Tender Document (PDF)

More documents

Recommendations

Info

Tender for Annual Audits of the Democratic Government Facility, Uganda Page 8 of 53 6.3 The Client will examine the technical parts to determine whether they appear to be complete, properly signed, and generally in order. 6.4 After the opening of Tenders, information relating to the examination, clarification, evaluation, and comparison of Tenders, and recommendations concerning award of the assignment shall not be disclosed to Tenderers or other persons not officially concerned with the tendering process. Any effort by a Tenderer to influence the Client in these processes may result in the rejection of the Tenderer’s Tender. 7. Tender Evaluation 7.1 The Client will determine whether the Tender meets the Conditions for participation as specified in part III.2.) of the Contract Notice. If a Tender does not meet the required minimum conditions, it shall be rejected by the Client. 7.2 The Client will determine whether each Tender is substantially responsive to the requirements of the Tender Dossier. If a Tender is not substantially responsive to the requirements of the Tender Dossier, it may be rejected by the Client. A substantially responsive tender is a tender compliant with all the terms, conditions, and specifications of the Tender Dossier without material deviation or reservation. A materiel deviation or reservation is one which affects in any substantial way the scope, quality, or performance of the Services, or which limits in any substantial way, inconsistent with the Tender Dossier, the Client's rights or the Tenderer's obligations under the Agreement, and the rectification of which deviation or reservation would affect unfairly the competitive position of other Tenderers presenting substantially responsive Tenders. 7.3 The Client will evaluate the Technical Part of the Tenders. The evaluation of the Tenders will be based on the Evaluation Criteria annexed to these Instructions. Unless specifically stated, no criterion will take precedence over any other criterion, and the Tender evaluation shall be based on an overall consideration, in accordance with the specifications in Criteria and Method of Evaluation. The Tenderer shall, on request of the Client, make candidate(s) for position(s) of principal Key Personnel available for interview by the Client at no cost to the Client. Interviews of Key Personnel will be carried out on completion of the evaluation of the technical parts but before opening the price parts. The expected date and venue for the interview of the Key Personnel is stated in the Contract Notice (VI.3). In due course detailed information on the timing of the interview will be forwarded. If a Tenderer’s Key Personnel is unable to attend the appointment, its Tender will be eliminated from the evaluation process. The purpose of the interview is to verify the information given in the curriculum vitae of the Key personnel in relation to the Criteria for Evaluation and the profile of the Key Personnel as specified in the Terms of Reference. On completion of such interviews, the Client will, without modifying the criteria or the weighting used in the technical evaluation, decide whether it is necessary to adjust the rating of the Key Personnel interviewed. The evaluation of the technical parts shall be completed before opening the envelopes with the price parts.
Tender for Annual Audits of the Democratic Government Facility, Uganda Page 9 of 53 7.4 Only price parts of Tenders where the technical parts meet the minimum requirements to the technical part will be included in the overall evaluation. Such price parts will first be checked by the Client for any arithmetic errors in computation and summation, and any errors will be corrected as follows: (i) (ii) (iii) If there is any discrepancy between amount in figures and in words, the amount in words will take precedence. If there is a discrepancy between the Total Price entered and the equivalent sum computed on the basis of the breakdowns, the Total Price shall be adjusted to the sum computed on the basis of the breakdowns. If there is a discrepancy between a stated amount and the correct amount calculated by multiplying the stated unit rate by the quantity, the stated amount shall be adjusted to the correct amount and the Total Price adjusted correspondingly. The Tenderer may be notified of these corrections and if the Tenderer does not accept these adjustments as notified, its Tender may be rejected. 7.5 For the purpose of evaluating Tenders, the Client will determine for each Tender the evaluated price by making any correction for errors as described above. 7.6 To assist in the examination, evaluation and comparison of Tenders, the Client may ask any Tenderer for clarification of its Tender, including breakdowns of unit rates and sums. The request for clarification and the response shall be in writing. No change in the price or substance of the Tender shall be sought, offered or permitted except as required to confirm the correction of arithmetic errors discovered by the Client during the evaluation of the Tenders. 7.7 If, before entering into the Agreement, any of the Key Personnel proposed in the Tender is no longer available, the Tenderer shall inform the Client immediately. Such occurrence is considered a serious default, and the tendering procedure in respect of the Tenderer in question and meetings of clarifications with this Tenderer may be terminated by the Client without the Client thereby incurring any liability to the Tenderer. 8. Award 8.1 The Client intends to award the contract to the Tenderer whose compliant Tender has been determined to be responsive to the Tender Dossier and has achieved the highest total score in the evaluation, provided that the Tenderer still has the capability and resources to carry out the Services effectively. The Client reserves the right to cancel the contract award procedure due to any objective reason, without incurring liability to any Tenderer and the Tenderers being entitled to claim any compensation. If a contract award procedure is cancelled, all Tenderers will be notified as soon as possible in writing of the objective reasons for the cancellation. 8.2 The preferred Tenderer may be invited to participate in meeting(s) with the Client to clarify outstanding issues and finalize an Agreement, and the Client will arrange for minutes of such meetings to be prepared and agreed with the Tenderer. The minutes of the meeting will be part of the basis upon which the agreement is to be concluded. 8.3 The agreed minutes shall be binding on the Tenderer as an acceptable clarification of its Tender until its validity expires, and shall be wholly subject to the formal Agreement, and shall not bind the Client nor commit him to entering into any agreement under any terms.
Page 1 and 2: Tender Document for Annual Audits o
Page 3 and 4: Tender for Annual Audits of the Dem
Page 7: Tender for Annual Audits of the Dem
Page 53: Tender for Annual Audits of the Dem

Tender Document (PDF)

Create successful ePaper yourself

Delete template?

Save as template?