Tender Document (PDF)

Tender for Annual Audits of the Democratic Government Facility, Uganda Page 53 of 53
upon request of the Client, to submit satisfactory supporting documents for such part of the
invoice.
Should any discrepancy be found to exist between the actual payment made and the Services
performed by the Consultant during any invoice period, the Client may correct the difference in
any subsequent progress payment.
4. Final payment
As soon as practicable, and not later than 90 days after the completion of the Services, the
Consultant shall submit to the Client and the Client’s representative (cf. Particular Conditions A,
clause 2.7.) a final invoice for the Services rendered by the Consultant.
The final invoice shall bear the Agreement reference, shall be dated and shall be submitted in a
form acceptable to the Client. The final invoice shall be clearly marked as being the final invoice.
The final invoice shall be accompanied by a final statement of accounts prepared by the
Consultant and audited by the Consultant's chartered or registered auditor showing:
(i)
(ii)
(iii)
The total sum of the invoices issued in the calendar year of completion of the Services.
The accumulated amounts of invoices issued from the Commencement Date.
The adjusted Ceiling Amounts, if applicable, with a specification of the adjustments.
This audited statement shall be itemized in the same way as the Schedule of Prices and shall be in
a form acceptable to the Client.
The final invoice shall also be accompanied by the auditor's opinion on the final audited
statement of accounts.
If the final audited statement shows that the Client has made advance payments or quarterly
progress payments in excess of the amount actually payable under the Agreement, the Consultant
shall reimburse the Client the excess amount within 30 days of the audited statement showing
such excess payment.
5. The Client's right to repayment
Invoices presented to the Client will normally be paid without having been examined by the
relevant office in charge of the administration of the contractual stipulations with respect to
terms and conditions of payment. Payment of specific invoices therefore implies no
acknowledgement of the correctness of the amounts stated in the invoices, nor is payment any
indication of acceptance of any obligation to pay, or that the conditions for payment have been
fulfilled.
The Consultant waives any right to claim that payment of invoices limits its obligation to
reimburse any payment made to him to which he was not entitled save as permitted by law as
mentioned herein.