Mail Preparation and Presortation Guide NDG Presort
Mail Preparation and Presortation Guide NDG Presort
Mail Preparation and Presortation Guide NDG Presort
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35 BRACO ST<br />
OTTAWA ON K2L 1B6<br />
35 BRACO ST<br />
OTTAWA ON K2L 1B6<br />
35 BRACO ST<br />
OTTAWA ON K2L 1B6<br />
35 BRACO ST<br />
OTTAWA ON K2L 1B6<br />
35 BRACO ST<br />
OTTAWA ON K2L 1B6<br />
<strong>Mail</strong> <strong>Preparation</strong> <strong>and</strong> <strong><strong>Presort</strong>ation</strong> <strong>Guide</strong> – <strong>NDG</strong> <strong>Presort</strong><br />
2.3 Creating Orders (Statements of <strong>Mail</strong>ing)<br />
We recommend that you prepare <strong>and</strong> submit your Orders (Statements of <strong>Mail</strong>ing) using Canada Post’s Electronic<br />
Shipping Tools (EST).<br />
EST can be accessed free of charge once you register for a user ID <strong>and</strong> password at canadapost.ca/newuser.<br />
Two EST user platforms are available: an online <strong>and</strong> a desktop version. Please visit canadapost.ca/est to learn<br />
more about EST <strong>and</strong> its different versions.<br />
For technical enquiries regarding EST, please call the EST Help Desk at 1.866.511.0546.<br />
NOTE:<br />
Manual Orders (Statements of <strong>Mail</strong>ing) are also acceptable; however they are subject to a manual Order<br />
processing fee.<br />
3 MAIL PREPARATION AND PRESORTATION<br />
The mail preparation <strong>and</strong> presortation process requires (as shown in Figure 7):<br />
• sequencing mail items by Postal Code as per the National <strong><strong>Presort</strong>ation</strong> Schematic (NPS) <strong>and</strong> placing them in<br />
a specific (address-based) order<br />
• grouping mail items for a common destination <strong>and</strong> placing them in a specific (address-based) order<br />
• placing groupings with a common destination into containers in a specific order, <strong>and</strong><br />
• placing containers with a common destination into shipping units (monotainers or pallets) - optional.<br />
Figure 7: <strong>Mail</strong> <strong>Preparation</strong> <strong>and</strong> <strong><strong>Presort</strong>ation</strong> Process<br />
<strong>Mail</strong> items<br />
Section 2<br />
• Meet non-machineable specifications<br />
ABC COMPANY<br />
RR1<br />
ABC COMPANY ALMONTE ON K0A 1A1<br />
RR1<br />
ABC COMPANY ALMONTE ON K0A 1A1<br />
RR1<br />
ABC COMPANY ALMONTE ON K0A 1A0<br />
RR1<br />
ABC COMPANY ALMONTE ON K0A 1A0<br />
RR1<br />
ALMONTE ON K0A 1A0<br />
Items must be<br />
sequenced<br />
as per NPS<br />
Section 3.1<br />
• Sequencing mail items by Postal Codes<br />
Items must be<br />
grouped together<br />
(GROUPINGS)<br />
Section 3.2<br />
• Minimum number of items per grouping<br />
• Levels of groupings<br />
• Separating groupings<br />
• Identifying DCF, FCP <strong>and</strong> Residue groupings<br />
Groupings must<br />
be placed into<br />
CONTAINERS<br />
Section 3.3<br />
• Maximum weight of a filled container<br />
• Levels of containers<br />
• Filling containers<br />
• Labelling containers<br />
Containers are<br />
placed into<br />
SHIPPING UNITS<br />
(optional)<br />
Section 3.4<br />
• Levels of shipping units<br />
• Filling shipping units<br />
• Securing pallets<br />
• Labelling shipping units<br />
January 14, 2013 Version 1.2 Page 8
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