V.A.T. Act 2007 - Kenya Revenue Authority

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Rev. <strong>2007</strong> VALUE ADDED TAX CAP 476 (e) ensure – (i) the recording of sale with the use of the register; (ii) the printing of the receipt (in duplicate) in respect of each sale and in which receipt shall contain the information set out in the Second Schedule to these Regulations and deliver the original receipt to the purchaser; User to prepare daily, monthly and annual reports. (f) in case of non-availability for use of the register, promptly inform the Commissioner and subsequently record the sales with the use of such substitute means as the Commissioner may approve. 6. A user of a register shall prepare daily, monthly and annual reports, which reports shall set out - (i) the date of the report and the period in respect of which it applies; (ii) the name and address of the user of the register; (iii)the VAT identification number of the user of the register; (iv) the unique identification number of the register obtained under regulations 5 (b); (v) the total value of sales in respect of the period covered by the report; (vi) the total amount of tax paid in respect of the period covered by the report. User to ensure correct operations of register, etc.. 7. A user of a register shall– (a) ensure that the register operates correctly with particular regard to correctly with particular regard to correct programming of the names or descriptions of goods and services and the correct allocation of their respective tax rates; (b) promptly report any malfunctioning of the register to a service person; (c) on demand by a person authorized by the Commissioner, avail the register for inspection; (d) ensure the inspection of the register by a service person every six months; (e) keep copies of the reports referred to in regulation 6 for a period of five years and avail such reports for inspection by the Commissioner whenever required to do so; (f) ensure the inspection, before further use, of a register which has been, or is 142
Rev. <strong>2007</strong> VALUE ADDED TAX CAP 476 suspected to have been, interfered with. . Register Ledger 8. (1) A user of a register shall keep a register ledger in which he shall record the servicing of the register. (2) A user of a register shall ensure that the following are recorded in the register ledger- (a) the name and address of the person servicing the register; (b) an entry for each time the register is serviced, describing the servicing and signed by the person performing the service; (4) A user of a register shall safely keep the register ledger and avail it for inspection whenever required by the Commissioner to do so. Penalty 9. Any person who fails to comply with these Regulations shall be guilty of an offence and shall be liable to a fine not exceeding five hundred thousand shillings or to imprisonment for a term not exceeding three years or to both. FIRST SCHEDULE (r.4) TECHNICAL REQUIREMENTS FOR A REGISTER A register shall- (a) have a module with a memory and in case of a network system, the memory shall be inbuilt into each register being part of that network system; (b) have two display screens and a monitor; one screen for use by a purchaser and the other screen for use by the cashier; (c) have a memory built into the register and which memory shall- (i) not be accessible to the user or to any other unauthorized person; (ii) be placed in a socket and permanently placed in a casing and covered with a hard, no-transparent substance; (d) enable- (i) the registration in memory of the reports referred to in regulation 6; (ii) the resetting (to the zero status) of the register memory at the end of each report referred to in regulation 6; 143
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V.A.T. Act 2007 - Kenya Revenue Authority

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