Study Session at 5:15 pm W - Rock Valley College
Study Session at 5:15 pm W - Rock Valley College
Study Session at 5:15 pm W - Rock Valley College
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<strong>Rock</strong> <strong>Valley</strong> <strong>College</strong> Board Report # 6876<br />
Administr<strong>at</strong>ive Procedures April 24, 2012<br />
BOARD POLICY 3:30.010<br />
III. Air Travel<br />
1. The purchase of airline tickets should be far enough in advance to take advantage of<br />
discounts and lowest coach fare. When booking any airfare Business Services needs a copy<br />
of the authorized person’s Driver’s License, birth d<strong>at</strong>e and gender. If a group is traveling<br />
together, a list of all names, birth d<strong>at</strong>es, and gender is needed.<br />
2. If the authorized person traveling chooses to upgrade/change the ticket, it is done <strong>at</strong> the<br />
person’s expense.<br />
IV. Ground Transport<strong>at</strong>ion<br />
1. Airport shuttle services are to be used when most cost effective. When traveling via O’Hare<br />
Airport shuttle tickets can be purchased with airfare. If other services are used and Airport<br />
shuttle is available, reimbursement will be given up to the amount of the Airport shuttle.<br />
2. Taxi use associ<strong>at</strong>ed with <strong>College</strong> business will be reimbursed when taking the taxi to/from<br />
business destin<strong>at</strong>ions.<br />
3. RVC employees are not allowed to rent and/or drive <strong>15</strong>-passenger vans.<br />
V. Use of <strong>College</strong> Fleet Vehicles<br />
1. The <strong>College</strong> will furnish vehicles for <strong>College</strong>-rel<strong>at</strong>ed business as long as it is economically<br />
feasible to do so. The driver of any college vehicle must be registered using the Request for<br />
Vehicles on-line form found on the Quarry, have a valid driver’s license and be an authorized<br />
represent<strong>at</strong>ive of <strong>Rock</strong> <strong>Valley</strong> <strong>College</strong>. A request for a vehicle is done via the Quarry.<br />
2. The use of all <strong>College</strong>-owned vehicles will be charged to the appropri<strong>at</strong>e department’s<br />
budget and will be <strong>at</strong> the current effective <strong>College</strong> reimbursement r<strong>at</strong>e.<br />
3. The vehicle shall not be driven by a person under the influence of alcohol or drugs.<br />
4. No student shall drive a <strong>College</strong>-owned vehicle unless specifically approved by the VP of<br />
Administr<strong>at</strong>ion. The student approval shall be forwarded to Facilities, Plant Oper<strong>at</strong>ions and<br />
Maintenance (FPOM) for confirm<strong>at</strong>ion. Please refer to Board Index Number 3:30.030 for<br />
further rules and procedures on student use of personal vehicles for <strong>College</strong> sanctioned<br />
travel.<br />
5. The vehicle should be reserved/issued to the driver of the vehicle. The driver shall be<br />
responsible for compliance with all applicable traffic laws and ordinances. The driver shall<br />
be responsible for the cost of any traffic tickets received and securing the vehicle when not in<br />
use.<br />
6. Smoking is prohibited in all college fleet vehicles.<br />
Travel Page 3 of 12 Revised D<strong>at</strong>e 04/05/2012
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