RSPO CERTIFICATION ASSESSMENT PUBLIC SUMMARY REPORT

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3. ASSESSMENT FINDING 3.1 Summary of findings Objective evidence was obtained separately for each of the indicators for the mill / estates in the certification assessment. The information was comprehensively asked from the 1 (one) mill and 3 (three) estates, and outgrowers. The results for each indicator from the different operational areas were aggregated to assess the overall conformance of the Company's operations to it. A finding is made for each indicator. Nonconformities were raised against 4 (four) Major Indicators, and 6 (six ) Minor Indicators with some opportunities for improvement noted. Where a nonconformity / observation is assigned, reference is made at the end of the text of the Indicator to which it refers. PTTN has prepared a Corrective Active Plan and submitted evidence which has been accepted by TNI. The effectiveness of the corrective actions for the minor nonconformities will be checked on the next surveillance but the major non-compliance has to be closed within 60 days and on-site verification is taken on September 6, 2011. The following is a summary of the findings for compliance with the RSPO Principles & Criteria. Criterion 1.1 Oil palm growers and millers provide adequate information to other stakeholders on environmental, social and legal issues relevant to RSPO Criteria, in appropriate languages and forms to allow for effective participation in decision making. PTTN has a procedure for communicating with stakeholders as decribed in “SOP Komunikasi dan Konsultasi dengan Stakeholder No. PT.TN-LPYM/RSPO-SOP/03 dated on 01.07.2010 All the heads in the mill / estates are required to provide adequate information as required by the RSPO criteria. There was no specific form, but PTTN provide information boxes placed in front of estate/ mill office and checked regularly every week. Stakeholders requests, especially on donation will be considered under the CSR program, or immedeately if the amount is reasonable, for example : request from Police Office Padang Lawas Utara about 31 flag poles dated on April 29, 2011, had been replied promptly on May 4, 2011, and fulfilled on July 9, 2011. Mechanisme to perform the CSR was conducted through the SOP No. 014/SOP.CSR/05/2011, dated 1 July 2011. The requests and responses for information are recorded in the „ Buku Komunikasi Konsultasi dan Tanggapan. (1.1.1). The response(s) are within one week after the request had been received whether they are approved or not. (1.1.2). The records of requests / responses will be kept for 5 (five) years as stated in “SOP Pengendalian dan Masa Simpan Dokumen No.PT.TN-LPYM/RSPO-SOP/04 dated on 01.07.2010. (1.1.3). Compliance Status : Full. Criterion 1.2 Management documents are publicly available, except where this is prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes. Management documents on legal, environmental, health safety and social issues are publicly available upon request or regular reports are submitted to related stakeholders according to “SOP Daftar Informasi dan Stakeholder Terkait” or List of Information and Related Stakeholders (Form PTTN IUS dated on 01.07.2010). The legal documents are reported to Dinas Perkebunan (Agriculture Agency), BPN (Land Agency) such as: Izin Lokasi (Site Permit), Izin Usaha Perkebunan (Plantation Operation Permit) HGU (Land Use Title). Public Summary Report PT. Tapian Nadenggan‐Langga Payung Mill Page 18
HGU signboard also publicly available at the entrance gate of estate, as seen in Figure 2. In accordance with environmental issue, PTTN has prepared Environmental and Social Impact Assessment (AMDAL / UKL-UPL) and Environmental Management And Monitoring Reports (Laporan RKL-RPL), for Semester 2 in 2010 and submitted to BLH (Environmental Agency). Area of planting and production and fertilizers implementation documents are ubmitted to Agriculture Agency. Since PTTN is a labour-intensive company, it is required to comply with the mandatory SMK3 (Occupational Health and Safety Management System). Progress on the Health and Safety Program (K3 program) is reported regularly to the Ministry of Labour of Republic of Indonesia. Social and financial documents such as list of number of employees and list of employee’s salary are submitted regularly to Dinas Tenaga Kerja & Transmigrasi (Labour & Transmigration Ministry in Regency & Province) and to JAMSOSTEK. Taxes documents are submitted to Regency and Province Goverment also to Local House of Representative (DPRD) . Besides the regular reports to related stakeholders, some documents are available upon request such as CSR program and social impact assessment for social base NGO, report of RKL/RPL for environmental base NGO. The stakeholder should ask the documents/ information officially according to “SOP Komunikasi dan Konsultasi dengan Stakeholder No. PT.TN-LPYM/RSPO-SOP/03” dated on 01.07.2010 , the organization will respond to the request of information within one week whether it will be approved or not depending on the urgency. The top management is the the responsible person to decide it. (1.2.1). All the records are properly kept for the proper periods as stated in ““SOP Pengendalian dan Masa Simpan Dokumen No.PT.TN-LPYM/RSPO-SOP/04 dated on 01.07. e.g., safety, health and environment and social records 5 years and legal records indefinitely (1.2.2). Notwithstanding this, environmental and social data are presented during the yearly public consultation with stakeholders as part of its CSR program. Compliance Status : Full. Figure 2. Sign board of HGU (Land Use Title) at the entrance gate of estates Criterion 2.1 There is compliance with all applicable local, national and ratified international laws and regulations PTTN keeps copies of all the legislations / regulations applicable to it from the applicable regulation list in “SOP Evaluasi Pemenuhan peraturan dan Persyaratan Lain (P. TN-LPYM/RSPO-SOP/06 dated Public Summary Report PT. Tapian Nadenggan‐Langga Payung Mill Page 19
Page 1 and 2: Making our world safer RSPO CERTIFI
Page 3 and 4: Summary PT. TÜVNORD Indonesia (TNI
Page 5 and 6: 1.3 Locations PT. Tapian Nadenggan
Page 7 and 8: 1.4.1 Areas of Estates Three (3) es
Page 9 and 10: 1.5 Dates of Planting and Replantin
Page 11 and 12: 11 Langling Mill Bangko Inti Estate
Page 13 and 14: • Potential for Improvement Condi
Page 15 and 16: Assessor : Wieke Savitri Graduated
Page 17: Smallholders / Outgrowers Contact N
Page 21 and 22: PTTN has developed projected annual
Page 23 and 24: Criterion 4.4 Practices maintain th
Page 25 and 26: Criterion 4.6 Agrochemicals are use
Page 27 and 28: documented evidence of evaluation f
Page 29 and 30: Criterion 5.2 The status of rare, t
Page 31 and 32: Figure 8. Stakeholders meeting at L
Page 33 and 34: Criterion 6.8 Any form of discrimin
Page 35 and 36: Criterion 7.1 A comprehensive and p
Page 37 and 38: Non Conformity Report - T02.07/11 D
Page 47 and 48: Some records should be signed by au
Page 49 and 50: 3.6 Formal sign-off of assessment f
Page 51 and 52: STANDARD SOP/Policy/Others Records/
Page 53 and 54: Annex B : D r a f t C E R T I F I C
Page 55 and 56: Annex C : Certification Assessment
Page 57 and 58: Date / Time 1) Site / Shift / Organ

RSPO CERTIFICATION ASSESSMENT PUBLIC SUMMARY REPORT

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