RSPO CERTIFICATION ASSESSMENT PUBLIC SUMMARY REPORT

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Criterion 5.5 Use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as identified in the ASEAN guidelines or other regional best practices The use of fire for any waste disposal is strictly prohibited such as in land preparation for new development and replanting. PTTN has a well implemented zero burning policy both in mill and estates. The wastes that are generated by mill and plantation activities are properly disposed off without burning. A notable achievement has been the total avoidance of use of fire for the disposal of garden wastes and packaging materials at the housing sites. Compliance Status : Full. Criterion 5.6 Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored PTTN has identified pollution and emission sources, which comes mainly from boilers, generator sets and motor vehicles (5.6.1). Monitoring of their exhaust emissions is done regularly by independent laboratory - the smoke opacity results are recorded as part of its RKL-RPL (Environment Management and Monitoring) Semester Report. The parameters tested for are SO 2 , NO 2 , H 2 S and particulates as per the Ministry of Environment, Republic of Indonesia, regulation Peraturan Menteri Lingkungan Hidup No. 07 Tahun 2007. A check on the reports found that the levels complied with the standards (5.6.2). PTTN has a pollution and emission reduction program in which is prohibited the burning of EFB and domestic wastes in the mill, estates and housing complex; The domestic wastes were collected by contractor.. (5.6.3). There is SOP to treat POME and the records of monitoring POME are kept properly and were sighted. Compliance Status : Full. Criterion 6.1 Aspects of estate and mill management including replanting that have social impacts are identified in a participatory way, and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored to demonstrate continuous improvement PTTN has a method to monitor social information from the locals and its employees through SOP on Communication SOP/PBNE/Kom Rev.00 issued 1 July, 2010. and also conducted . Stakeholders meeting regularly every year . Some of social issue from local communitiies that has been responded by PTTN : provide job vacancies and job opportunities for local communities by conducting open and transparent employee recruitment process. Monitoring report : data of local communities employees was well maintained. The information is assessed and the results reported to the Environment Manager and concerned parties, such as the environmental impact-controlling agency, as a part of RKL/ RPL. The RKL/ RPL report covered the classifying the activities into negative and positive impact. The positives impact such as labour vacancy, cover crop planting, planting of main crops, maintenance of immature and mature crops. The negative impact arised from land clearing issues, and potential land conflict. A social impact also assessed the impact of company activities on the local communities. Interviews with the stakeholders indicated that the practice has resulted in improved relationships with the local communities. Compliance Status : Full. Criterion 6.2 There are open and transparent methods for communication and consultation between growers and/or millers, local communities and other affected or interested parties PTTN has an effective communication and consultation procedure with smallholders and its local communities. It has also drawn up an external communication procedure. Consultation with stakeholders is done at least yearly, and minutes of the meeting on 10.06.2011 at Langga Payung Mill Office were sighted. The feedback from stakeholder consultation meeting that approved by management will become CSR and Community Development program Adjacent estate officers are responsible for communication with the respective parties on estate activities, while the Environment and CSR Department assumes overall responsibility for communication and consultation with stakeholders and to ensure that community programs are run effectively. A list of PTTN stakeholders includes the local communities, NGOs, labour union, contractors and local government. Compliance Status : Full. Public Summary Report PT.Tapian Nadenggan –Langga Payung Mill Page 30
Figure 8. Stakeholders meeting at Langga Payung Mill Office on 10.06.2011 Criterion 6.3 There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties PTTN has a complaints, grievance and dispute procedure as stated in “SOP Penanganan Keluh Kesah dan Ketidakpuasan No. PT. TN-LPYM/<strong>RSPO</strong>-SOP/02, Internal complaints and grievances are also resolved according the Mutual Working Agreement (Perjanjian Kerja Bersama). These procedures have been communicated to all stakeholders at each mill / estates. Interviews during public consultation confirmed that they understood the procedure well. It was noted that the responses from stakeholders have been positive that the company respond to the complaint from stakeholders, such as to give priority for job vacancies to local communities than outsider. During visits to stakeholders, the audit team confirmed that there were no serious complaints, grievances and disputes at the moment. Local communities and stakeholders obey and respect the company legal rights, reciprocated by the company’s respect for their traditional rights. Compliance Status : Full. Criterion 6.4 Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous people, local communities and other stakeholders to express their views through their own representative institutions PTTN has developed “Pedoman Teknis Persiapan Lahan SMART No. SOP/NP/SMART/XII/MCAR001 dated on 01.07.2010, Chapter XII to resolve land conflict. In this certification assessment, the audit team studied the whole compensation mechanism, and found it satisfactory with no legal action being taken by any party against another. The mechanism has been communicated to the stakeholders. Checks on the records and interviews with the local communities confirmed that there is no current claim on any land. Based on HCV studies and ANDAL report there is no customary rights of local community. Inteviews with the Chief of Local Community confirmed that they have no customary rights. Compliance Status : Full. Public Summary Report PT.Tapian Nadenggan –Langga Payung Mill Page 31
Page 1 and 2: Making our world safer RSPO CERTIFI
Page 3 and 4: Summary PT. TÜVNORD Indonesia (TNI
Page 5 and 6: 1.3 Locations PT. Tapian Nadenggan
Page 7 and 8: 1.4.1 Areas of Estates Three (3) es
Page 9 and 10: 1.5 Dates of Planting and Replantin
Page 11 and 12: 11 Langling Mill Bangko Inti Estate
Page 13 and 14: • Potential for Improvement Condi
Page 15 and 16: Assessor : Wieke Savitri Graduated
Page 17 and 18: Smallholders / Outgrowers Contact N
Page 19 and 20: HGU signboard also publicly availab
Page 21 and 22: PTTN has developed projected annual
Page 23 and 24: Criterion 4.4 Practices maintain th
Page 25 and 26: Criterion 4.6 Agrochemicals are use
Page 27 and 28: documented evidence of evaluation f
Page 29: Criterion 5.2 The status of rare, t
Page 33 and 34: Criterion 6.8 Any form of discrimin
Page 35 and 36: Criterion 7.1 A comprehensive and p
Page 37 and 38: Non Conformity Report - T02.07/11 D
Page 47 and 48: Some records should be signed by au
Page 49 and 50: 3.6 Formal sign-off of assessment f
Page 51 and 52: STANDARD SOP/Policy/Others Records/
Page 53 and 54: Annex B : D r a f t C E R T I F I C
Page 55 and 56: Annex C : Certification Assessment
Page 57 and 58: Date / Time 1) Site / Shift / Organ

RSPO CERTIFICATION ASSESSMENT PUBLIC SUMMARY REPORT

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