ELECTRONIC PUBLICATIONS STANDARD

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GAMA ELECTRONIC PUBLICATIONS STANDARD F. Annotations To accommodate the creation of reference work aids, the retrieval system may provide an annotations function. Annotations can be used, for example, to record cross references to other publications, to note the location of tools or consumables, for reminders of product repair and modifications and to note product support contacts and phone numbers. The retrieval software may provide support for user definable annotations. The annotations function, if implemented, must comply with the following requirements: • Annotations must be clearly distinguishable (in a separate pop-up dialog box) from the author's unaltered source information. • Annotations must be stored as a separate data file from the author's unaltered source information. The annotations function, if implemented, should also comply with the following requirements: • Text may be input as an annotation at a user-defined specific position in the publication. • The retrieval software should provide the user with a mechanism to access the list of previously defined annotations, delete previously defined annotations and the ability to navigate to an annotation's location. • The retrieval software should permit the saving of user-defined annotations such that they can be recalled and re-used in future sessions. • Upon revision of the publication by the author, the system-relocated position of the annotations should conform to the rules identified for bookmarks above. The retrieval system should indicate to the user if the attachment position has been modified due to revision of the publication and enable a means of reattachment to a new position. • Annotations should record the date last updated and the originator's identity. G. History Lists (audit trail) The retrieval software will maintain a history list of the MRUs and images traversed in a session, and allow the naming and saving of all or part of that history list. The history list will permit directly accessing each listed MRU positioned to either the beginning text or graphic zoomed out to display the full image. H. Direct Access to MRUs The retrieval software may provide the user with the means to display any MRU by direct reference to the MRU through for example a system index number. 7.3.2 Cross Reference Links The retrieval software will support navigational links between data. For all publications, the retrieval software will support links where the text explicitly indicates a cross-reference (e.g., See Refer to). The links must be able to connect information within a publication (intrapublication) or between publications (interpublication). The user must be able to select the links using direct point-and-click manipulation (hyperlinking). Upon selection of a link, the retrieval software will link directly to the hyperlink target going through intermediate steps, so long as alternative cross references are not available. Links must be visually distinguishable on the screen display. If applicable, links must be supported from: • Text to text • Text to graphics • Graphics to text 34 MARCH 1999
• Graphics to graphics • Text to database • Graphics to database • Database to text • Database to graphics GAMA ELECTRONIC PUBLICATIONS STANDARD 7.3.3 Search A. Word Search The retrieval software must be able to search throughout a publication for every occurrence of a word, combination of words or alphanumeric strings, phrase or number. The entire contents of text provided must be searchable except for common "stop" or "noise" words (e.g., a, an, and, by, the). The retrieval software will: • either ignore differences in the case of alphabetic characters or provide a case-insensitive option. • either ignore differences in word pluralization or provide a plural-insensitive option. • allow the use of a wildcard (*) to match any sequence of one or more trailing characters at the end of a word. • allow a search with a single missing character (e.g., 35?72). B. Scope of Search (Domain) The retrieval software will allow the search to be limited in scope to: • A specific publication type • A specific publication C. Search Expressions Search expression construction must support the following Boolean operators and proximity statements: • And • Or • And not • Within 5 (before and after) • Within 10 (before and after) • User definable Within 1-99 (before and after) D. Search Results The search will return an unambiguous identifier (e.g., title) for the MRU. Search results will be presented as a summary. Occurrences of the search expression within the MRU will be included with the summary. The retrieval software must provide a mechanism to launch to any item selected. When a search result contains only one item, the retrieval software shall present the item directly. In the data, search results will be distinguishable from other text (i.e., highlighted or inverse video). MARCH 1999 35
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ELECTRONIC PUBLICATIONS STANDARD

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