Table of Contents - Department of Human Services

each month by county offices. The FP/BP monthly reporting process requires that each count office report to their assigned foster care
consultants the number of assessments ordered and paid including a copy of the invoice. The invoice includes the date of referral, date
of removal and date of completion of assessments. A hand count of these figures will be compared to the Internal Data System (IDS)
which tracks total number of children in care. The CPRS needs additional fields to capture the statistical data of this goal. Actions to
be taken next quarter: CPRS is in the process of design regarding FP/BP. The work schedule is set to begin March 2003 and conclude
in December in December (delete underline) 2003. 1. Team Meetings will begin with the CPRS developer in March 2003 to discuss
changes to the system. 2. A final plan of all improvements to CPRS will be finalized by April 2003.
2 nd Quarter Report: Two meetings were held with the CPRS consultant and developer during this reporting period. The work plan
should be finalized by May 2003. An entire section devoted to FP/BP statistics is being developed for CPRS. FP/BP fields to be added
to CPRS include: Date of Removal; Date of Referral; Date of Completion; Date of MDT Meeting; DSM Iv Diagnosis; Mental Health
Recommendations; Date of Referral to Mental Health; Date of Mental Health Report; Date of Closure of Mental Health Service. The
addition of these fields will ensure that CPRS is able to capture and report information about Mental Health assessments of children
entering foster care. Method for measuring achievement: Information needed to evaluate the timely completion of FP/BP assessments
is available in the FP/BP monthly report. Until the fields are added to the CPRS a hand count will be used to review the FP/BP
assessments completed each month by county offices. The FP/BP quarterly reporting process requires that each county office report to
their assigned foster care consultants the number of assessments ordered and paid including a copy of the invoice. The invoice
includes the date of referral, date of removal and date of completion of assessments. A hand count of these figures will be compared to
the Internal Data System (IDS) which tracks total number of children in care. The CPRS needs additional fields to capture the
statistical data of this goal.
3 rd Quarter Report: The Case Plan Reporting System (CPRS) has been trained on and implemented in all 159 Georgia counties.
DFCS policy mandates its use. Functionality to capture data about First Placement Best Placement is being added to CPRS by 12/03.
Reporting will assist in data collection about recommendations made during the comprehensive assessment and the state's ability to
provide the recommended resources. This information will be available by county, region, and state. Currently, the system has been
enhanced to capture dates that children receive health, psychological, and dental exams.
DOCUMENTATION PROVIDED 3 RD Quarter:
Screen Print - Child and Family Well-Being 3 -- Item 23
5 th Quarter Report: Partially Achieved. The CPRS is capable of reporting the number of case plans with a 'Date of Last
Psychological Evaluation'. To date, CPRS reports that 8,598 case plans indicated a date in the field 'Date of Last Psychological
Evaluation'. There were 8,063 case plans where date was not indicated. The State believes that the QCR process is a better method for
Safe Futures – A Plan for Program Improvement
Georgia Department of Human Resources
April, 2004 Quarter 6 – Work Plan O Page 2