Council Agenda - Kangaroo Island Council - SA.Gov.au

10 JULY 2013 COUNCIL MEETING 

INDEX 

COMMONLY USED ACRONYMS .............................................................................................. 3 

1.0 OPENING BY THE MAYOR ...........................................................................................2 

2.0 APOLOGIES...................................................................................................................2 

3.0 DEPUTATIONS ..............................................................................................................2 

4.0 MINUTES OF COUNCIL MEETINGS..............................................................................2 

4.1 MINUTES OF MEETING HELD 12.06.13............................................................. 2 

4.2 BUSINESS ARISING FROM MINUTES OF 12.06.13 ..........................................2 

4.3 MINUTES OF IN-CONFIDENCE MEETING HELD 12.06.13 

(provided separately) ...........................................................................................2 

4.4 BUSINESS ARISING FROM IN-CONFIDENCE MINUTES OF 12.06.13 .............2 

4.5 MINUTES OF SPECIAL MEETING HELD 26.06.13.............................................2 

4.6 BUSINESS ARISING FROM SPECIAL MINUTES OF 26.06.13 ..........................2 

4.7 MATTERS LAYING ON THE TABLE ...................................................................2 

5.0 MAYOR’S REPORT........................................................................................................3 

6.0 QUESTIONS FROM THE GALLERY..............................................................................5 

7.0 PETITIONS .....................................................................................................................5 

8.0 QUESTIONS FROM ELECTED MEMBERS ...................................................................5 

8.1 QUESTIONS ON NOTICE ...................................................................................5 

Cr Liu – Question on Notice – Penneshaw CWMS Dam Risks (Resolution 20.1 April 

Council Meeting) .............................................................................................................5 

Cr Walkom – Question on Notice – Kingscote Airport......................................................7 

8.2 QUESTIONS WITHOUT NOTICE........................................................................9 

9.0 REPORTS OF COMMITTEES ........................................................................................9 

Boating Facilities Committee Minutes..............................................................................9 

Town Centres Committee Minutes ..................................................................................9 

10.0 CHIEF EXECUTIVE REPORTS ....................................................................................10 

Chief Executive Officer Activities / Meetings..................................................................10 

Visible Solar Project – status report...............................................................................12 

Penneshaw CWMS Update........................................................................................... 15 

Penneshaw Aleppo Pines Update .................................................................................24 

Allocation of Funds for 2013-14.....................................................................................26 

11.0 FINANCE REPORTS ....................................................................................................30 

Finance & Systems Status Report.................................................................................30 

Finance Quarterly Report – June 2013..........................................................................32 

Outstanding Rates – Ministerial Land............................................................................34 

12.0 HR / RISK / OHS WORK AREA REPORT....................................................................36 

Human Resources and OH&S Status Report ................................................................ 36 

13.0 COMMUNICATIONS, ENGAGEMENT AND MARKETING GENERAL 

MANAGER’S REPORT.................................................................................................38 

Communications, Engagement & Marketing Status Report ...........................................38 

Kangaroo Island Feastival............................................................................................. 41 

Kangaroo Island Youth Council .....................................................................................43 

Sponsorship ..................................................................................................................45 

Website ......................................................................................................................... 51 

Community Capital Infrastructure Grant Program – KI Players......................................53 

Community Capital Infrastructure Grant Program – Parndana Progress Association.....55 

Community Capital Infrastructure Grant Program – Parndana Soldier Settlement 

Museum ........................................................................................................................ 57 

Community Capital Infrastructure Grant Program – Parndana Sports Club ...................59 

Community Capital Infrastructure Grant Program – Western Districts Memorial 

Community and Sports Centre ...................................................................................... 61 

Kangaroo Island Council – 10 July 2013 Agenda 1

14.0 DEVELOPMENT SERVICES REPORT ........................................................................63 

Development Services Status Report............................................................................63 

15.0 ASSET SERVICES REPORT ....................................................................................... 67 

Asset Services Department Status Report.....................................................................67 

Bullock Track Petition....................................................................................................74 

16.0 NOTICES OF MOTION .................................................................................................76 

Notice of Motion Cr Walkom – Rescind .........................................................................76 

17.0 CORRESPONDENCE FOR DISCUSSION ...................................................................77 

City of Mitcham – Bushfire Risk Areas...........................................................................77 

18.0 CORRESPONDENCE FOR INFORMATION ................................................................ 78 

Mayor Congratulations – OAM ...................................................................................... 78 

BP Developments Australia – BP Exploration Drilling....................................................78 

City of Marion – Aboriginal & Torres Straight Island War Memorial Project ...................79 

Hon Jamie Briggs MP, Federal Member for Mayo – Anzac Centenary Local Grants 

Program ........................................................................................................................ 79 

Senator Penny Wright – John Legoe Award..................................................................79 

SIRPA – Sapphiretown Streets & Signage ....................................................................80 

SA Tourism – Local Government Award for Tourism.....................................................80 

SIRPA – Fire Risk .........................................................................................................80 

Ombudsman – Cr Walkom request for documents/files.................................................81 

Hon John Rau MP, Deputy Premier – Release of Crime Mapper ..................................81 

Ombudsman – Recommendations Implement Report ...................................................81 

Hickmans Corridor Bituminisation Sub-committee......................................................... 82 

19.0 NOTIFICATIONS & REPORT REQUESTS...................................................................83 

20.0 URGENT BUSINESS....................................................................................................83 

21.0 IN-CAMERA BUSINESS............................................................................................... 83 

Biomass Phase 1 Consultancy Report ..........................................................................83 

Lot 101, Hog Bay Road .................................................................................................84 

‘A Business Case for the Upgrade of the Kangaroo Island Airport’ Report ....................84 

22.0 CLOSURE BY MAYOR.................................................................................................84 


ATTACHMENTS 

BEHIND BLUE PAGE 

BEHIND GREEN PAGE 

BEHIND YELLOW PAGE 

- ATTACHMENTS 

- CORRESPONDENCE COPIES 

- MINUTES & SPECIAL MINUTES 

COMMONLY USED ACRONYMS 

Legend – Council Personnel 

ASGM 

ASPM 

CEMGM 

CEO 

DSA 

EM 

F&SGM 

FPO 

GI 

HR 

OH&S 

SM 

Legend – Other 

CFS 

CPM 

Survey 

CPN 

CTO 

CWMS 

DAC 

DAMP 

DAP 

DEWNR 

DPA 

DPTI 

DMITRE 

EPA 

ERD 

FRWA 

FWS 

FY 

GUIDELINES 

Asset Services General Manager 

Asset Services Project Manager 

Communications Engagement and 

Marketing General Manager 

Chief Executive Officer 

Developmental Services Advisor 

Elected Members 

Finance & Systems Manager 

Fire Prevention Officer 

General Inspector 

Human Resources 

Occupational Health & Safety 

Senior Managers 

Country Fire Service 

Comparative Performance 

Measurement 

Community Passenger Network 

Community Transport 

Organisation 

Community Wastewater 

Management Scheme 

Development Assessment 

Commission 

Drug and Alcohol Management 

Plan 

Development Assessment Panel 

Department for Environment, 

Water & Natural Resources 

Development Plan Amendment 

Department of Planning, 

Transport & Infrastructure 

Department for Manufacturing, 

Innovation, Trade, Resources & 

Energy 

Environment Protection Authority 

Environment, Resources & 

Development 

Fleurieu Regional Waste 

Authority 

Finding Workable Solutions 

Financial Year 

KIC 

KICHA 

KIBMC 

KIFA 

KIHS 

KINRM 

KIPMG 

KPIs 

KIRRC 

LG 

LGA 

LGS 

MOU 

NV Council 

PAR 

PDs 

PPRADS 

RDA 

RDIF 

RPT 

SA Govt 

SATC 

SHLGA 

SOP 

TKI 

TOMM 

URPS 

WAA 

YAC 

ZEMC 

Kangaroo Island Council 

KI Community Housing 

Association 

Kangaroo Island Bushfire 

Management Committee 

Kangaroo Island Futures 

Authority 

KI Health Service 

Kangaroo Island Natural 

Resource Management 

KI Ports Management Group 

Key Performance Indicators 

KI Resource Recovery Centre 

Local Government 

Local Government Association 

Local Government Services 

Memorandum of Understanding 

Native Vegetation Council 

Plan Amendment Review 

Position Description 

Professional Performance 

Review and Development 

System 

Regional Development Australia 

Regional Development 

Infrastructure Fund 

Regular Passenger Transport 

South Australian Government 

South Australian Tourism 

Commission 

Southern & Hills Local 

Government Association 

Safe Operating Procedure 

Tourism Kangaroo Island 

Tourism Optimisation 

Management Model 

Urban & Regional Planning 

Solutions 

Water Affecting Activity 

Youth Advisory Committee 

Zone Emergency Management 

Committee 

3.0 DEPUTATIONS – AVAILABLE IN MEETING PROCEDURES 

1. A person or persons wishing to appear as a Deputation at a meeting must deliver (to the principal office of the Council) a written request to the 

Council seven days prior to the meeting. A form is available on-line and from customer service. 

2. The CHIEF EXECUTIVE OFFICER must transmit a request received to the Mayor. 

3. The Mayor may refuse to allow the Deputation to appear at the meeting. 

4. The CHIEF EXECUTIVE OFFICER must take reasonable steps to ensure that the person or persons who requested the deputation are informed 

of the outcome of the request within the seven days prior to the meeting. 

5. If the Mayor refuses to allow a deputation to appear at a meeting, the Mayor must report the decision to the next meeting of the Council or 

Council Committee (as the case may be). 

6. The Council or Council Committee may resolve to allow a Deputation to appear despite a contrary ruling by the Mayor. 

7. A person or persons appearing as a Deputation will be allowed to speak on an issue for a maximum of 10 minutes. The Mayor may allow for 

additional time or speakers. There shall be no debate or decision. 

6.0 QUESTIONS FROM THE GALLERY – AVAILABLE IN MEETING PROCEDURES 

1. Members of the public may ask questions of the Council at every ordinary Council meeting where public can attend. 

2. Question time will be for a maximum of 10 minutes in total (or at the discretion of the Mayor). 

3. A member of the public gallery will be permitted to ask 1 question to the Mayor and statements will not be permitted. 

4. Questions in writing are to be provided to the Mayor prior to the commencement of the Council meeting. 

5. The Mayor will have discretion as to whether to accept a question. Any question which is considered to be vague, irrelevant, insulting or 

improper shall be disallowed at the discretion of the Mayor. 

6. Members of the public wishing to ask a question are to stand, state their name and direct their question to the Mayor. 

7. If the question is not able to be dealt with at the meeting at which it is asked, it will be taken on notice and a written reply will be sent to the 

person who asked the question. 

8. There is to be no debate on the question or the answer to it. 


KANGAROO ISLAND COUNCIL 

NOTICE is given that an Ordinary Meeting of Council is to be held at the Council 

Chambers, Dauncey Street, Kingscote, on Wednesday 10 July 2013, at 11.00am. 

AGENDA 

1.0 OPENING BY THE MAYOR 

2.0 APOLOGIES 

3.0 DEPUTATIONS 

4.0 MINUTES OF COUNCIL MEETINGS 

................................................. 

Andrew C Boardman 


4.1 MINUTES OF MEETING HELD 12.06.13 

RECOMMENDATION 

That the Minutes of the Meeting held on 12.06.13 be confirmed. 

4.2 BUSINESS ARISING FROM MINUTES OF 12.06.13 

4.3 MINUTES OF IN-CONFIDENCE MEETING HELD 12.06.13 

(provided separately) 


That the Minutes of the In-Confidence Meeting held on 12.06.13 be 

confirmed. 

4.4 BUSINESS ARISING FROM IN-CONFIDENCE MINUTES OF 12.06.13 

4.5 MINUTES OF SPECIAL MEETING HELD 26.06.13 


That the Minutes of the Special Meeting held on 26.06.13 be confirmed. 

4.6 BUSINESS ARISING FROM SPECIAL MINUTES OF 26.06.13 

4.7 MATTERS LAYING ON THE TABLE 

4.5.1 Item 15.2 Overarching Roadside Mallees - 17.08.11 

4.5.2 Item 16.1 Elected Member Partnership Building Program - 

10.10.12 

4.5.3 Item 15.4 Flinders Avenue Reconstruction - 18.01.12 


5.0 MAYOR’S REPORT 

Report Title 

Mayor’s Report 

Council Meeting Date 10 July 2013 

Author 

Title 

Jayne Bates 

Mayor 

Hours to compile 1.0 

Recommendation 

That the Mayor’s report be received. 

Thursday June 13 th 

Boating Facilities and Town Centre Section 41 meetings were held. 

I attended a KI Young Professionals dinner in the evening hosted by Jennie and Bob 

Teasdale. 

Saturday June 16 th – Wednesday June 18 th 

Andrew and I travelled to Canberra to attend the ALGA National Conference and 

Regional Development forum. The Regional Development forum was held on the 

Sunday where the State of the Nation report was presented by Professor Brain and Dr 

Manning. The presentations discussed the level of public sector debt (threshold 60%, 

currently 27%) and argued against austerity and for accelerated federal infrastructure 

spending basing the rational that the major cities were becoming the drivers for growth, 

and suburbs and regions the ‘new poor’ and infrastructure spend was the way to 

overcome this trend. The day also included presentations from Simon Atkins, Deputy 

Secretary, Department of Regional Development, and Professor Paul Arbon on disaster 

resilience. I attended the Australian Council of Local Government Dinner hosted by the 

Hon Anthony Albanese that evening in the great Hall in Parliament House. Julia Gillard 

attended as well as all Cabinet Ministers and a highlight of the evening was the National 

award for Youth Engagement was presented to the Elizabeth Riders, who recently spent 

a week on the Island interacting with our youth. 

 

 

The Conference included presentations from all major Federal parties and was opened 

by Minister Albanese. Key subjects covered were Local Government financing, including 

a presentation from John Comrie, Climate change, the Local Government referendum 

and a presentation from Fred Chaney on services, delivery and governance in remote 

regions of Australia. All presentations are on the ALGA website. 

During our time in Canberra I was able to talk with Minister Albanese (at the dinner and 

again the next day at his request) and Andrew and I met with his Airport Adviser later in 

the week. The business case for the airport upgrade has been received positively and 

with acknowledgement of the importance this infrastructure is to a remote island, in 

terms of both community resilience and economic development. It was disappointing that 

the Minister had received correspondence from a Councillor arguing against the 

business case, but he has also been inundated with letters of support from industry, 

many businesses and individuals on the Island and afar, and this support is continuing. 

Other appointments included SA Senator Ann McEwen, our Federal Member, Jamie 

Briggs MP, Stephanie Foster, Secretary Regional Development where we also 

discussed the Airport business case. We also met with ARENA on our last afternoon to 

discuss the Island’s energy issues and the funding available from this organisation, with 

a very positive response. 



Andrew and I had a full day of meetings in Adelaide which included: 

o Jeff Ellison, Bill Spur, Ian Janzow, and David Altmann to discuss the current works 

and processes of the new terminal to ensure we are able to progress timely 

approvals. 

o John Hanlon, CE Planning SA and staff, Kris Roberts KIFA, David Altmann and 

Grazio Maiorano to discuss the process and timelines of the Emu Bay and Island 

Structure plans. 

o Mary Patetsos, Chair of the Grants Commission, Jane Gascoigne and Kris Roberts, 

to discuss the current review by the Commission. 

o Minister Rau and Kris Roberts to discuss KIFA issues. 

o Rob Stobbe, CEO SA Power networks and his management team, Andrew Nance 

and Kris Roberts to discuss the Island’s energy needs and cable and network 

upgrade. 

Friday June 21 st 

Andrew and I attended a Southern and Hills LGA meeting at Yankalilla. The LG 

Excellence Panel held a workshop with members following the meeting. 

Monday June 24 th 

I attended an NRM meeting. 

Together with Cr Clements and Cr Denholm attended the KI Western Lions changeover 

dinner at Parndana. 

Tuesday June 25 th 

Andrew and I attended a KI Ports Management Meeting at Penneshaw. 

Cr Denholm and I attended a KIFA Trademark/Branding workshop held at Kingscote in 

the evening. 

Wednesday June 26 th 

A Council Special meeting and workshop was held. 


I presented the awards at the KI Gymnastics Volunteer recognition Evening. 

Friday June 28 th 

Councillor workshop was held. 

Tuesday July 2 nd 

I attended the KI Lions changeover dinner in Kingscote. 

Meetings/Functions to be attended following writing this report: 

Friday July 5 th 

Council/KIFA Energy workshop. 

Bight petroleum workshop. 

Monday July 8 th 

Tourism branding workshops. 

Tuesday July 9 th 

Primary production branding workshops. 


6.0 QUESTIONS FROM THE GALLERY 

7.0 PETITIONS 

8.0 QUESTIONS FROM ELECTED MEMBERS 

8.1 QUESTIONS ON NOTICE 

Item No 8.1.1 

Report Title 


Author 

Title 

Attachments 

Cr Liu – Question on Notice – Penneshaw CWMS Dam 

Risks (Resolution 20.1 April Council Meeting) 



Nil 

File Ref – Records E2013/2373 – 9.3.1 

Hours to compile 

Discussion 

The following are Questions on Notice from Councillor Liu: 

Question 1: 

Has Resolution 20.1 passed at the April 2013 meeting, namely: “That Council request the 

engineers undertaking current work to prepare a further brief on the probabilities of damage 

to an earth wall due to an earthquake in the vicinity of Penneshaw”, been actioned by the 

CEO If the ‘resolution’ has been executed: 

(a) When was the request made 

(b) What were the terms of reference or instructions given to the engineering consultant 

for the preparation of the report 

(c) What is the time frame for the report to be produced for Council consideration 

(d) 

(e) 

What is the estimated cost of the report 

Is it appropriate for Council to appoint the same consulting engineering firm to provide 

an opinion on its own recommendations and designs as detailed within Sheets C08 & 

C11 supplied at the May 2012 workshop, when there may be a conflict of interest for 

the appointment If not, please explain. 

Answer 

Yes - an email request detailing the resolution in full was sent to our Engineer on 24 April 

2013. We are yet to receive a response; this has been raised with them and they have 

apologised for the oversight and will attend to our request as soon as possible. 


Question 2: 

Given Council was briefed at the May 2012 workshop by its engineers through a ‘power 

point’ presentation, of the consequences and risks associated with a dam (detailed within 

Sheets C08 & C11) being sited at the end of Cheopis Street, on what basis was this site 

chosen in preference to the recommended location on the top of Binneys Track shown on 

2008 Layout 

Plan: (http://www.kangarooisland.sa.gov.au/webdata/resources/files/Penneshaw-CWMS- 

Scheme_Layout-2008-August.pdf ) and other alternative sites identified by the consultant 

Answer 

The site was preferred by Councillors as it represented a compromise between the costs 

associated with the original Binneys Track proposal (the issue of vertical lift and the 

ongoing high costs of pumping effluent up to this site were raised by Councillors during the 

early assessments). The other alternative site to the south of the Golf Course has issues in 

terms of visual amenity, cost of land, proximity to watercourse etc. A report in the July 

Agenda discusses this further. 

Question 3: 

Have the risks of siting an earth dam on land above and close to the residential area and 

issues related to earthquake-induced liquefaction (which is a common cause of earth dam 

failure) been taken into consideration and factored in the designs and the construction 

costs of the dam shown on Drawings-Sheets C08 & C11 If so, why does Council need to 

conduct a further assessment on the designs and analysis of dam break risks 

Answer 

Yes it has – our Engineers would not have suggested the site and the design if they had 

not assessed these issues as being minimal. They have made it clear that detail design 

work would formally address any risk associated with the topography, tectonic, precipitation 

activity and other land based parameters. However, there have been repeated suggestions 

implying that a lagoon in this location would present major issues despite no facts being 

made available to substantiate this. We have maintained that once the facts are 

established, these perceived risks will either be validated or dismissed. Council will make 

its own assessment of the advice it receives and will resolve whether to proceed with this 

site or not at this time. 

Given the repeated suggestions implying that the design is in some way unsuitable, 

Council determined in April to formally request that this work be carried out in order to bring 

facts to the fore as soon as possible. 

Question 4: 

If the matter in ‘Question 3' above was overlooked, why should this Council need to pay 

extra consultant fees for further advice on the ‘probabilities of damage to an earth wall due 

to earthquakes’ as directed by Council in ‘Resolution 20.1’ of April 2013 meeting 

Answer 

As above. Due to the continued suggestions implying the design is unsuitable Council 

determined to specifically request additional work be done before the rest of the project is 

completed. At this stage we have not been informed whether this work will attract additional 

fees or otherwise. 


Item No 8.1.2 

Report Title 


Author 

Title 

Attachments 

Cr Walkom – Question on Notice – Kingscote Airport 



Nil 

File Ref – Records E2013/2266 – 9.3.1 


Discussion 

The following are Questions on Notice from Councillor Walkom: 

Question 1 

Has Council or any agent, consultant or partner of Council that is involved in feasibility work 

associated with the possible upgrade of the KI Airport, discussed or consulted with REX airlines 

about the possibility of them providing a RPT service from Melbourne to the existing ‘as is’ KI 

airport – i.e. to provide such a service without needing a substantial upgrade 

Answer 

At the consultation meeting with Mr Warrick Lodge (General Manager – Network Strategy & 

Sales for REX) the service option was not brought up by either party. 

Question 2 

If the service referenced in (1) above was to commence, would any upgrade to the current 

facilities be needed above those required to continue the current REX Adelaide to Kingscote 

service 

Answer 

See above – matter did not arise. 

Note: Separately to the consultation process, this matter has been discussed with REX and 

they have confirmed that there would need to be refuelling facilities at the airport to maintain a 

MEL-KGC-MEL service direct. 

Question 3 

Following the consultation that occurred with REX airlines as stated in the ‘Business Case for 

the Upgrade of the KI Airport at Kingscote’, May 2013, is it correct that REX could, 

operationally, commence a direct Melbourne to Kingscote RPT service within three months 

Answer 

At the consultation meeting with Mr Warrick Lodge (General Manager – Network Strategy & 

Sales for REX) the service option was not brought up by either party. 

Note: Separately to the consultation process this matter has been discussed with REX and they 

have confirmed that post any decision to commence a service there is a lead time of twelve 

weeks. This is generally driven by operational requirements and there may also be commercial 

matters to consider that may require a longer lead time. 

Question 4 

Is it correct that the flying time using the Saab 340 aircraft that provide the current RPT service 

to KI from Adelaide, would be only 1hr 40min (approx) to KI from Melbourne 

Answer 

The advice received is 1 hour and 50 minutes approximately (MEL Tullamarine to KGC 

Kingscote) 


Question 5 

Have any discussions or negotiations occurred between Council and state authorities or 

departments such as KIFA, DPTI, SA Tourism or other, developed any understanding for 

operational support or capital grant funding towards the KI airport upgrade such as through the 

Regional Development Infrastructure Fund Program, or the Tourism Development Fund or by 

way of other funding 

Answer 

Not at this point in time. The established grant funding mechanisms are routes that are open to 

us to pursue should a direct funding bid not be successful. 

Question 6 

Have any discussions or negotiations occurred between Council, state bodies and the Federal 

Government developed any understanding either firm or indicative, that may provide 

operational or capital grant funding towards the KI airport upgrade such as through the 

Regional Development Australia Fund Program, or other funding 

Answer 

Not at this point in time. The established grant funding mechanisms are routes that are open to 

us to pursue should a direct funding bid not be successful. Other regional airport upgrades 

have been funded / part funded through the Regional Development Australia Fund (RDAF). 

Question 7 

Did the Project Requirements Brief for the Airport Upgrade make reference to the Federal 

Government House of Representatives’ Report REGIONAL AVIATION AND ISLAND 

TRANSPORT SERVICES: MAKING ENDS MEET of 2003 and require its consideration 

Answer 

This question requires further clarification to address. If deemed appropriate then the document 

may have been one of many that was reviewed / referenced / or known of and considered 

during the compilation of the report and the constituent contributions from the agencies 

consulted during the process. 

Question 8 

How was this report (Q7) incorporated into the various consultant reports so far provided to 

Council 

Answer 

See above. 

Question 9 

Is it considered that Councillors should be aware of this report before making decisions on our 

airport 

http://www.aph.gov.au/Parliamentary_Business/Committees/House_of_Representatives 

Committeesurl=trs/aviation/report/contents.htm 

Answer 

Any additional information that may be considered useful by individual Councillors should be 

available to them to review prior to them needing to consider a decision. The publication of the 

report link in the June and July Agenda documents makes this information available to them. 

Information supplied to Councillors is never exhaustive – there is a plethora of information 

available on every topic that Council consider. Should an individual Councillor source a 

document they feel may be useful to other Councillors or Administration then it is hoped / 

expected that they would make this available to all for review as it may lead to more informed 

decisions. 


8.2 QUESTIONS WITHOUT NOTICE 

9.0 REPORTS OF COMMITTEES 

Item No 9.1 

Report Title 


Author 

Title 

Senior Manager 

Department 

Attachments 


Boating Facilities Committee Minutes 

Darren Keenan 

Communications, Engagement & Marketing General Manager 

Andrew Boardman, CEO 

CEM Department 

Minutes 

1. That the minutes of the Boating Facilities Committee Meeting 

held on 13 June 2013 be adopted. 

2. CCTV Cameras at Boat Ramps 

That a report on the policy and installation of CCTV Cameras 

at boat ramps be reported to the next Boating Facilities 

Committee meeting. 

3. Proposal of KI Watch Signage 

That we pursue the initiative KI Watch signage in public 

places. 

Item No 9.2 

Report Title 


Author 

Title 


Department 

Attachments 


Town Centres Committee Minutes 

Darren Keenan 

Communications, Engagement & Marketing General Manager 


CEM Department 

Minutes 

1. That the minutes of the Town Centres Committee Meeting 

held on 13 June 2013 be adopted. 

2. That administration come back to the Committee with a 

preliminary estimate of Council/Community Grants required to 

assist in determining priorities. 


10.0 CHIEF EXECUTIVE REPORTS 

Item No 10.1 

Report Title 


Author 

Title 


Purpose 


Discussion 

Chief Executive Officer Activities / Meetings 

Andrew Boardman 


To provide Council with a summary of meetings and 

activities since the last Council Meeting. 

That the report be received for information. 

CEO Report 

Date Day Meeting with Notes 

06-06-13 Thu Internal Meeting 

PA Interview 

07-06-13 Fri Internal Meetings 

10-06-13 Mon Internal Meetings 

11-06-13 Tue Weekly SMT Meeting 

12-06-13 Wed Internal Meeting 

Informal Gathering 

Council Meeting 

13-06-13 Thu Internal Meetings 

14-06-13 Fri John Sanderson, Earth Systems Review of 1st Draft Phase 2 

Biomass Report 

17-06-13 Mon National General Assembly 

Ms Jaimie Lovell, Minister 

Albanese's Aviation Advisor 

18-06-13 Tue National General Assembly 

SA Senator Anne McEwen 

Jamie Briggs, Federal Member for 

Mayo 

19-06-13 Wed National General Assembly 

Louise Vickery, Renewable Future 

General Manager, Arena 

Stephanie Foster, Deputy 

Secretary, Dept of Regional 

Australia, LG, Arts & Sport 

ALGA Conference day 1 - various 

key note addresses 

Discussion re Kangaroo Island 

Airport Upgrade proposal 


key note addresses; Motions and 

Debate 

Meeting to discuss Island and 

Island challenges 

Meeting to update on Island issues 


key note addresses; Motions and 

Debate 

Meeting to discuss Island and 

Island challenges in terms of 

Energy and how KI may align with 

ARENA RAR Initiative 

Meeting to update on Island issues; 

RDA Funding difficulties post-State 

decision and opportunities 


20-06-13 Thu Jeff Ellison, Bill Spurr & Ian 

Janzow 

Norman Waterhouse Legal 

Briefing 

Emu Bay Structure Project 

Meeting 

Jane Gascoigne / Mary Patetsos - 

Grants Commission Update 

Pre-SAPN Meeting with Andrew 

Nance 

SAPN Meeting 

21-06-13 Fri S&HLGA CEO Meeting 

S&HLGA Board Meeting @ 

Yankalilla 

24-06-13 Mon Internal Meetings 

25-06-13 Tue KIPMG Meeting @ Penneshaw 

Weekly SMT Meeting 

26-06-13 Wed Informal Gathering 

Internal Meeting 

Discussion re SeaLink Terminal 

Works and operational issues 

associated with this 

Pre-Court Hearing briefing with 

legal Counsel - Ex-Employee 

Contractual Matter 

Brief on Structure Plan Process - 

Island & Emu Bay with KIFA, SA 

Planning 

Update on Grants Commission 

progress with KPMG Review of 

Grants Calculation Methodology 

Discussion re Energy and SAPN 

Meeting with Rob Stobbe, CEO + 

GM Team to discuss 2015 Capital 

submission to AER and implications 

of this and other works to address 

Island Power issues. 

Pre SHLGA CEO Meeting over 

breakfast - briefing from Bob 

Goreing touching on objective 

measures for a “sustainable or 

resilient community" 

Formal Meeting followed by open 

discussion with Local Excellence 

Expert Panel (Prof G Sansom, Mr G 

Crafter & Ms C Trenorden) 

Updates on various issues 

associated with Port infrastructure 

27-06-13 Thu Internal Meeting 

28-06-13 Fri John Coombe Meeting to discuss EM Training and 

Development & CEO challenges 

01-07-13 Mon Adelaide - District Court 

John Coombe 

Court Hearing - Ex-Employee 

Contractual Matter - Day 1 of 3 

planned but cases presented and 

wound up by end of day. Awaiting 

Judge's decision to be handed 

down. 

Further discussions / debrief on EM 

Development Session + action plan 

to move forward 

02-07-13 Tue Adelaide - LGA Office Meetings and Agenda preparation 

03-07-13 Wed Agenda Preparation 

Ian Janzow, Brian Johnston, Chris 

Molloy - Sealink Terminal 

RDAF Funding debrief 

Meet and greet new member of 

Sealink Building Team - Contracts 

Admin role to rationalise information 

flow and overhead associated with 

project 

Debrief from RDAF Canberra on 

unsuccessful RDAF 4 Application 


Item No 10.2 

Report Title 


Author 

Title 


Department 

Attachments 

Hours to compile 

Strategic Plan 

Reference 

Visible Solar Project – status report 

Andrew Boardman/David Altmann 

Chief Executive Officer/Development Services Advisor 



Nil 

2.0 (report) 

1.1.3 Explore private and government agency partnerships to 

establish cost effective projects. 

1.7 Council to explore LGA and Local Government Research and 

Development Scheme Support to pilot work that may have 

potential application elsewhere in the South Australian and local 

government sector. 

1.15.1 Ensure that Council’s Strategic Plan aligns with the 

applicable objectives of the State Strategic/Infrastructure Plan. 

1.18 To sustainably manage, in partnership, our natural 

environment. 

1.19 To work in partnership with the RDA in developing 

environmentally sustainable business solutions. 

1.19.1 To work in partnership to encourage support for solar and 

wind power options or other renewable energy options. 

1.20.7 Support a co-operative approach and lobby government 

with RDA for the improvement of infrastructure. 

1.26 Council will work to facilitate alternative power generation 

and distribution on Kangaroo Island and ensure planning policies 

encourage alternative energy use. 

4.6.2 Actively source and apply for grants for key infrastructure 

projects. 

Purpose 

4.15 To manage and maintain the Kingscote Aerodrome in a 

sustainable manner which meets the needs of the community and 

industry. 

To provide Council with a status report on the commissioning and 

progress of the Visible Solar Project. 


Executive Summary 

The Visible Solar Project is an initiative of the Kangaroo Island 

Council and Regional Development Australia. It relates to the 

installation of solar power generation infrastructure at the 

Kingscote Airport (ground based solar array), and Kingscote 

Council office (roof mounted solar panels) with associated 

infrastructure. It also involves investigations towards the 

commissioning of solar recharging points for use of a solar 

powered airport transit bus service. The project has been 

contracted to Ingenero and is fully funded by the State 

Government through Regional Development Australia with a 

$500,000 grant. 


Discussion 

That the Visible Solar Project status report be noted and received. 

A detailed report was provided to the December, 2012, Council meeting, and brief update 

reports have been provided on a monthly basis since. 

Project outcomes 

1. Solar Arrays (Kingscote Airport) 

Installation of a dual-axis solar arrays with capacity of 50kW 

Trackers have arrived at Port Adelaide from Spain 

Concrete foundations completed 

Final assembly and commissioning – 31/7/2013 

2. Solar Panels (Kingscote Council office) 

14kw of roof mounted solar panels at the Council office 

The system was installed during the week of 27 May 

Ingenero has now commissioned the system 

Monitoring equipment due for installation in July 

3. Consultancy report 

Phase 2 Integrated Electric Vehicle and charging network 

Phase 2 involves consideration of an Electric Vehicle solution and installation of 

suitable Electric Vehicle charge points at the Airport and Dauncey Street. The 

consultancy report has been completed and was made available to Members in May. 

This second phase of the project has a budget allowance of $151,254 for:- 

Smith GUTSI electric mini-van ($88,861) 

Allowance for 12 month lease for a Mitsubishi i-MIEV car ($15,000) 

Level 2 charger ($5,924) 

Level 3 charger ($41,469) 

Although the report recommended a Level 3 charging station at the Airport and a Level 

2 charging station at the Council office, it is Council’s desire that two Level 3 charging 

stations be installed (one at the airport and one at the Council office), subject to budget 

considerations and review of pricing. 

The two Level 3 charging stations are proposed to be installed within the rear Council 

office carpark (central bay of carparks at the office end – loss of approximately 2 

carparking spaces), and on the northern periphery of the bus parking area to the east 

of the Airport Terminal. 


As previously reported, Ingenero has advised of a series of issues/points associated 

with Phase 2 relating to vehicle specifications, availability and costs – notably the 

unavailability of a mini-bus due to cost prohibitions. Council and Ingenero are presently 

working up a recommended package for how Council can best invest the Phase 2 

funds ($151,254) to deliver a combination of charge points and vehicles (inclusive of 

options for lease/purchase of small passenger vehicles). This approach has been 

supported by the CEO of DMITRE on the basis that the project still achieves the 

objectives of demonstrating solar innovation with high visibility for Kangaroo Island. 

Commissioning 

Phase 1 solar arrays – early August 2013. 

Phase 2 charge points and e-vehicles – to be determined – agreement with DMITRE 

CEO to complete by end 2013. 

Budget and financial 

Grant of $500,000 (ex gst) – within budget as a ‘turn-key’ project with use of grant 

funds. 

Governance Considerations 

(relates to consistent management, cohesive policies, guidance, processes and decision-rights for a given area of 

responsibility) 

Development Approvals obtained. Occupational, Health and Safety and Airport Airside safety 

requirements. Contractual arrangements with airport transfers service. Commissioning and 

ongoing management/maintenance, post the 5 year O+M period. As this project will have 

direct operational benefit to the running of the airport then this is complying use for Community 

Land under the Local Government Act. 

Risk Management Considerations 

(identification, assessment, and prioritization of risks (defined as the effect of uncertainty on objectives, whether 

positive or negative) followed by coordinated and economical application of resources to minimize, monitor, and 

control the probability and/or impact of unfortunate events or to maximize the realization of opportunities) 

Occupational, Health and Safety and Airport Airside safety requirements via Airport 

management. CASA referral/approval through Development Act approval process. Airport 

Management and risk assessment. Potential time delays in Ingenero procuring the 

infrastructure and Electric Vehicles. 

Economic Considerations 

(Assessment of likely financial implications of pursuing a course of action) 

Capital costs – no cost to Council, as through grant funds. Recurrent management and 

maintenance (post the 5 year O+M period) and asset renewal. Energy savings and recurrent 

cost savings on energy and fuel. 

Social Considerations 

(Assessment of likely impacts with the Community) 

Benefits through use of renewable energy and education/awareness. 

Environmental Considerations 

(Assessment of likely impacts on the environment) 

Benefits through use of renewable energy. 


Item No 10.3 

Report Title 


Author 

Title 

Department 

Attachments 

File Ref - Records 

Penneshaw CWMS Update 



CEO 

Appendix 1 – Public Consultation Plan 

Nil 



Reference 

Purpose 



4.85 – Undertake the construction of the Penneshaw CWMS 

subject to final financing consideration 

To update Council on a further clarification from the LGA CWMS 

Committee with regards to the likely subsidy that could apply to 

the Penneshaw CWMS Scheme as currently specified and to 

advise Council of the options, costs and recommended solution 

to go to public consultation. 

The scheme for the whole of Penneshaw is simply expensive in 

relation to the number of potential connections. The CWMS 

Committee recognise and acknowledge the need for the 

Scheme but feel that they are unable to fund the proposal for 

the whole of the town as proposed by Council. They have made 

an alternate offer of funding for an area comprising the CBD / 

Levels / Christmas Cove as far as the School and a treatment 

facility / treated effluent storage lagoon in a central location. The 

location of the treatment plant and storage lagoon in this 

proposal allows no option for growth outside of the prescribed 

areas and may leave future Councils with a significant cost 

issue (that may not attract subsidy) to further extend the 

scheme. The various options have been considered by 

Administration and a recommendation is presented for Council 

to consider and determine whether to proceed to public 

consultation or otherwise. 

That Council resolves: 

1) To adopt for public consultation Penneshaw CWMS 

Design Option 3. This comprises a collection network 

encompassing the areas known as the CBD & Levels 

and incorporating linear development either side of the 

Hog Bay Road as far west as Penneshaw Community 

School with the wastewater treatment plant and treated 

effluent storage lagoon being sited on land on the 

hillside to the south of The Lane and to the west of 

Cheopis Street. 

2) That the following will apply to the completed scheme: 

a. Standard greenfield (new) development 100mm 

connection cost – no current infrastructure - 

$6,648.50 inclusive of application fee and 

applicable GST 

b. Standard 100mm Connection cost replacing an 

existing septic tank (applying current rebate of 

$1,500) - $ 5,148.50 inclusive of application fee 

and applicable GST 


Discussion 

c. Standard 100mm Connection cost replacing an 

existing advanced wastewater treatment system 

(applying current rebate of $2,500) - $ 4,148.50 

inclusive of application fee and applicable GST 

d. Alternative connection specifications may have a 

greater or lesser fee to be determined on review 

of each individual requirement. 

e. Annual Service Charge for the applicable 

financial year will be applied (pro-rata if 

appropriate) from the date of commissioning of 

the scheme to all lots serviced by the scheme. 

f. All developed properties are to be connected 

within two years of the date of commissioning 

with the connection process managed by Council 

Officers. 

g. A report will be brought to Council indicating a 

suitable process for how connection charges 

would be best collected from landowners to 

minimise hardship. 

3) To place the adopted Option forward for public 

consultation (in line with the suggested process) for a 

period of 60 days commencing 9am Monday September 

2 2013 and completing at 5pm on Friday November 1 

2013. 

4) That the outcomes from the public consultation process 

are brought to Council for review at the November 2013 

Meeting of Council. 

5) That subject to Council accepting recommendation from 

the review of the consultation process, the CEO will 

proceed with an independent Prudential Review of the 

Project. 

6) That following receipt of the prudential review, the CEO 

presents to Council the Project for final assessment and 

formal investment decision. 

Since the report put before Council in May there have been ongoing conversations with the 

LGA CWMS Scheme Committee and Managers with regards to the option offered to Council 

and these have resulted in further clarification of their position. 

This is as follows: 

That the CWMS Management Committee 

reaffirms its advice to Kangaroo Island Council that it is only prepared to support the 

“minimum” scheme for Penneshaw for the previously-defined 137 properties generally 

centred on the CBD and nearby adjacent zones, unless compelling evidence is 

provided by Council to support inclusion of other areas of existing properties in town; 

and 

would not object to Council adopting an alternative, sound option provided that 

Council pays the difference. 

To this end we are now able to confirm that this “minimum” scheme covers the boundaries 

identified in the map below, with the Wastewater Treatment Plant (WWTP) and treated water 

storage lagoon (Lagoon) established within the boundaries of the Penneshaw Golf Course. 

Outside of the consultation process required with landowners and lessees, this would 

necessitate the securing of land to the south of the course for the purposes of meeting buffer 

requirements and the replacement of the fairway / hole that the lagoon / WWTP would 

consume within the existing Course boundary. 


z 

y 

x 

There are a significant number of issues with the assumed location of the WWTP and 

Lagoon in the opinion of Administration not the least of which is the effect on the Golf 

Course and its users, the visual amenity in this area, the lack of ability for the lagoon / 

WWTP to expand in the future should Council / Community desire to grow the collection 

element (and therefore processing / storage capacity) of the scheme organically. Lagoon 

proximity to an established watercourse (whilst acceptable) is also less than best practice. 

Kangaroo Island Council – 10 July 2013 Agenda 17 

1

The current costs for this scheme and location are as follows: 

LGA CWMS Committee Option 

Subsidy $3,003,282 


Contribution 

$746,718 

Total Capital Cost $3,950,000 

This is therefore the default position of the LGA CWMS Committee for funding contribution – 

a subsidy of circa $3.0M. This is not anticipated to change unless the costs of construction 

of the scheme change either up / down during the process of tender and physical 

construction. It should be noted that any capital construction cost increase of this approved 

scheme would be absorbed by the subsidy as the final calculation is done at practical 

completion of the construction phase. 

It is worth noting at this point that it would be beyond Council’s / Community’s financial 

capacity to consider funding, as part of the initial scheme above, any extension to the actual 

collection network over and above the area highlighted as A in the plan above. These 

areas are delineated as areas x, y & z in the plan above (noting z actually refers to the area 

up the Hog Bay Road to the Cemetery area). 

However, in assessment of the identified issues of this scheme two other options for the 

location of the WWTP / Lagoon have been identified and assessed from a cost / practicality 

perspective. Both options would incur additional cost to Council over and above the scheme 

costs shown in “1” above due to additional costs of land acquisition and also capital cost of 

construction in terms of civil works etc. 

The first alternate option involves the relocation of the WWTP/Lagoon to the south of the 

Golf Course. This would then sit on land that is zoned commercial and residential currently 

and the land area required to be purchased for physical infrastructure and compensated 

(through the Land Management Agreement process) for buffer zone area is deemed to be 

cost prohibitive. It still also has a visual amenity issue and reduces the size of the 

Commercial zoned land block (the only vacant zoned block of this type in Penneshaw 

township boundaries) to an area that effectively nullifies any commercial possibilities. 

1 

2 


The cost option for this is estimated as: 

WWTP / Lagoon Option 

2 

Subsidy $3,003,282 


Contribution 

$2,047,964 

Total Project Cost $5,051,246 

Note that this would require Council to borrow over $2M to fund the difference between the 

total capital construction costs and the fixed “offered” subsidy. Over the 137 connections this 

would not be a self-funded level of debt without a significant uplift in service fee / connection 

cost and is assessed as unviable. 

The second alternate option is to site the lagoon and WWTP on the hillside situated to the 

west of Cheopis Street. The infrastructure is situated on land owned by one individual and is 

largely zoned primary production. There would be the need to acquire some land zoned 

residential on the hill-face to the north / north-west of the lagoon site and also enter into land 

management agreements restricting the development potential of around 3ha of land zoned 

residential – the greater balance of land required for either infrastructure or buffer zone is 

zoned primary production. 

3 


The cost option for this is estimated as: 

WWTP / Lagoon Option 

3 

Subsidy $3,003,282 


Contribution 

$1,252,779 

Total Project Cost $4,256,061 

This location allows for expansion, it presents a much lessor visual amenity issue as it will 

essentially not be overlooked either from the south or the east and is away from the town 

centre in an area that is not zoned for residential / rural living. The initial lagoon will be 5ML 

in capacity – the equivalent of a standard farmer’s turkey nest (30m2 base or 50m2 centre 

bank to bank). Subsequent lagoons would be installed to the rear of this in a nested fashion 

either of 5 or 10ML capacities – this then mitigates cost and disruption caused by routine 

liner replacement. The design is also distant from any water course (unlike the other 

options). 

The financial analysis of this option for Council’s component demonstrates that this is 

manageable over a 20 year timeframe with the assumption that the Annual Service Charge 

for Wastewater is as budgeted in 2013-14 at $562 / service. The new project is therefore 

self-servicing and does not impact the costs associated with the other schemes at American 

River, Kingscote, Parndana or Parndana East. 

It should be noted that any capital cost increase during final design / construction from this 

element of the project alone would be to Council’s cost and not picked up through a revised 

subsidy calculation. This is due to the Scheme being prepared to fund the “minimum” cost 

scheme only. 

It is recommended that Council adopt this design as its preferred solution and take this 

forward to public consultation for a period of no less than 60 days as it: 

Provides a wastewater solution for the heart of Penneshaw (including key 

commercial and public infrastructure) with a realistic level of borrowing that that 

Council is able to financially service from revenues generated. 

Provides for the possibility of organic growth (extension) of the collection network 

over time by providing for the ability to expand the wastewater treatment plant 

(WWTP) and treated water storage lagoon capacities as required. 

The design meets best practise guidelines 

Should Council adopt this design for the purposes of public consultation then we would 

instruct the Engineers to continue with final design and specification work, including 

additional geotechnical and design analysis in order that Council may receive a report 

confirming the suitability of the design prior to moving into the prudential review process. 

This will also allow the Council to commence the Development Application and Approval 

Process. The completion of specifications will also allow Council to run a request for interest 

process and test the suggested construction costs for the project as well. 


The prudential review process will be undertaken once public consultation is complete. It is 

proposed that an independent prudential reviewer will be commissioned to review the 

project in line with the need of the Local Government Act 1999 Part 3 Section 48 subsection 

2 viz 

(2) The following are prudential issues for the purposes of subsection (1): 

(a) the relationship between the project and relevant strategic management plans; 

(b) the objectives of the Development Plan in the area where the project is to occur; 

(c) the expected contribution of the project to the economic development of the local area, the 

impact that the project may have on businesses carried on in the proximity and, if 

appropriate, how the project should be established in a way that ensures fair competition in 

the market place; 

(d) the level of consultation with the local community, including contact with persons who may 

be affected by the project and the representations that have been made by them, and the 

means by which the community can influence or contribute to the project or its outcomes; 

(e) if the project is intended to produce revenue, revenue projections and potential financial 

risks; 

(f) the recurrent and whole-of-life costs associated with the project including any costs arising 

out of proposed financial arrangements; 

(g) the financial viability of the project, and the short and longer term estimated net effect of 

the project on the financial position of the council; 

(h) any risks associated with the project, and the steps that can be taken to manage, reduce 

or eliminate those risks (including by the provision of periodic reports to the chief executive 

officer and to the council); 

(i) the most appropriate mechanisms or arrangements for carrying out the project. 

Costs of Connection to the Scheme 

Kangaroo Island Council has an existing policy whereby it has adopted the SA Water Fees 

and Charges associated with Wastewater Connection and Extension. The Fees and 

Charges currently adopted require clarification / simplification and this will be subject to a 

separate report. 

Example 2013-14 Fees are as follows: 

Wastewater Connection Fees 

Wastewater Connection (to a new scheme) 100mm 

Standard Capital Charge $ 6,467.00 

Application Fee $ 165.00 

GST on Application Fee $ 16.50 

$ 6,648.50 

Standard Rebate for Septic Tank replacement -$ 1,500.00 

Standard Rebate for an Advanced Wastewater Treatment (AWT) System -$ 2,500.00 

Therefore 

Connection Fee for 100mm connection assuming septic replacement $ 5,148.50 

Connection Fee for 100mm connection assuming AWT replacement / 

connection $ 4,148.50 

Note – there are additional charges for connections of 150mm and >150mm in diameter 

based on actual costs of connection. 

Landowners will be charged the Annual CWMS Service Charge as soon as the scheme is 

commissioned – whether connected or not - and it is desired that all developed properties 

will be connected to the scheme within two years of the commissioning date. The connection 

process will be managed by Council. 


It is understood that connection fees are of a level that may cause some landowners undue 

hardship if levied as a single payment request and that quarterly payments over a year or 

multiple years may be appropriate. This is something that Council manage within existing 

provisions etc. and therefore could be managed through existing processes. It is suggested 

that a specific report be brought to Council outlining how this process will be applied 

equitably across the Penneshaw Community. 

Public Consultation Process 

Attached as Appendix 1 is the proposed Public Consultation Process. This process will run 

for 60 days from commencement and rely on a number of methods of publishing and 

engagement that will allow all Island landowners the opportunity to review the proposed 

scheme and assess / question any impacts to their own personal situation or the greater 

Community of Penneshaw and the Island. The LGA CWMS Subsidy Scheme Program 

Manager will be a participant at material meetings and events and we will need to ensure 

that this Team have the ability to plan for attendance as they feel is required. 

The consultation process will be both broad and specific and aim to address any concerns 

that any landowner may have. Plans will be posted in Kingscote, Penneshaw, LGA Offices 

in Adelaide and on the website with information also provided through specific issues of KI 

Matters to Penneshaw and off-Island Landowners. Specific approaches and conversations 

will be held with those individuals that may be affected by the need for easements; all 

businesses and the Progress Association; and those landowners lying on the fringe of the 

proposed scheme. Drop in sessions for one to one discussions with officers will also be held 

to ensure that individual’s specific issues may be raised and dealt with. 

It is anticipated that the website will be the central repository of all information with regards 

to the proposed scheme and the questions / answers / comments and responses will all be 

posted here. It is also intended that we use Council Matters section of The Islander to make 

information etc. available. 

If Council determine to proceed to consultation at the July Meeting then it is suggested that 

the 60 day consultation process commence on Monday September 2 nd 2013 and complete 

at 5pm on Friday November 1 st 2013. The outcomes of consultation will put before Council in 

the form of a report to the November Meeting for Council consideration. 

It is then anticipated that Council would submit the project for independent prudential review 

after the completion of the consultation and review process. 


(relates to consistent management, cohesive policies, guidance, processes and decision-rights for a given area 

of responsibility) 

Pertinent that Council determine a clear route forward with this project to provide clarity for 

the Community, Administration and LGA CWMS Committee. 





Whilst future proofing the town from major costs associated with meeting the wastewater 

needs of the whole town in the future is a desirable outcome it cannot be done at the 

expense of prudent financial management. An approach needs to be struck that balances 

meeting the (currently) restricted needs (growth, minimum environmental impact etc) with 

costs of achieving the same. 




Whilst a smaller scheme costs less money and requires less debt it also raises less revenue 

and therefore the need to balance financial commitment in the form of Subsidy, Council loan 

costs and capital cost of connection contribution so that the scheme is as affordable as it 

can be for all parties. Final confirmation of costs and design has allowed Council to 

financially model the three components and confirm the projects viability and therefore allow 

Council to consider adopting the preferred scheme for public consultation. 



This project has been in genesis for a long time and the Community has been extremely 

patient with Council. However it is quite clear that this delay and lack of clarity has certainly 

impacted on development, investment and therefore growth in Penneshaw. There is a need 

to bring this to a close and determine a route forward with the Community clearly 

understanding the issues and challenges that Council face in trying to optimise the size and 

cost of the scheme. Whilst the time component is frustrating it is vital that we get this right in 

order that the scheme we build is properly balanced between the physical and financial 

outcomes that are needed. 



It is acknowledged that there is a need to improve wastewater management in Penneshaw – 

in particular within the CBD & Levels areas of the town. In an ideal world we would apply the 

scheme across the whole town for consistency of approach and piece of mind for the future. 

This is now not possible financially and therefore the CBD & Levels collection area is our 

starting point. From an environmental perspective this picks up virtually all of those blocks in 

Penneshaw that are too small for effective on-site wastewater treatment and disposal (in 

modern compliance terms) as well as creating an environment for the principal commercial 

properties (current and future) to be able to manage their existing needs in a more 

appropriate manner and grow their businesses at minimum cost with regards to the effective 

disposal of their effluent. 

There are other areas in Penneshaw that may be challenging in terms of maintenance of 

effective and compliant wastewater management systems and Council may need to 

consider an annual organic expansion program based on risk to draw in additional 

properties in those areas immediately adjacent to the new collection network where land 

area may be sufficient but rock / topography / proximity to waterway etc prevent effective 

and compliant on-site effluent disposal. The option recommended to Council allows for this 

organic growth to be managed in terms of the need to match processing and storage 

capability. The site chosen – whilst adding cost to the initial scheme does allow for suitable 

expansion. 


Item No 10.4 

Report Title 


Author 

Title 

Attachments 




Reference 

Purpose 


Penneshaw Aleppo Pines Update 



Email 1 – E Shearman 

Email 2 + Attachments 1,2 & 3 – E Shearman 

Email 3 – J Hart 

Email 4 + Attachments 1 & 2 – P Denholm 

1.18 – To sustainably manage, in partnership, our natural 

environment 

1.21 – To improve and enhance public consultation and interaction 

with the Community 

To provide an update on the Aleppo Pine issue in Penneshaw and 

the possibility that these trees have historic / commemorative value 

90 Day Public consultation is complete and contributions have 

been received – these are now presented to Council for 

consideration. Further direction will then be required for 

Administration. 

Recommendation 1. That Council receive the consultation documents for 

information. 

2. Council determine whether to uphold resolution 13.7 

September 2012. 

OR 

Lay the matter on the table pending notice of a rescission 

motion. 

OR 

Provide an alternate direction to Administration. 

Discussion 

At the March 2013 Meeting, Council resolved the following: 

Item No10.2 

Report Title Penneshaw Aleppo Pines Update 

Moved Cr Davis 

Seconded Cr Clements 

That Council create a 90 day window for Community members to research and provide clear evidence 

that the Aleppo Pines in Penneshaw have some form of cultural significance. At the end of the 90 day 

period Council will be presented with the findings in a formal report. 

CARRIED. 4 For 2 Against 

The Consultation period closed on 11 th June 2013 and the following feedback was received 

from the public with regards to the veracity or otherwise of the concerns that these trees have 

historic / commemorative value. 

Email 1 – E Shearman - acknowledging further information may be available 

Email 2 – E Shearman – acknowledging that these particular pines cannot be irrefutably linked 

to deliberate planting to commemorate our fallen soldiers. Several points are raised around 

their biodiversity contribution and their links to Yellow-tailed Black Cockatoos (attachments 2 

and 3). There are also comments re the issues the trees are causing, the likelihood of these 

trees being the sole cause of the problems and the advisability of spending money on removing 

them given other priorities. 


Email 3 – J Hart – general comment on consultation process and indicating support for the 

trees to remain on the basis of aesthetic amenity. 

Email 4 – P Denholm – forwarding a contribution letter and plan (attachments Email 4 – 1 & 2) 

from T Blood (previously a long-term Penneshaw resident) – this letter indicates that Mr Blood 

is quite clear in his mind that the trees planted in the lane were not planted officially or in 

commemoration / as a memorial. Trees that were planted formally were gum trees and started 

further down The Lane from the location of the Pine trees. 

The existing resolution of Council as yet not actioned is from September 2012 Meeting of 

Council and that is: 

Item No13.7 

Report Title Public Consultation – Aleppo Pine Trees 

Moved Cr Willson 

Seconded Cr Connell 

1. That Council remove the Aleppo Pine Trees and that the Netball Club and Landcare Group be 

asked to manage landscaping and further that the Finance Committee be asked to recommend the 

expenditure required. 


Council will need to assess the information so provided and determine a course of action. 

Should the decision be taken to uphold the original decision then Asset Services will need to 

revisit the costs and scope of works with the arborists consulted and determine full costs prior 

to awarding the work. 




Good practice to allow opportunity for Community, having raised concerns that a decision 

may be in error due to lack of information, to find / substantiate their concerns formally. 





Adequate allowance of research time mitigates any possibility of removal of trees that may 

have originally been planted to commemorate our Servicemen and Women. 



Nil at this time. 



Ensures that the Community have the opportunity to challenge Council decision and provide 

alternate information that may not be known to Council members at the time a decision was 

cast. 





Item No 10.5 

Report Title Allocation of Funds for 2013-14 


Author 

Title 

Department 

Attachments 



CEO 



Reference 

Purpose 



Discussion 

Appendix 1 - ICT Officer Position Description 

Appendix 2 - CEM Officer Position Description 

Appendix 3 - Executive Officer Position Description 

5.9 – to ensure Council maximises use of current IT system 

1.3 – to provide good governance that is transparent, equitable 

and accountable 

1.12 – to improve communication with Elected Members 

1.14 – to comply with Local Government legislative 

requirements 

1.15 – to align Council, State Infrastructure Strategic Plans 

This brief is to highlight needs within the business for additional 

resource for the financial year 2013-14. There is an allocation of 

funds in the current budget ($350,000) that may be designated 

for specific purposes such as business support and 

diversification activities, 2014-18 Strategic Plan, Kangaroo 

Island Energy, business improvement initiatives etc. Council 

need to consider requests for allocation of these funds and 

formally direct their expenditure. 

There is a clear need to supplement the resources available to 

the management team. The hours worked and workload 

associated with the roles is not sustainable and some capacity 

has to be injected into the business to assist alleviate this in the 

short to medium term. When the organization settles down and 

the staffing structure is able to start implementing and managing 

the systems and work practices that are currently lacking the 

need for the additional resource may then be reviewed. 

That Council approve the allocation of funds held within the 

2013-14 Annual Budget to secure: 

1. Strategic Planning Process for 2014-18 

2. Resource 1 – ICT Officer 

3. Resource 2 – CEM Support Officer 

4. Resource 3 – Executive Officer (Governance & Support) 

Prior to the 2013-14 Budget process commencing it was highlighted that there is a need for 

additional resource to assist the management team in reducing individual workloads and 

therefore working hours to sustainable levels. Additional resource for the CEO to assist with 

the Governance workload was formally resolved by Council at the December 2012 Meeting. 

Despite acknowledging the workload issues Council determined in its Budget 2013-14 

guidelines that no additional fulltime employee equivalents (FTE) were to be considered. 

The draft budget was delivered to the Audit Committee Meeting in May highlighting a (cash) 

surplus from operations and also then a list of those resources identified as required by the 

Management Team and CEO. 


It was determined that Council should maintain a (cash) surplus – albeit small – and 

recommended that a collection of activities identified and costed within the budget around 

business development / improvement initiatives, the 2014-18 Strategic Plan, Kangaroo 

Island Energy initiatives etc. should be pulled together into a central sum of $350,000 which 

– although partially allocated in the budget – should only be spent in consultation with and 

by approval of Council. The CEO was asked then to “bid” for these funds as required, come 

to Council with the justification and seek the requisite approval. 

We have identified three key resources that are required to create some capacity in the 

organisation – particularly for the Senior Management Team – and allow the business to 

operate more efficiently. 

Resource 1 – Information Communications Technology (ICT) Officer – 1 FTE 

– see Appendix 1 for Position description 

This role reports to the Finance & Systems GM for 60% of their job function and to the Asset 

Services GM for the remainder 40%. The role is to provide hardware / software support to 

the organisation including physical network management (hard cabling, patch panel, printer 

issues etc.) and management of mobile ICT asset such as phones, laptops, handheld 

devices, the NAVMAN units fitted to our Plant etc. Currently this hands-on work is being 

undertaken by GM Finance & Systems and this does detract from the main responsibilities 

of the Systems elements of his role which was always intended to be high level operational 

management of our IT providers, IT infrastructure as well as work on strategic initiatives to 

improve IT use and reduce costs of operation. 

We have tried to out-source this sort of work locally on a contract basis and we have had 

some success with IT Providers on the Island but there seems to be insufficient work in total 

for someone to maintain a full time business here. We have not had access to a resource for 

over 6 months now. 

We are working towards trying to improve our use of IT – particularly in the Asset Services 

Dept – looking at using and further developing the systems we have for greater efficiency 

and in particular targeting those work practices that generate considerable Administrative 

Overhead because they are currently paper-based with a view of moving to using smart 

phones, handheld data collection devices, car-mounted devices etc. to their maximum 

potential. There is no expertise in these areas in the organisation at this time. 

The role we have specified would be awarded on a 1 year contract with an option of a 

further year subject to funding availability in 2014-15 Budget. 

This role is specified as a Level 4 role and as such we would expect that the Gross Costs of 

the position would be circa $ 80,600. 

Resource 2 – CEM Department Support Officer - 0.6 FTE 

- See Appendix 2 for Position Description 

This role reports to the Communications, Engagement & Marketing GM and is a part time, 3 

day / week position. The aim of this role is to provide administrative support for the CEM GM 

as well as provide additional support and work cover throughout the CEM Dept whether this 

is Library, Customer Service, Records, CPN/Grants. Currently work cover is provided 

through the use of temporary staff (if deemed required) but the need for Customer Service / 

Library Staff to be multi-skilled and able to manage financial transactions does limit their 

application in the Department. The availability of a flexible resource centred on providing 

capacity for the CEM GM and the CEM Deparment will provide Community benefit in so 

much as this resource will free up time for the CEM GM who currently manages the large 

quantity of correspondence received from Community Groups and has little / no assistance 

in responding to these. In effect the CEM GM will become more available to support some of 

the strategic initiatives we have in the organisation as well as being able to focus further on 

the Community engagement and marketing elements of his role. 


The ability for the resource to also cross-train and cover other roles and responsibilities in 

the CEM Department without restriction will also provide for a more consistent level of 

service for the Community. 

The role we have specified would be awarded on a 1 year contract with an option of a 

further year subject to funding availability in 2014-15 Budget. 

This role is specified as a Level 2 role and as such we would expect that the Gross Costs of 

the position would be circa $ 32,000. 

Resource 3 – Executive Officer – 0.6 - 1.0 FTE 

- See Appendix 3 for Position Description 

This role will report to the CEO and could be a part or full time role depending on the 

applicant’s skills, experience and personal needs. It is preferred to be a full time role at the 

outset with the possible opportunity to move to a part-time role after 6 months. The aim of 

this role is to provide the CEO (principally), Mayor, Elected Body and General Managers 

with additional governance administration and support. Currently this work is undertaken by 

the CEO with assistance of the PA’s, GM’s and outside service providers. It can – at times – 

be a very intense time-driven, workload which causes all other work to be reprioritised. It is 

often work that is not specifically aligned with the delivery of the Annual Business Plan or 

Strategic Plans and can therefore be very distracting. 

As Council is aware the level of demands can be excessive and efforts to prioritise this 

workload have had mixed results. 

This role would aim to manage this workload as well as look to implement the full suite of 

Policies and Procedures that will minimise the unplanned elements of the governance of the 

organisation. 

A secondary part of the role is to provide an independent capacity for the CEO / GM’s to 

access for business analysis, research and development planning driven by either Business 

Plan or Strategic Plan directives. 

The benefit to the organisation will be capacity for CEO and GMs to focus on the operational 

and strategic needs of the business supported by an improved governance framework and it 

is very much anticipated that the costs to the business – time, money, productivity of the 

Senior Management Team will all be changed for the better. 

The role is a high level, independent position with no direct reports in the organisation 

working for the CEO. It is specified as a contract role and would be awarded for a 1 year 

term. Based on full time equivalency we would expect that the Gross Costs of the position 

would be circa $102,000. 

Note: 

With the departure of one of the Personal Assistant resources (0.6 FTE) on a 12 month 

leave of absence we had recruited to fill this role and had successfully reassigned an Officer 

of Council for this period. Unfortunately this Officer injured their back in a home-based 

incident and it would appear that they will require some significant recovery time. This 

places the organisation in a dilemma – it is not a role that we would wish to use temporary 

staff for and whilst we have other staff members whom may be able to move into this role we 

are unsure as to how much time this would be for and this would therefore disadvantage 

other Departments that are now fully staffed. It is possible that we may be able to utilise 

some of the Executive Officers time to cover some elements of the PA workload and 

arguably it would be a good way of that new Officer learning our systems and gaining 

situational awareness at the upper end of the business. This might offset some of the 

proposed additional expense as we would be sharing a resource effectively until such time 

as the PA appointee returns to full time work. 


In Financial terms this presents as: 

Funding Implications Summary 

Overall "Unallocated" funds available $ 350,000 

Allowance for 2014-18 Strategic Plan $ 50,000 

Resource 1 - ICT $ 80,600 

Resource 2 - CEM Support Officer $ 32,000 

Resource 3 - Exec Officer $ 102,000 

sub total $ 264,600 

Balance Available for other activities $ 85,400 




Having acknowledged the stretch of the management team is not sustainable Council 

should consider mitigation and additional targeted resource will assist in achieving this. 





Risks to the organisation are identified as potentially high with loss of senior staff possible if 

the situation is not managed proactively. 



Significant, however the additional capacity will encourage a more effective approach to 

workloads and the ability to maintain focus in those areas of the business where costs can 

be saved and where alternate revenue streams can be generated to improve Council 

financial sustainability. 



It is anticipated / hoped that at least two of the three positions may be able to be filled by 

suitably qualified and experienced Island residents with the benefits that this brings to the 

Island economy. 





11.0 FINANCE REPORTS 

Item No 11.1 

Report Title 


Author 

Title 


Department 

Attachments 


Finance & Systems Status Report 

Nicki Putland 

Finance Manager 

Andrew Cole, Finance & Systems General Manager 

Finance & Systems Department 

Nil. 



Reference 

Purpose 



Discussion 

7.2.5 General Council Reports – Finance Department 

3. Finance & Rates: To provide an efficient, effective and 

financially sustainable Council. 

To provide an overview of the operations of the Finance 

Department for the reporting period. 

This report consists of the Finance Department status for the 

June 2013 to July 2013 Meeting period. 

That the Finance & Systems Status Report be received for 

information. 

The following matters were addressed by the Finance Department since the last General 

Council meeting. 

Finance Operations – Strategic Objective 3.1.13. 

1. 2013/14 Budget Preparation. 

The Annual Business Plan & Budget has been adopted. A final copy has been prepared 

and will soon be available on the Kangaroo Island Council website. 

The rates have been declared & published in both the Islander Newspaper & SA 

Government Gazette. 

2. Audit Committee 

The next meeting of the Audit Committee is planned for Friday the 30 th of August, 2013. 

3. External Audit Work with Deloitte. 

The 2012/13 Annual Financial Statement work is underway, with Deloitte’s Audit Team 

expected to be onsite during the first week of September 2013. 

Information Communication Technology (ICT) Operations – Strategic Objective 5.9 

4. ICT Working Group 

There is no information to report in regard to the ICT working group during this period. 


5. ICT Developments 

Council’s IT infrastructure was upgraded over the June 2013 long weekend, this work 

involved upgrading Council’s IT Servers and Email processing facilities. Mark Sommerville 

from Alexandrina Council came over to assist with this change over & remained onsite for 

two days to identify & solve any IT issues that arose as part of the upgrade. The server 

upgrade, as well as a change to Microsoft 2010 has been accepted well by staff, several 

lingering issues have been resolved and we can look forward to greater efficiencies in our IT 

functions with these two improvements. 


Item No 11.2 

Report Title Finance Quarterly Report – June 2013 


Author 

Title 


Department 




Reference 

Purpose 



Discussion 

Nicki Putland 

Finance Manager 

Andrew Cole, Finance General Manager 

Finance & Systems Department 

7.2.5 – General Council Reports – Finance Department 

3.1.13 Continual Improvement of “best practice” financial 

management. 

The purpose of this report is to provide Council with a quarterly 

financial snapshot as part of its reporting requirements under 

the Financial Departments new internal control process. 

This report highlights Council’s financial position from the 

perspective of Rates Collection, Held Assets and the Level of 

Doubtful Debts. 

That the report “Finance Quarterly Report – June 2013” be 

received for information. 

This report is being prepared under Strategic Objective 3.1.13, to provide continual 

improvement in “best practice” financial management and reporting. 

The following aspects of Council’s financial performance are presented with the specific goal 

of informing Council of a quarterly financial snapshot as part of its reporting requirements 

under the Financial Departments internal process control process. 

a) Rates Report 

The following table highlights the rate revenue received for the 2012/13 financial year, as at 

the 30 th of June 2013, as well as at the same time for the previous 2 years. 

RATES REPORT - COLLECTION OF RATE REVENUE AS AT 30/06/2013 

2010/11 2011/12 2012/13 

Previous Years Arrears (as at 30th June) $ 748,363 $ 757,413 $ 488,345 

Rates Levied $ 7,245,153 $7,779,473 $ 7,992,257 

Less: Rebates Granted $ 43,522 $ 47,557 $ 58,947 

Rate Capping - 20% 

Rebate 

$ 131,052 $ 89,134 $ 61,748 

Pensioner 

Concessions granted 

$ 108,725 $ 119,053 $ 115,190 

Amounts Received $ 7,236,813 $7,599,074 $ 7,844,278 

Total General Rates Remaining $ 756,703 $ 937,812 $ 636,324 

Less: Postponed Rates** $ - $ - $ - 

Add: Rates in credit $ 67,025 $ 57,975 $ 60,865 

Total Rates Remaining $ 823,728 $ 995,787 $ 697,188 

Instalments Not Yet Due $ - $ - $ - 

Rates Outstanding $ 823,728 $ 995,787 $ 697,188 

Rates Outstanding as a % of Arrears & Rates 

10.30% 11.66% 8.22% 

Levied 

**Postponed Rates - Council policy allows certain eligible ratepayers to apply for a postponement of their rates. As 

permission has been granted for postponed of payment of these rates, they are excluded from the Rates Outstanding 

balance. 


) Funds Report 

The following report describes Council’s current Cash position and the current balance of 

Fixed Term Loans. 

FUNDS REPORT AS AT JUNE 2013. 

June 2011 June 2012 June 2013 

Cash Position $ 86,376 $ 132,282 $ 355,592 

Investment Account Balance $ 142,831 $ 219,765 $ 526,640 

Loan Balance Outstanding $ 7,168,840 $ 7,998,575 $ 9,386,012 

The cash position represents the operational cash position as at the end of last quarter. 

This balance is actively being managed to ensure that Council is able to meet its financial 

commitments. 

C) Significant Doubtful Debts 

This report highlights to Council any significant Doubtful Debt provisions currently held by 

Council. The status of these amounts is under regular review and any change in status will 

be referred to Council. 

Account 

Amount 

No Current Provisions $0 Balance as at 2011/12 




This report provides a regular financial picture for Council and satisfies Council’s Internal 

Control policies. 





The regular reporting of Council’s financial position provides Council with the information to 

monitor its financial performance. 



Issues with the financial information presented above, such as rates arrears and the level of 

doubtful debts, are dealt with according to current financial procedures. 








Item No 11.3 

Report Title 


Author 

Title 


Department 

Attachments 


Outstanding Rates – Ministerial Land 

Ashley Richardson 

Rates & Debtors Officer 

Andrew Cole, Finance General Manager 

Finance Department 

Nil 



Reference 

Purpose 


3.1.13 Continual improvement of ‘best practice’ financial 

management 

To provide Council with information to support the 

recommendation to write-off specified rates & charges levied 

against Ministerial land. 

Rates & Charges have been levied against Lot 151 South Coast 

Road, Karatta on 2 separate property assessments A25121 & 

A25167 since 2011/12. Lot 151 is owned by the Minister, with 

assessment A25167 being a residence and liable to pay rates & 

charges, while assessment A25121 is the surrounding vacant 

land and not liable to pay rates & charges. 

Recommendation That Council write-off the outstanding amount of $3,755.50 

against assessment A25121, being rates and service charges 

raised in 2011/12 & 2012/13. 

Discussion 

Upon further review between Council and DEWNR of land owned by the Minister, it has 

been identified property assessment A25121 has been rated incorrectly for 2011/12 & 

2012/13. Previously at the August 2012 Council Meeting, Council authorised the write-off of 

$436,293.01 in outstanding rates & service charges on Ministerial Properties. It has been 

identified A25121 should be included in the list of non-rateable properties for 2011/12 and, 

2012/13. 

Lot 151 South Coast Road, Karatta is split into 2 part allotments and being rated on 2 

separate rate notices, with assessment A25167 being a residence and assessment A25121 

being the surrounding vacant land. Both assessments were rated in 2011/12 & 2012/13, 

due to both being assigned a rural road number and both having a difference of at least 

$100,000 between the site and capital values. 

The property details of the assessments in question are:- 

A25121 – Lots 150 & 152, part Lot 151, Section 10 & 37 South Coast Road, Karatta 

A25167 – part Lot 151 South Coast Road, Karatta 

Following a query from DEWNR regarding the rates levied against assessments A25121 & 

A25167 and clarification received from the State Valuation Office, a review by Council staff 

has identified assessment A25167 will be liable to pay rates & charges. However, in 

accordance with the Local Government Act 1999, assessment A25121 will not be liable to 

pay rates & charges and the rates levied against this assessment for 2011/12 ($1,821.90), 

and 2012/13 ($1,933.60), totalling $3,755.50, should therefore be written off. 





The review of Ministerial properties and the amount of arrears attached to them form part of 

Council’s Internal Control mechanism. 





It has previously been seen that the best avenue for resolving the issue of financial liability is 

through a cooperative approach between both Council and DEWNR. 



The review of Ministerial properties and the agreed position with DEWNR enables the 

financial liabilities relating to these properties to be paid appropriately and in a timely 

manner. 



The review highlights the commitment of the Department of Environment, Water and Natural 

Resources to work cooperatively with Council and to pay its appropriate financial liabilities to 

the Kangaroo Island Council. 



None identified. 


12.0 HR / RISK / OHS WORK AREA REPORT 

Item No 12.1 

Report Title 


Author 

Title 


Department 

Attachments 


Human Resources and OH&S Status Report 

Ted Botham 

Human Resources & Risk Manager 


Human Resources 

None 



Reference 

Purpose 



Discussion 

Section 5. Human Resources and OH&S (Status Report) 

Goal: To communicate and deliver services to the community 

that will support sustainable and continual improvement. 

To provide a status report on Human Resources and WH&S. 

This report provides a status against Section 5 of the Kangaroo 

Island Council Strategic Plan 2010-2014, in particular the 

activities in Human Resources and WH&S. 

That the Human Resources and WH&S status report be 

received. 

The following matters were addressed by Human Resources since the June Council 

meeting. 

Governance 

1. Attendance at meetings i.e. staff meetings, meetings to address staff matters, etc. 

Human Resource Management 

1. Appointment 

1.1. After an extensive recruitment process, we are please to announce Maria Morgan 

will commence with Council on 1 August 2013 as our new Assets Services 

Administration Coordinator. 

1.2. We would like to announce Matthew Johnston as the new Maintenance Operator. 

Matthew commenced with us during the last week in June. 

1.3. We welcome Emily Larcombe to the Council as the new Grants Officer and CPN 

Officer (replacing Anne Ellson who is on maternity leave) 

1.4. We are pleased to announce Phillipa Berden as the new PA to the CEO. Phillipa 

has accepted the 12 month assignment replacing Jennifer Trethewey who has taken 

12 months leave of absence. 

2. Policies/Procedures 

2.1. The following internal Procedures will be sent to out to consultation during June; 

 

 

 

 

Staff Grievance Procedure 

Hazard Management Policy 

Leave Without Pay procedure 

Payment in Lieu of LSL Procedure 


Training and Development 

A. Council has adopted the “Catapult” on-line learning system. Administrators will be 

trained on 9 July 2013 with the first trainees expected to commence shortly afterward. 

B. The new training program “Team Leaders of Tomorrow” for identified Asset Services 

Team Members commences on Tuesday 9 July 2013 and end during October 2013. This 

program has been the initiative of Mike Culley and been developed in consultation with 

representatives of our workforce and the Adelaide University. A total of seven Council 

employees will be attending the program. 

Workplace Health and Safety (WHS) 

1. The Safety Coordinators has commenced addressing actions resultant of the LGA WHS 

Audit. 

2. The final WHS policy has been drafted and will be submitted to the WHS Committee 

meeting on Friday 5 July 2013. The top tier of the “One System” is now complete and 

work will now commence on the next tier, being Procedures. 

Risk Management 

1. The draft BCP has been submitted to the SMT for review & comment. 

2. Work is progressing on the Kangaroo Island Emergency Management Plan. 

3. The LGAMLS Risk Review Audit has been completed and submitted within the June 

17 th deadline. 




Attendance at meetings and the provision of training relates to consistent management. 





Compliance with Industrial Relations legislation re Enterprise Bargaining Agreement. 

Compliance with Occupational Health, Safety and Welfare legislation. 

Compliance with Rehabilitation and Workers’ Compensation legislation 

Compliance with Council’s HR policies and procedures. 



The costs associated with training i.e. training fees, accommodation, travel and transfer 

fees. 

Efficiencies created from the training received will assist in decreased long term costs. 








13.0 COMMUNICATIONS, ENGAGEMENT AND MARKETING GENERAL 

MANAGER’S REPORT 

Item No 13.1 

Report Title 


Author 

Title 


Department 

Attachments 

File Ref – Records 

Communications, Engagement & Marketing Status Report 

Maree Crowley 

CEM Senior Officer 

Darren Keenan 

Communications, Engagement and Marketing General Manager 

Nil 

Nil 



Reference 

Purpose 



Discussion 

Goal: To communicate and deliver services to the community 

that will support sustainable and continual improvement. 

To inform Elected Members activities of CEM Department. 

Provided is a summary of activities of CEM Department during 

June 2013. 

That this report be received for information. 

Communications, Engagement and Marketing Department contains the following functions: 

Customer Service, Library, Records, Grants, CPN and Community Engagement. 

Community 

1. Darren Keenan attended the Boating Facilities meeting on 13 June 2013. 

2. Darren Keenan attended the Town Centres meeting on 13 June 2013. 

3. Darren Keenan attended the Community Services Forum on 19 June 2013 and 

provided an update on the Community Passenger Network; 

4. Darren Keenan met with the ATO on 24 June 2013 to discuss the Community Tax 

Help free service for the Community. 

5. Darren Keenan attended the KIAAG (Kangaroo Island Arts Advisory Group) for their 

fortnightly meeting regarding preparation of arts policy and strategic planning. 

Health Advisory Committee (HAC) 

6. Darren Keenan attended a HAC Meeting on 4 June 2013. 

TOMM and CPM 

7. Darren Keenan attended TOMM workshop on 24 May 2013 to discuss Adaptive 

Management and future Hosting/Funding arrangements. 

Public Consultation 

8. One matter out for public consultation; 

a. Youth Engagement Model closes 26 July 2013. 


Grants 

9. Emily Larcombe has been appointed Grants Officer and commenced work 17 June 

2013, her position is one day per week. 

10. A free grant writing workshop was organised for the Community on 24 June 2013. 

The facilitator also offered one-on-one mentoring sessions for interested parties. 

The workshop was attended by 27 people with a mix of sporting groups, progress 

associations and private interests. Five groups stayed for the one-on-one 

mentoring sessions. 

Community Passenger Network (CPN) 

11. Anne Ellson, Council’s CPN Officer has taken 12 months maternity leave and Emily 

Larcombe has been appointed CPN Officer and commenced work 17 June 2013, 

her position is for two days per week. 

12. For May 2013 the CPN Network: 

a. 2 group bookings and 1 individual booking (social); 

b. Monthly medical report submitted. 

Customer Service 

13. For June 2013 Customer Service: 

a. Processed 913 receipts; 

b. Processed 394 items of outgoing mail; 

c. Processed 61 external customer requests via email; and 

d. Lodged 81 notifications for Council. 

Library 

14. The Library held an open day on 10 June 2013. The open day was well attended 

by the Community and was an opportunity for the Library to show the Community 

(library members and non-members) services that are available to them. 

15. For June 2013 the Library: 

a. Processed (issued) 2673 items; including 153 renewals 

b. Processed 2461 returned items; 

c. Processed 266 computer bookings; (208 members/58 non members); 

d. Processed 14 new membership applications, a total of 3120 members; 

e. 45 members have registered to use Overdrive, the free e-book program 

available for members (12 new members for the month of June); and 

f. Held four story time session in the Library attended by 58 children; 

g. 107 users used wireless for month of June. 

Records 

16. For June the Records Department: 

a. Processed 306 customer email and fax enquiries; 

b. Processed 631 incoming mail/records; and 

c. Processed 60 over the counter documents. 

Cemeteries 

17. The CEM Department is compiling all burials/memorials/columbarium and lease 

information from the burial/lease books to add to the Cemetery Module. 

Youth 

18. From 11-14 June 2013, over 150 KICE students aged from twelve to eighteen 

participated in Red Cross Youth Health and Wellbeing Program, held at the 

Kingscote Town Hall. In collaboration with KICE, the Youth Advisory Committee 

provided the ‘Talk Out Loud Mental Health Awareness Course’ with Year 8 and 9 

students and ‘Save-A-Mate Alcohol and Other Drugs Emergency Course’ for the 

senior years students. 

19. Nominations for the Young Achiever Award, closing 5 July 2013, are currently open. 


General Overview: 

20. The new Council Website went live 1 July 2013 (see separate report). Work with 

Council departments continues; redrafting of content as the website will be released 

in two stages; 

21. Due to the heavy rains for the month of June, notifications from customers were 

exceptionally high this month. A high number of notifications referred to dangerous 

water over the roads. 

22. Customer Service was busy for the month of June due to the last quarter of rate 

payments being received. 

23. The CEM Department is currently in the processing of reviewing and updating all 

Council forms, providing a consistency in ease-of-use, aligning corporate image 

and functionality for all users. 

24. Council has worked with the KI Art Feast Committee on two projects in preparation 

for Art Feast 2013, those being an art display at Kingscote Airport and a Youth Art 

Project that will be completed in each of the townships where a KICE campus 

resides. 


Item No 13.2 


Report Title 

Author 

Title 


Department 

Attachments 


Kangaroo Island Feastival 

Darren Keenan 



Communications, Engagement and Marketing 

Kangaroo Island Feastival Application for Sponsorship 

Nil. 



Reference 

Purpose 

Nil 

To seek direction from Council. 

Executive Summary Nick Hannaford Consulting, Feastival Director is seeking $10,000 

cash from Kangaroo Island Council as sponsorship for the 2014 

Kangaroo Island Feastival, to support its 5 goals, as detailed in the 

attached report. 


That Council resolves to advise Mr Hannaford: 

1. That Council supports the event and recognises the benefits 

that the event brings to Kangaroo Island. 

2. That whilst supportive of his event, due to limited financial 

resources, Council is unable to assist with his request for 

sponsorship. 

3. Whilst this event is unable to be considered for sponsorship by 

Council, the community events relating to the event mentioned 

in the Sponsorship document may well be suitable candidates 

for sponsorship. 

Discussion 

The organising company of Kangaroo Island Feastival, Nick Hannaford Consulting, has 

approached Kangaroo Island Council seeking support for the 2014 event to the value of 

$10,000 cash. 

A comprehensive marketing package is attached to this report that contains all the relevant 

information regarding the event and the statistical breakdown. Please be alerted to page 21 

when a list of 5 goals is detailed, for which the $10,000 cash is sought to assist in achieving. 

Council have previously been approached by organisers and 14 December 2011 Council 

resolved: 

Report Title Kangaroo Island Seafood Festival 

Moved Cr Davis Seconded Cr Denholm 

That Council provide in-principle support for the Kangaroo Island Seafood Festival and 

that Council advise Mr Hannaford that due to limited financial resources Council is 

unable to assist in managing/coordinating/sponsoring the event. 

CARRIED. 


This event is ineligible to receive sponsorship from the Council Sponsorship program for two 

reasons: 

1. Commercial entities and events are unable to receive sponsorship; 

2. Sponsorship program does not provide cash to recipients, only in-kind services and 

materials. 

Council has not provided for such requests in the 2013-14 Annual Business Plan, so if positive 

consideration is resolved, Council would need to provide direction regarding funding of this 

request. 




Sponsorship policy excludes this request, as detailed in report. 





Failure to adhere to Sponsorship procedures at this time puts Council at risk of receiving many 

requests for financial sponsorship for which it is financially unable to provide for. 



No funds have been budgeted in 2013/14 for such activities. 



All major events bring social outcomes to Kangaroo Island and where possible these events 

must be supported so that the benefits continue to be realised. As part of the Sponsorship 

Program there is the opportunity for community groups to work with the Kangaroo Island 

Feastival organisers, and still receive sponsorship from Council. We know that community 

groups add significant value to Council contributions and that the benefits of these contributions 

are returned directly to the community, often doubled or tripled. 



Nil from this report. 


Item No 13.3 


Report Title 

Author 

Title 


Department 

Attachments 


Kangaroo Island Youth Council 

Darren Keenan 




Kangaroo Island Youth Council – Terms of Reference 

Nil. 



Reference 

Purpose 


5.4 To encourage and support youth services 

To seek decision of Council. 

This report seeks to establish the Section 41 committee of 

Kangaroo Island Youth Council. Subsequent to establishment of 

the committee a set of Terms of Reference are provided for 

adoption. 

Recommendation 1. That Council resolves to establish a Section 41 committee, 

Kangaroo Island Youth Council. 

2. That Council adopts the Terms of Reference for the Section 41 

committee, Kangaroo Island Youth Council. 

Discussion 

On 12 June 2013 Council resolved; 

Item No 13.5 

Report Title Youth Engagement 

Moved Cr Connell 

Seconded Cr Davis 

1. That Council resolves to support the youth engagement model proposed in this report. 

2. That Council resolves to consult with key agencies (as identified in this report), in line 

with Public Consultation Policy, seeking both their feedback and encourage support and 

participation for the model. 

CARRIED. 

Since this meeting the Youth Engagement model has been informally discussed with many of 

the agencies that have been identified as having an interest in the proposed model. Feedback 

has been very positive from all parties to date. 

The model has now been formally released for public consultation and will undergo a 21 day 

consultation period as per Council’s Public Consultation Policy. 

This report seeks to establish the Section 41 committee, Kangaroo Island Youth Council, as per 

Local Government Act 1999, and request adoption of a set of Terms of Reference for that 

committee. 

This committee will be recognised as the official Youth Advisory Committee of Kangaroo Island 

Council. 


The establishment of the committee and Terms of Reference are put before Council for 

establishment and adoption at this point such that arrangements can be made to inform the 

youth of Kangaroo Island of this opportunity; whether they be at school or within the general 

community. Once the youth have been identified Council will also need to provide a level of 

training to the participants such that this committee can operate effectively. Another reason for 

the setting of the Terms of Reference is so that Council can begin the application process for 

funding for Youth Advisory Committee for 2013-14. 

The process moving forward will be: 

Return of Youth Engagement model public consultation results to Council – August 

2013 

Youth engaged and informed about the proposed model and seeking of nominations 

from those youth who with to participate. 

Training of youth in meeting process et 

If, as expected, model is as proposed, then anticipate a September / October 2013 

starting time. 




Local Government Act 1999 provide basis for establishment of section 41 committees. Terms 

of Reference are then adopted for such committees to provide framework. 





The risk by not acting now will mean a delayed start to youth activities via this model on 

Kangaroo Island. 



Costs have been budgeted for in 2013/14. 



Youth are the future of Kangaroo Island, and society. Providing a framework by which they can 

interact with decision makers, in this case Council, provides them with the opportunity to 

engage in the decisions that play significant part in their future. 





Item No 13.4 

Report Title 

Sponsorship 


Author 

Title 


Department 

Attachments 

File Ref – Records 

Maree Crowley 

CEM Senior Officer 

Darren Keenan, Communications, Engagement and Marketing 

General Manager 


Nil 

Nil 


Strategic Plan Reference 

Purpose 



Discussion 

5.1 That we are able to support, fund, resource and 

appreciate our many valued Community Volunteers; 

5.1.2 Investigate alternative and further funding for 

Community Partnerships. 

To provide Council with an overview of the Sponsorship 

process for FY12/13. 

Council sponsorships provide the opportunity for the 

Community to apply to have Council fees lowered or removed 

in return for the equivalent value in recognition for Council. 

That this report be received for information 

From 1 July 2012 through to 30 June 2013, Council provided $11,552 for the Community by 

way of sponsorship funding. The sponsorship process was put in place as Council had 

determined to no longer waive fees. Sponsorships provide an avenue whereby Community 

Groups could apply to have Council fees reduced in return for the equivalent value in 

recognition for Council. 

KIC Sponsorship - Community Group 

Community 

Organisations 

8% 

Education/Employ 

ment Services 

4% 

Church Groups 

1% 

Government 

4% 

Artist Community 

30% 

Health 

7% 

Service Clubs 

2% 

Sporting 

Associations 

28% 

Progress 

Associations 

16% 


Supply Quarry Dust 

2% 

KIC Sponsorship - Council Service 

Installation Costs 

8% 

Water Usage 

1% 

Road Closure 

14% 

Facility Hire - Inside 

40% 

Development 

Application Fee 

29% 

Facility Hire - 

Outside 

6% 

In this period, Council received 33 sponsorships applications, of which 31 were successful, 

one rejected as received too late for processing and one did not meet the eligibility criteria. 

Table 1 shows the breakdown of funding applied to the different types of Community Groups 

and the number of applications received. 

Table 1 

Community Group Applications Amount ($) (%) 

Artist Community 4 $ 3,465 30% 

Sporting Associations 9 $ 3,261 28% 

Progress Associations 4 $ 1,787 16% 

Community Organisations 6 $ 976 8% 

Health Organisations 2 $ 750 7% 

Education/Employment Services 2 $ 504 4% 

Government 1 $ 450 4% 

Service Clubs 1 $ 269 2% 

Church Groups 2 $ 90 1% 

Total Sponsorship Approved 31 $ 11,552 100% 

Of the 31 applications received by Community Groups, the most sought after service was the 

hire of indoor Council facilities which received 46% of the sponsorship funds. This was 

followed by Development Application fees at 29% and Road Closures of 14%. Table 2 

shows the breakdown of service requested and the number of applications received for each. 

Table 2 

Service Requested Applications Amount ($) (%) 

Facility Hire - Inside 13 $ 4,610 40% 

Development Application Fee 10 $ 3,410 29% 

Road Closure 2 $ 1,579 14% 

Installation Costs 1 $ 900 8% 

Facility Hire - Outside 3 $ 750 6% 

Supply Quarry Dust 1 $ 238 2% 

Water Usage 1 $ 65 1% 

Total Sponsorship Approved 31 $ 11,552 100% 


Of the 31 applications received, 28 applications received the full sponsorship funding applied 

for while the remaining three received 25% of funding requested due to the service being 

deemed as part of their core business. Council also received a further income of $6,384.50 

from 6 applications due to a shortfall between the fees requested and the sponsorship 

recognition provided to Council. On all occasions the CEM Department worked with 

Community Groups with their applications to ensure a mutually beneficial arrangement was 

put in place. 

It is proposed a draft Sponsorship Policy will be put forward in August 2013 to provide clear 

terms and conditions around the Council sponsorship process. 

Please see below examples of visibility of Council’s sponsorship program. 

Figure 1: Artists Collective KI (Easter 2013) 

Figure 2: Artists Collective KI (Easter 2013) 

Figure 3: KI Children Services 

— 


Figure 4: Kangaroo Island Kindergym 

Figure 5: Kangaroo Island Kindergym 


Figure 6: FWS Youth Services (December 2012) Figure 7: APRA Independence Trail (May 2013) 

Figure 8: American River Progress 

Association (May 2013) 

Figure 9: American River Progress Association (May 

2013) 




This matter requires consistent management around the designed procedure to ensure that 

Council can demonstrate equitable assessment of applications. Formal policy pending. 





There is a risk that Council will receive a large amount of requests for sponsorship. 

Constraints have been put in place to ensure that Council are not underwriting any core 


usiness activities. 



Council now have a formal register in place of how many dollars of value the Council is 

providing to the Community. This program in some cases (for example, funding grants) 

allows the Community to also economically benefit. 



This process provides for fair and equitable outcomes consistently across the Community, 

giving all groups the opportunity to benefit from this program. 





Item No 13.5 


Report Title 

Author 

Title 


Department 

Attachments 


Website 

Darren Keenan 




Nil. 

Nil. 



Reference 

Purpose 



Discussion 

5.8 To improve and enhance the availability of public information. 

5.8.1 Continue website improvement and educate ratepayers on 

the availability of information. 

To inform Council Members. 

Kangaroo Island Council has updated our website. We are at the 

early stages of a new, interactive and informative website that has 

been designed to assist Council in the delivery of information and 

engagement with the community. 

That this report is received for information. 

1 July 2013 the new Kangaroo Island Council website went live for the community. The website 

upgrade is at Stage One, which is essentially providing the basic information that is required 

from Council to the community. 

The website upgrade is a significant process that will continue for approximately another 4-6 

months. 

The upgrade, apart from visual enhancement to the site, includes significant features, some yet 

to be activated, that have been programmed into the back end of the site. Some of the features 

coming for the website include: 

More options for online transactions 

Ability to report notifications to Council directly via website (therefore also on mobile 

devices) 

Interaction with community via enhanced engagement processes, which can be used 

for normal public consultation processes, but also with strategic planning. 

Social Media (Facebook, Twitter and YouTube) 

More interactivity via completion of forms and processes for Council, thus providing 24/7 

level of service 

As and when significant components of the website are activated Council will be further 

informed. 




The website will provide the ability for Council to meet some legislative obligations in relation to 

the making available some types of information. 






As more levels of interaction are enabled, e.g. social media, risk levels change, these will be 

assessed and managed as and when this occurs. 



Funds have been budgeted in 2013/14 Annual Business Plan. 



Council is able to react responsively to the needs of the community via the website, whether via 

the supply of information, providing services that can be interacted with 24/7 or simply by 

providing a source of information. The social outcome is a more positive experience of 

interaction for the community member with Council. 





Item No 13.6 

Report Title 


Author 

Title 


Department 

Attachments 

File Ref - Records 7.4.49 

Hours to compile 10 


Reference 

Purpose 



Discussion 

Community Capital Infrastructure Grant Program – KI 

Players 

Darren Keenan 




CCIGP Application – KI Players 

5.1 That we are able to support, fund, resource and appreciate 

our many valued Community Volunteers. 

5.2 To educate and assist in sourcing funding opportunities for 

community groups. 

5.2.1 To assist community groups in identifying possible 

projects and opportunities for funding. 

5.2.2 To encourage the Progress Associations and community 

groups to engage Council’s assistance in sourcing funding 

opportunities. 


KI Players have submitted an application for the Community 

Capital Infrastructure Grants Program (CCIGP) for their project 

of “Kingscote Community Hall – Curtain Replacement”. The 

application has been administratively reviewed and is now put 

forward for Council’s consideration. 

That Council resolves to approve the CCIGP application for KI 

Players for the project “Kingscote Community Hall – Curtain 

Replacement” to the sum of $4,850.86. 

OR 

That Council resolves to decline the CCIGP application for KI 

Players for the project “Kingscote Community Hall – Curtain 

Replacement”. 

OR 

That Council provides alternative direction. 

KI Players has submitted an application for Council’s Community Capital Infrastructure 

Grants Program 2012/13. 

A full copy of the application has been supplied with this report for Council’s consideration. 


Reviews have been completed by the Review Committee and by the SMT members. A 

summary of the comments for further consideration included: 

 

 

 

 

 

 

 

 

Minority group who provide entertainment to whole of community, plus opportunity for 

young people with ambitions to get experience 

Ongoing cleaning of curtain not covered (but minor repairs and inspection is) 

Good project for players and value adds in safety/amenity terms for users. 

Community benefit well argued in application 

No allowance in annual cost for accidental damages – presume insurance 

Town Hall curtains are currently in decline and the benefit of new curtains would 

have a huge impact on the use of the Town Hall. 

Although only arts/culture groups identified, having new curtains will add to the 

professionalism of the space for exhibits. 

This is a value-for-money project due to the considerable shelf-life of the product 

It was also noted that this application met the criteria of Governance, Community Benefit 

and Approvals and Consent. 

Council Administration has concluded that subject to consideration of the above comments 

that this project has met the criteria to be considered for funding from the grant program. 




In the case of this grant process Council need to ensure that the formal grant process is 

followed. 





This application reduces a risk of Council by replacing a curtain that would not meet current 

fire regulations with one that does. By receipt of landholder consent Administration has 

considered operational risks. 



Minimal outside of grant program for Council both initially and ongoing, as detailed by the 

applicant. Council and the community of Kangaroo Island both benefit by the application of 

the KI Players. 



Council has already recognised positive social outcomes by approving the grants program. 

Specific social outcomes applicable to this application are identified by the applicant. 



Specific environmental considerations applicable to this application are as identified by the 

applicant. 


Item No 13.7 

Report Title Community Capital Infrastructure Grant Program – 

Parndana Progress Association 


Author 

Title 


Department 

Attachments 




Reference 

Purpose 



Discussion 

Darren Keenan 




CCIGP Application – Parndana Progress Association 











Parndana Progress Association have submitted an application 

for the Community Capital Infrastructure Grants Program 

(CCIGP) for their project of “Power Upgrade”. The application 

has been administratively reviewed and is now put forward for 

Council’s consideration. 

That Council resolves to approve the CCIGP application for 

Parndana Progress Association for the project “Power Upgrade” 

for the sum of $4,725.00. 

OR 

That Council resolves to decline the CCIGP application for 

Parndana Progress Association for the project “Power 

Upgrade”. 

OR 


Parndana Progress Association has submitted an application for Council’s Community 

Capital Infrastructure Grants Program 2012/13. 




 

 

 

 

Proposed works are consistent with a multi-use community facility 

Any likely KIC expenses are attended to by the lease 

Wide cross section of community (including agencies) will benefit 

Good community project – will allow more use of area without significant cost to 

either association or Council. 










followed. 





Works completed by licensed tradesperson to standard will minimise any risks. By receipt of 

landholder consent Administration has considered operational risks. 



Minimal outside of grant program for Council both initially and ongoing, as detail by the 










applicant. 


Item No 13.8 


Parndana Soldier Settlement Museum 


Author 

Title 


Department 

Attachments 




Reference 

Purpose 



Discussion 

Darren Keenan 




CCIGP Application – Parndana Soldier Settlement Museum 











Parndana Soldier Settlement Museum has submitted an 

application for the Community Capital Infrastructure Grants 

Program (CCIGP) for their project of “Museum Upgrade – Stage 

4”. The application has been administratively reviewed and is 

now put forward for Council’s consideration. 


Parndana Soldier Settlement Museum for the project “Museum 

Upgrade – Stage 4” to the sum of $19,302.00. 

OR 


Parndana Soldier Settlement Museum for the project “Museum 

Upgrade – Stage 4”. 

OR 


Parndana Soldier Settlement Museum (PSSM) has submitted an application for Council’s 

Community Capital Infrastructure Grants Program 2012/13. 





 

 

 

 

 

 

Demonstrated governance support on multiple levels 

Community benefit is a very well developed argument 

Applicant has demonstrated that expense may otherwise be Council’s via clause in 

current lease; they are working toward mutual outcome. 

Annual maintenance cost not calculated correctly over life of project, should be 

$6,000. 

Income from use of solar exceeds maintenance costs. 

Using environment to provide for organisation; solar and water 









followed. 





The proposed works rejuvenate public areas that are currently in need of repairs. By 

completion of works to current standards will reduce risks to Council and community. 




applicant. 








applicant. 


Item No 13.9 


Parndana Sports Club 


Author 

Title 


Department 

Attachments 




Reference 

Purpose 



Discussion 

Darren Keenan 




CCIGP Application – Parndana Sports Club 











Parndana Sports Club has submitted an application for the 

Community Capital Infrastructure Grants Program (CCIGP) for 

their project of “Solar Power Upgrade”. The application has 

been administratively reviewed and is now put forward for 

Council consideration. 


Parndana Progress Association for the project “Solar Power 

System” for the sum of $22,000.00. 

OR 


Parndana Sports Club for the project “Solar Power System”. 

OR 


Parndana Sports Club has submitted an application for Council’s Community Capital 

Infrastructure Grants Program 2012/13. 




 

 

 

 

 

 

Project is completely inline with improvements that club has identified. 

Community benefit well supported, including letters from 6 co-located organisations 

Applicant has approvals in-place already 

Ongoing maintenance, however minimal, has been identified 

Revenue stream enables funds currently spent on electricity to be redirected to other 

projects of the club providing enhanced facilities 

Solar reduces carbon footprint for club 


This project is a pure enabler for the club that has an increasing long-term benefit (as 

price of electricity rises) 









followed. 





Works completed by licensed tradesperson to standard will minimise any risks. By receipt of 

landholder consent Administration has considered operational risks. 













applicant. 


Item No 13.10 

Report Title 


Author 

Title 


Department 

Attachments 




Reference 

Purpose 



Discussion 

Community Capital Infrastructure Grant Program – Western 

Districts Memorial Community and Sports Centre 

Darren Keenan 




CCIGP Application – Western Districts Memorial Community and 

Sports Centre 





5.2.1 To assist community groups in identifying possible projects 

and opportunities for funding. 





Western Districts Memorial Community and Sports Centre has 

submitted an application for the Community Capital Infrastructure 

Grants Program (CCIGP) for their project of “Transformer and 

Lighting Upgrade”. The application has been administratively 

reviewed and is now put forward for Council’s consideration. 


Western Districts Memorial Community and Sports Centre for the 

project “Transformer and Lighting Upgrade” for the sum of 

$52,635.75, subject to completion of development application 

process and receipt of development approval. 

OR 


Western Districts Memorial Community and Sports Centre for the 

project “Transformer and Lighting Upgrade”. 

OR 


Western Districts Memorial Community and Sports Centre (WDMCSC) have submitted an 

application for Council’s Community Capital Infrastructure Grants Program 2012/13. 




 

 

Application does not demonstrate linkage to strategic or business plan of WDMCSC 

The application appears predominately based on sporting facility infrastructure but 

clearly has more diversity than this alone (i.e. now CFS appliances are stored onsite). 


Development approval required, and has not been sought at time of application 

submission. 

Existing land use, little tangible affect on natural amenity or influence to native 

environments or natural systems 

Question of contingency money – if weather is wet and project delayed. Project costs 

include food and accommodation – if project begun and work is pushed out past the 8 

days – will extra costs for food and accommodation be picked up by Western 

Districts Cost for food and accommodation currently 8% of applicant’s contribution. 

Western Districts advise they will contribute towards the total costs for maintenance 

costs per annum – approx. $14,000 per year. They plan to pay for these costs 

through fundraising/meal nights/volunteers etc. Have they provided an indicative cost 

of how much they have raised in fundraising previously. 

Demonstrated revenue stream could exist but have not quantified {similar comment to 

above} 

Visual amenity would be improved due to removal of “windmill towers” and installation 

of drop down poles. 

It was also noted that this application met the criteria of Governance, Community Benefit and 

Consent. Outstanding is Development Approval. The applicant considered that as they were 

replacing existing structures that they would not need to go through this process. They have 

commenced the process of filing an application for development approval. 

Advice from Development Services indicates that development approval would be most likely, 

subject to completion of process. 


that this project has met the criteria to be considered for funding from the grant program, 

subject to receipt of development approval. 





followed. Development approval process needs to be completed. 





The proposed works rejuvenate public areas that are currently in need of repairs. By 

completion of works to current standards will reduce risks to Council and community. 




applicant. 








applicant. 


14.0 DEVELOPMENT SERVICES REPORT 

Item No 14.1 

Report Title 


Author 

Title 


Department 

Attachments 



Reference 

Purpose 


Development Services Status Report 

David Altmann/Madeleine Dobbin 

Development Services Advisor/ Development Services Officer 

Chief Executive Officer/Manager Development Services 

Development Services 

DPTI draft Project Plan, tilted, Kangaroo Island Growth 

Management Plan, 2013 – Attachment A 

Refer discussion section below. 

To provide Council with a briefing of key matters affecting the 

Development Services department. 

Key statutory functions (including Planning Policy, Development 

Assessment and Compliance) are being undertaken in 

accordance with the Development Act – also assisting on a 

range of projects. 

Recommendation 1. That the Development Services Department status report 

be noted and received. 

2. That Council advises the Minister for Planning that it 

supports the initiation of the proposed Ministerial 

Development Plan Amendment process, as identified in 

Item 3 and Attachment A, subject to Council being 

engaged through the process and on any policy 

alterations. 

Discussion 

Planning Policy (Strategic Plan – Item 2.1) 

1. Rural Living Development Plan Amendment (DPA) 

Public exhibition & consultation commenced on 14 June and will carry on for the 

prescribed 2 month period until closure on 9 August 2013. 

Public hearing for any representations made through the public consultation process 

is scheduled for 2 September 2013. 

2. Emu Bay Structure Plan and Development Plan Amendment 

As reported to the Section 101A committee and various Council meetings a Structure 

Plan has been commissioned for Emu Bay – it is anticipated that the spatial land use 

findings of the Structure Plan, subject to review/consideration, should be the subject 

of a subsequent Development Plan Amendment that relates to the whole township 

and not just rural living outcomes. 

KIFA has confirmed funding for this project. 


The purpose and role of a Structure Plan is to provide an overarching planning 

framework for the management of future growth, changes within the spatial context 

and infrastructure requirement of a particular area. 

Due to tight timelines required of KIFA and the Minister the following initial 

community engagement program has been developed:- 

 

 

 

 

 

Attend one of three drop in sessions 

- Two sessions on 19 July at the Kangaroo Island Council Chambers from 

4.00pm to 7.00pm and 7.00pm to 9.00pm (Emu Bay Progress 

Association). 

- 20 July at the Kangaroo Island Council Chambers from 11.00am until 

1.00pm. 

Complete the Online Survey 

Register to be sent a project brochure, survey and factsheet 

Emu Bay Progress Association - Friday 19 July 

Adelaide drop-in session - Tuesday 16 July at the offices of URPS at Suite 

12/154, Fullarton Road, Rose Park, from 5:30pm until 7:30pm. 

All submissions and supplementary information should be forwarded to Council by 

Wednesday 24 July 2013 (the conclusion of this preliminary phase of the 

consultation process). 

This is a preliminary consultation process to hear ideas about the Emu Bay township. 

Once a ‘draft’ Structure Plan has been prepared and considered by Council, there 

will be further community consultation. 

In addition, should the Structure Plan lead to any proposed amendments to the 

Development Plan in the future, there will be consultation with the community 

through this process as well. 

3. Review of KI Region Plan 2013, Structure Plan and Ministerial DPA 

Further to recent monthly updates and the Workshop and Briefing Session with 

Council, the Department for Planning, Transport and Infrastructure (DPTI) and KIFA 

in January 2013 at the NRM Board office, the department prepared a summary of 

key issues for Council’s information and review. 

The draft ‘Key Issues’ paper was reviewed by Council at the April meeting. 

DPTI had expected to provide Council with a draft of the Planning Strategy in June, 

prior to undertaking Community Consultation. 

However DPTI, in association with KIFA, is now preparing a whole of Kangaroo 

Island Structure Plan, which has delayed the release of the progress of the review of 

the KI Region Plan. The Minister, also proposes a Ministerial Development Plan 

Amendment (DPA). 

The DPTI timeframe is:- 

 

 

 

 

July – targeted state agency meetings to discuss draft strategy, Structure 

Plan and related policy 

End July – complete draft strategy, whole of Island Structure Plan and DPA 

Early August – internal sign-off and endorsement of Council for consultation 

Early-mid August – Cabinet endorsement for consultation 


Mid/late August – documentation to KIFA Board 

September – commence consultation. 

The Ministerial DPA would seek to address gaps to deliver the land use and 

infrastructure direction set by the strategy and associated Structure Plan. Matters to 

be addressed include:- 

 

 

 

 

 

Identification of high value agriculture land and associated policy to support 

ongoing use for higher value agricultural use 

Policy and understanding of potential locations to support new marina and 

port facilities 

Policy and potential locations to support a range of tourism opportunities 

Airport expansion 

Review of growth of key townships and settlements 

DPTI has suggested that a second DPA process may be required to implement more 

detailed local policy as part of the precinct planning process for coastal settlements 

and townships where relevant. 

The DPTI has prepared a draft Project Plan, tilted, Kangaroo Island Growth 

Management Plan, 2013. Copy is attached for Member information at Attachment A. 

John Hanlon, Chief Executive of Department of Planning, plans to brief Council on 

this project in the coming weeks – date to be confirmed. 

4. Strategic Directions Report (Section 30 Review) 

Remains deferred pending the conclusion of the review of the Kangaroo Island Plan 

review. Scheduled for 2013/14 depending on the conclusion / timing of the Kangaroo 

Island Region Plan. 

Development Assessment (for information only – all decisions made under delegation (via 

Panel or Administration) as prescribed by Act (Strategic Plan – Item 2.2-2.5) 

5. Development Applications 

Substantial time is being consumed with building compliance and enforcement 

matters, which is having effect upon the flow of Assessment of Development 

Applications; however staff are taking all opportunities to continue processing 

applications and maintain workflow. Internal tracking systems have been 

implemented capable of showing outstanding applications – currently approximately 

30 applications are awaiting decision. 

Additional short-term resources have been engaged to assist in management of the 

work-flow. 

Development Services will continue to monitor this and will report to Council next 

month. We expect that improvements in process by a key Client with regards to 

compliance and building matters will allow the outstanding DA’s to be addressed 

quickly. 

6. Development Assessment Panel – 1 July 2013 cancelled with no items to be 

presented – August DAP has 2 applications currently scheduled for DAP 

consideration. 


Appeals 

7. Update on developments with outstanding appeals at the time of writing: 

Land Division Hd. Haines (1 lot into 2) is adjourned until 19 August 2013 

pending DAC Concurrence. Should DAC concur with approval of the new 

application for this development, the appeal is likely to be resolved and 

further appearances vacated. 

 

Appeal relating to illegal development within Vivonne Bay (Harriet Township) 

remains adjourned until 5 August 2013, with liberty to apply, pending 

finalising of Development Assessment processes, based on SA Dept of 

Health approval for an alternative wastewater treatment system. 

Council is advised that the applicant has lodged the formal application with 

SA Department of Health for an alternative waste control system (outside of 

Council authority to approve), for which we are awaiting the approval. 

 

Brian Johnston / Sealink passenger terminal project – remains adjourned until 

4 July 2013, when a scheduled conference may resume to track progress 

with amendment applications and consents. 

Stage 1 and 1A consents have been issued for concrete pier and pad 

footings only. The stop work order continues to operate beyond the 

completion of these items. Council has not sought to adjourn the scheduled 

conference at this time. 

Further amended designs are still required for assessment of a proposed 

Stage 2 which will detail the amended concrete beams and slabs intended to 

be used, and Stage 3 detailing the remainder of the superstructure of the 

building. 

Compliance (Strategic Plan – Item 2.9-2.10) 

8. Council’s Building Fire Safety Committee met on 31 May 2013 – Next meeting of the 

committee will occur towards the end of the year (October / November likely) TBA. 

9. Building inspections – carried out in accordance with Council Policy & Development 

Act 1993 / Regulations 2008. 

Projects and general matters (Strategic Plan – Item 2.1, 2.2 and 2.11) 

10. Visible Solar project 

12. Lot 4 Baudin Beach – DAC decision pending 

13. Western River Cove ‘Land Swap’ – boundary realignment proposal received DAC 

concurrence and is proceeding through post approval processes including the 

associated roads closing and transfer processes. 


15.0 ASSET SERVICES REPORT 

Item No 15.1 

Report Title 


Author 

Title 


Department 

Attachments 


Asset Services Department Status Report 

Chris Vakas 

Acting - Asset Services General Manager 

Andrew C Boardman - CEO 

Asset Services Department 

Nil. 

Nil. 



Reference 

Purpose 



Discussion 

Asset Services, Goal 4: To construct and maintain infrastructure 

to service the Kangaroo Island Community in an innovative and 

sustainable manner. 

Report for Information. 

Asset Services Department Status Report for the month of June 

2013. 

That the Asset Services Department Status Report be received 

for information. 

The following matters were addressed by the Asset Services Department since the June 2013 

Council meeting. 

Asset Services Overview 

1. Command and Control. ASD Leadership Team effort focussed on review of position 

descriptions and rebalancing workload. 

2. Safety: 

a. No Medically Treatable Injuries (MTI) or Lost Time Injuries (LTI) for the month of 

June. 

b. No Near Misses reported. 

c. WH&S representative working with ASD team to review and improve safety 

processes. 

3. Administration and Logistics. New depot administration coordinator recruited. Team 

leader of tomorrow training finalised and to commence 9 July. 

Asset Management 

4. Asset Program Manager arranging with the RAA Road Safety Unit for a visit in 

September to review critical issues, particularly unsealed roads. 

5. Annual asset capitalisation and disposal reporting nearing completion. 

6. Programmed maintenance work for 13/14 budget being consulted and scheduled. 

7. Unsealed roads capital works programme for 13/14 budget being scoped for quarry 

material and drainage requirements prior to finalisation of schedule. 

8. Notification prioritisation and scheduling workflow being developed in conjunction with 

CEM Department. 


9. Continuing to work with the Business Partners Project programme on the development 

of a regional approach to levels of service and data collection. 

Campgrounds 

10. Council campgrounds are in good order and were used by visitors to the Island during 

June. Inspections are being carried out on a frequent and regular basis. 

Fire Protection 

11. Fire mitigation works are ongoing in accordance with KICBFMP. 

12. Mitigation works for two NDRP grants were finalised during June, and will be fully 

acquitted in 1 st week of July. 

13. No expiations were issued for the month of June. 

14. Mitigation works are complete for Fire Prevention Works at Parndana, D’Estrees Bay 

and Penneshaw, funded under the Grants Council received up to 2012. 

Dog & Cat Management 

15. Patrols and investigations continue to be carried out in relation to dog and cat 

management issues. 

16. All areas of the Island are patrolled on a regular basis. 

17. Owners of domestic animals at large are receiving responsible pet ownership 

information and education. 

18. Dogs – Officers responded to 16 dog related issues during June. 

19. Cats – Officers responded to 11 feral cat related issues during June, with all feral cats 

destroyed. 

20. Council’s General Inspector in cooperation with LGA, promoted Community education 

regarding domestic and feral cats. Filming took place at Chapman Terrace on Council 

foreshore on Friday the 28 June 2013. A YouTube video is being made that will be 

available towards the end of August. 

21. Stock – Officers responded to 3 complaints about wandering stock on roads. 

Parking 

Signs 

22. General Inspectors have been completed the final draft of the parking register for 

Kingscote. This will be reviewed internally before being brought to Council for 

adoption. 

23. The new sign policy is being enforced by GI’s from 8 July 2013. 

Environmental Health 

24. The Environmental Health Officer has inspected 29 food businesses in Kingscote, 

American River, Penneshaw, Parndana, Vivonne Bay and Western Districts during 

June, for compliance with the Food Safety Standards. 

25. Over the Island varying degrees of compliance were observed, therefore additional reinspections 

are continuing to occur. 

26. Information material and direction has been provided by Environmental Services to the 

food premises proprietors, managers and food handlers. 

27. Repeat inspections of premises previously found not to be compliant with the Food 

Safety Standards have shown a marked improvement, regarding their standards of 

hygiene and food safety practice. 


28. Improvement Notices were issued under the Food Act 2001 to two food premises. 

Both of these premises will be re-inspected for compliance with the items specified 

within the Notices during July. 

29. There is a trend in the community for the preparation of food that is intended for sale 

being prepared in domestic premises. This may be for various reasons including 

convenience and/or cost saving advantages. However this practice contravenes the 

provisions of the Food Act 2001. In many instances Council has not been notified, 

and high risk foods are being prepared in unsuitable premises, and then transported in 

contravention of Food Safety Standards to clubs or events for consumption by paying 

customers. Environmental Services have commenced an education campaign to 

address this issue. 

30. 10 accommodation providers in Kingscote, American River, Penneshaw, Parndana, 

Vivonne Bay and Western Districts were inspected during June, for compliance with 

accommodation and shared facilities standards. All accommodation providers 

inspected are providing suitable and clean accommodation facilities that comply with 

relevant standards. 

31. 3 pools and 1 spa in Kingscote were inspected and tested for compliance with pool 

and spa standards. Issues identified were rectified during the site inspections. 

32. 3 hair dressers and personal appearance service providers were inspected for 

compliance with infection control and public health guidelines. Issues identified were 

corrected during the site inspections 

33. 1 residential rental premises in Kingscote was inspected and assessed as unfit for 

human habitation under the provisions of the SA Public Health Act 2011. 

34. The premises that related to the Expiation Notice issued during the month of May 

under the Public & Environmental Health Act 1997 has been fully resolved. 

35. There are no notifications for new food premises this month, however; 

a. Food premises and market stall operators throughout the Island continue to be 

inspected and made aware of food safety standards applicable to their operations. 

b. No warm water system assessments were carried out during this month. 

Kingscote Airport 

36. Non RPT passenger and General Aviation movements for the month of May (refer 

Table 1.0) 

37. Apron lighting issue not yet resolved, replacing solid state relay, monitoring of lamp 

outages ongoing. 

38. Wallaby culling was carried out during June, bird harassment occurred during June by 

ARO’s, some sightings of mountain ducks and White Ibis are now occurring. 

Jetty / Boat Ramps / Wharfs 

39. Council boat ramp facilities are in good order and have been used extensively by 

residents and visitors during the month with inspections being carried out on a 

frequent and regular basis. 

40. Minor repairs to pontoon at Christmas Cove. 

41. Minor repairs to Emu Bay Jetty. 

Kerbs & Paths 

42. Remedial works carried out on Rawson Street footpath in Kingscote. 

43. Minor works to improve footpath at Reeves Point reserve carried out. 


Work Health and Safety (WHS) 

Ovals 

44. Further work continuing on WHS Safe Work Instructions and Inspection forms with 

asset services staff completing on the job Take 5 risk assessments. 

45. No significant works or issues to report. 

Parks & Gardens 

46. Ongoing maintenance works on reserves carried out. 

Private Works 

47. Reinstatement works done for SA Water in Kingscote and Penneshaw. 

Project Management 

48. DPTI Renewal of Unsealed Roads Stage 2: 

a. All works complete with project entering defects liability. 

49. DPTI Renewal of Unsealed Roads Stage 3: 

a. Hickmans Road & Wedgewood Road project scoping underway. 

b. Ironstone Rubble samples collected from known sources of pit material, for 

grading & testing, and inclusion in tender documents. 

c. Vegetation clearance to be reviewed with Native Vegetation Council. “Eastern 

Ring Route” being scoped for assessment and potential project costing estimate. 

50. Kingscote Streets upgrade - Completed and in Defects Liability period for 12 months. 

51. Kingscote Town Hall Fire protection - Detection System works completed and 

commissioned by CFS. Staff trained in operation of the Control panel. Awaiting 

delivery and installation of tank, delayed due to rain; expected completion early July. 

52. Kingscote Town Hall Façade upgrade - Project will carry forward due to timing of 

ensuring Heritage requirements are met. 

53. Street Designs - Parndana, American River & Kingscote. Design phase near 

completion and project costing to follow in FY13/14. 

54. Stokes Bay Road - LGTAP have received Council’s application. Awaiting decision; 

Traffic Engineer advice sought with regard to establishment of an 80 km/h speed zone 

and likely impacts. Report to be tendered once LGTAP funding levels are known. 

Assessment being undertaken on potential cost savings from overall HDS Audit. 

55. Depot Office Accommodation - Buildings arrived and installed 3-5 June, associated 

trades have completed works, awaiting fit out. Expect to occupy 2 nd week of July. 

56. Boating Facilities: 

a. Christmas Cove Car & Trailer parking project - Resubmitted to SABFAC in April. 

Awaiting decision from the July SABFAC Meeting. 

b. American River Breakwater extension - Project has been submitted to 

Development Assessment Commission, and SABFAC (meeting in July) 

c. Bay of Shoals Tender Pontoon - Project referred to Development Services 

department from Development Assessment Commission. Referrals to EPA & 

Coastal Protection Board of DEWNR ongoing. Awaiting prudential review of 

Request for Information (RFI) document from legal adviser prior to seeking RFI 

period. 

d. Emu Bay Boatramp Upgrade - Project has been submitted to SABFAC for the July 

meeting. 


Property - Amenity use (Halls) 

57. No significant works or issues to report. 

Community Activity 

58. Kingscote: Two Graves prepared this month. 

R&M - Kingscote Depot 

59. Yard clean-up underway, in preparation for changes to depot office accommodation 

footprint and revised ingress and egress plan. 

Roads - Unsealed 

60. Rehabilitation works carried out in Larcombe Pit. 

61. Repairs to storm damage on Seagers Rd, East West 2, Three Chain Rd, Hawks Nest, 

South Coast Rd, Harriet Rd, Mouth Flat Rd, Moffats Rd and Moores Rd. 

62. Ongoing patrol grading as programed. 

Roads – Sealed 

63. Sealed road maintenance on carried out on streets in Kingscote, Parndana and 

Penneshaw. 

64. Street Sweeping carried out by contractor in Kingscote, Parndana and Penneshaw. 

65. Routine sealed roads maintenance across Island. 

Roads - Vegetation 

66. Mostly tree clearances from transport network due to high winds. 

Stormwater Drainage 

67. Side Entry Pit cleaning carried out by contractors in multiple locations. Issues due to 

silting and lack of sediment control. 

Community Waste Water Management Systems (CWMS) 

68. Information Management - The CWMS module within Synergy is progressively being 

populated with data so that it can capture all waste water systems on the Island – both 

CWMS and independent systems. When complete this module will provide accurate 

information regarding AWTS quarterly servicing, and septic tank desludge compliance. 

69. Kingscote CWMS – Projects: 

a. The automated lagoon water level monitoring and volume reporting infrastructure 

is due for completion 2 nd week of July; wet weather has caused some delays. 

b. 2 platforms are being made up for monitoring and sampling. 

c. Measured reuse water reticulation via remote activated solenoids has been reevaluated 

and a new quote obtained with works to be undertaken and coordinated 

by Council’s plumber. 

d. Relining of Lagoon 3 has been postponed, and planned for 2014-2015 in two 

stages. 

70. Parndana CWMS - Projects 

a. CWMS infrastructure upgrade ongoing, relining of existing clay pipework. 

b. Pressure pump controller delayed, due for completion July. 

c. Parndana East quotes are being evaluated for Advanced Wastewater Treatment 

Systems (AWTS) to manage this small system. 


71. American River CWMS - Projects 

a. Approval for the effluent lagoons by SA Health is currently being addressed by 

W&G, expect outcome mid July. 

b. Ongoing compliance issues with connections are being inspected and rectified. 

c. Bore holes for compliance water sampling have been marked out, completion due 

in August 

Swimming Pool 

72. None at this time. 

Traffic Control (maintenance) 

73. Minor maintenance on signage at various locations across Island. 

Waste Management 

74. FRWA report not available for Council report submission deadline. 

75. Capping plan for KIRRC underway, survey work to be completed in July. 

76. Costs for increased hours for Bulky Waste Station (BWS): 

Main cost component is wage: bulky waste stations are manned with casual staff with 

the following hourly rate: $22.72 base rate plus 25% loading plus double time for 

Sunday : $56.80/h 

Current cost for all BWS’s: 

Approx. $17,000 - $20,000 p/a (the variance depends on how much waste is being 

received and needs to be transported back to KIRRC) 

Additional cost as a rule of thumb: 

Doubling the opening hours would increase the cost to approx $34,000 to $40,000 p/a 

(depending on waste quantities and types received) 

Formal report to be brought to Council with regards to Bulky and Green Waste 

Management for the Island. 




None at this time. 
















Table 1.0 Non RPT Passenger and General Aviation Movements May 2013 

Month MAY 2013 KINGSCOTE YKSC 

PASSENGER NO'S OTHER THAN RPT 

DATE 

General Aviation 

ROSSAIR 

ALLIANCE 

AIRLINES 

ARRIVAL 

TIME AIRCRAFT Aviation Movements Return One way Return 

SKYPAC 

AVIATION 

REXJET 

(PER 

AIR) 

One 

way Return One way Return 

One 

way 

May 

General Aviation 

Movements 

147 

Excluding training, 

papers, RFDS 

55 

NIL 


Item No 15.2 

Report Title 

Bullock Track Petition 


Author 

Title 


Department 

Attachments 



Reference 

Purpose 



Discussion 

Anna Osman 

Asset Program Manager 

Michael Culley 

Asset Services 

4.3 Construct and maintain road infrastructure in an innovative 

and sustainable manner 

To respond to and advise on the status of the Bullock Track in 

the forward capital program in response to a petition received. 

The Bullock Track has evolved from a narrow sandy track in 

sections to the connector road between Kingscote and Dover 

Farm in more recent times. The road surface condition is 

reasonable with potholes in sections; however vegetation 

encroachment and restricted line of sight in some areas are 

issues for commuters. 

That the report be received for information. 

Council has received a petition of signatures from residents concerned about the current 

state of the Bullock Track. 

The Bullock Track has seen a rise in traffic over the last 6 to 8 years, particularly with 

increased subdivision and housing development in Dover Farm and along the Track itself. 

The road has evolved from a narrow sandy track in sections to a road that now averages 

128 vehicles per day (vpd). 

The road has no drainage infrastructure by way of cross drains and is narrow in sections 

boarded by trees and scrub. Potholes are appearing as there is little provision for water to 

drain off the road and traffic numbers have increased. 

There is minimal pavement along the track and the locally sourced material used in wearing 

surface maintenance works has a high sand and low PI content, therefore not performing 

well. 

The upgrade of this road will need to including widening, realignment and vegetation 

clearance in sections, appropriate drainage infrastructure and construction material to be 

carted. The road will need to be formally surveyed and designed for the upgrade prior to 

any works commencing. 

Safety issues for the Bullock Track have been raised to the RAA Road Safety Unit by the 

residents. The RAA Road Safety Unit in liaison with Council is coming over to Kangaroo 

Island in September to better understand some of our unsealed road safety issues, including 

a review of the Bullock Track. 

Pending the outcome of that safety review with the RAA, survey and design work can 

commence so that a scope of work can be costed and presented to Council. Based on the 

works required and length of road (3.3km of sheeted surface), the capital works required 

may need to be staged over two (2) years. 





Nil at this time 





Standardised approach to this is required as there are likely other examples of roads that 

are now used by traffic type and quantity beyond their original design parameters (if 

designed at all). 



Work is required and will form part of 2013-14 planning processes that will inform future 

Budgets 



The issue has been raised by Community and will need to be addressed through a 

comprehensive process that results in a “fit for purpose” design and specification to be 

adopted followed by appropriate works. 



There may be vegetation considerations in sections – the implications of which will be part of 

the review, design and specification process. 


16.0 NOTICES OF MOTION 

Item No 16.1 

Report Title 

Notice of Motion Cr Walkom – Rescind 


Author 


Title 


File Ref - Records E2013/2478 - 9.3.1 

Recommendation Council consideration required. 

Discussion 

Proposed Motions 

That Resolution 10.6.1 of the 12 June 2013 Council meeting: 

Moved Cr Clements 

Seconded Cr Willson 

That the questions on notice referred to in 10.6 be reviewed by Council within three 

months. 


be rescinded as it appears to be ambiguous. 


17.0 CORRESPONDENCE FOR DISCUSSION 

Item No 17.1 

Report Title 


Author 

Title 

Attachments 

City of Mitcham – Bushfire Risk Areas 



Correspondence 

File Ref - Records L2013/1521 – 5.1.4 


Discussion 

Council discussion required. 

Correspondence from City of Mitcham expressing their concerns in relation to the 

communities’ awareness of risks associated with residing within known bushfire risk areas. 

Advising their request that the State Government investigates ways in which the community 

can be widely consulted to increase community awareness of risk in bushfire risk areas. 


18.0 CORRESPONDENCE FOR INFORMATION 


That the following items of correspondence be received for information. 

Item No 18.1 

Report Title 


Author 

Title 

Attachments 


Discussion 

Mayor Congratulations – OAM 




L2013/1425, L2013/1481, L2013/1429, L2013/1427, 

L2013/1426, L2013/1519, L2013/1520, L2013/1531, 

L2013/1631 – 10.8.3 

Correspondence received congratulating Mayor Jayne Bates on receiving the Medal of the 

Order of Australia in the 2013 Queen’s Birthday Honours List from: 

Hon John Rau MP, Deputy Premier 

Chris Martin, SA Country Fire Service 

Hon Vickie Chapman MP, Member for Bragg 

Mayor Graham Philp, City of Victor Harbor 

Mayor Peter Riseley, District Council of Robe 

Hon Jamie Briggs MP, Federal Member for Mayor 

Mayor David O’Loughlin, President, LGA of SA 

Euan Ferguson AFSM, CFA 

Jane Jeffreys, SA Tourism Commission 

Item No 18.2 

Report Title 


Author 

Title 

Attachments 

BP Developments Australia – BP Exploration Drilling 





Discussion 

Correspondence from Philip Home of BP Developments Australia in response to Council’s 

correspondence regarding BP exploratory drilling in Great Australian Bight, west of 

Kangaroo Island. 


Item No 18.3 

Report Title 


Author 

Title 

Attachments 

City of Marion – Aboriginal & Torres Straight Island War 

Memorial Project 





Discussion 

Correspondence from City of Marion advising the progress of the Aboriginal and Torres 

Straight Island War Memorial Project. 

Item No 18.4 

Report Title 


Author 

Title 

Attachments 

Hon Jamie Briggs MP, Federal Member for Mayo – Anzac 

Centenary Local Grants Program 





Discussion 

Correspondence from Hon Jamie Briggs MP, Federal Member for Mayo announcing the 

Anzac Centenary Local Grants Program will be open for submissions from 31 May 2013 to 

28 February 2014. 

Item No 18.5 

Report Title 


Author 

Title 

Attachments 

Senator Penny Wright – John Legoe Award 





Discussion 

Correspondence from Senator Penny Wright congratulating Mayor Jayne Bates on winning 

the 2012/13 John Legoe Award. 


Item No 18.6 

Report Title 


Author 

Title 

Attachments 

SIRPA – Sapphiretown Streets & Signage 




File Ref - Records E2013/2384 – 14.19.11 

Discussion 

Correspondence from Sapphiretown Island Beach Residents Progress Association providing 

clarification around the issues raised by Mr & Mrs Beer in relation to progress in the form of 

proper streets and signage in Sapphiretown. 

Item No 18.7 

Report Title 


Author 

Title 

Attachments 

SA Tourism – Local Government Award for Tourism 





Discussion 

Correspondence from South Australian Tourism encouraging Council to enter the “Local 

Government Award for Tourism” in the 2013 South Australian Tourism Awards. 

Item No 18.8 

Report Title 

SIRPA – Fire Risk 


Author 

Title 

Attachments 




File Ref - Records E2013/2681 – 5.10.3 

Discussion 

Correspondence from Sapphiretown Island Beach Residents Progress Association 

regarding reducing fire risk in Island Beach and Sapphiretown. Council’s response included 

for information. 


Item No 18.9 

Report Title 


Author 

Title 

Attachments 

Ombudsman – Cr Walkom request for documents/files 





Discussion 

Correspondence from Ombudsman SA to Cr Graham Walkom regarding request to access 

documents/files associated with and relevant to the airport business case project. 

Item No 18.10 

Report Title 


Author 

Title 

Attachments 

Hon John Rau MP, Deputy Premier – Release of Crime 

Mapper 





Discussion 

Correspondence from Hon John Rau MP, Deputy Premier, Attorney-General regarding the 

release of Crime Mapper 2007-2011 that shows recorded crime for all Local Government 

Areas in South Australia. This data can be accessed at 

http://www.ocsar.sa.gov.au/maps.html 

Item No 18.11 

Report Title 


Author 

Title 

Attachments 

Ombudsman – Recommendations Implement Report 





Discussion 

Correspondence from Ombudsman SA providing ‘Putting it Right’ – a report on the 

implementation of the Ombudsman’s recommendations by agencies for the period 1 July 

2009 to 31 March 2013. This report can be accessed at www.ombudsman.sa.gov.au 


Item No 18.12 

Report Title 


Author 

Title 

Attachments 

Hickmans Corridor Bituminisation Sub-committee 





Discussion 

Correspondence Hickmans Corridor Bituminisation Sub-committee (Parndana Progress 

Association and Vivonne Bay Districts Progress Association) providing a copy of 

correspondence to Hon Vicki Chapman MP as Shadow Minister of Transport & Infrastructure 

seeking in-principle support to fully seal Hickmans and Wedgewood Roads. 


19.0 NOTIFICATIONS & REPORT REQUESTS 

20.0 URGENT BUSINESS 

21.0 IN-CAMERA BUSINESS 

Item No 21.1 

Report Title 


Author 

Title 

Recommendation 1 

Biomass Phase 1 Consultancy Report 



That Council approves under the provisions of Section 90 (2) of 

the Local Government Act 1999 an order be made that the 

public be excluded from attendance at the meeting with the 

exception of the …………, in order to consider, in confidence, a 

matter on the grounds of Section 90 (3) – 

(d) Commercial information of a confidential nature (not being a 

trade secret) the disclosure of which – 

(i) Could reasonably be expected to prejudice the 

commercial position of the person who supplied the 

information, or to confer a commercial advantage on a 

third party; and 

(ii) Would, on balance, be contrary to the public interest; 


That Council approves: 

a. That all documentation relating to the above matter be 

kept confidential, pursuant to Section 91 (7) (b) of the said Act. 

b. Further, that pursuant to Section 91 (9) (a) of the said 

Act, that part “a” of this resolution shall cease from 30 June 

2014. 


Item No 21.2 

Report Title 

Lot 101, Hog Bay Road 


Author 

Title 


Michael Culley 

Asset Services General Manager 






(a) 

Information the disclosure of which would involve the 

unreasonable disclosure of information concerning the 

personal affairs of any person (living or dead); 


That Council approves: 

a. That all documentation relating to the above matter be 

kept confidential, pursuant to Section 91 (7) (b) of the said Act. 

b. Further, that pursuant to Section 91 (9) (a) of the said 

Act, that part “a” of this resolution shall cease from 30 June 

2014. 

Item No 21.3 

Report Title 


Author 

Title 


‘A Business Case for the Upgrade of the Kangaroo Island 

Airport’ Report 








(d) Commercial information of a confidential nature (not being a 

trade secret) the disclosure of which – 

(i) Could reasonably be expected to prejudice the 

commercial position of the person who supplied the 

information, or to confer a commercial advantage on a 

third party; and 

(ii) Would, on balance, be contrary to the public interest; 

22.0 CLOSURE BY MAYOR

Council Agenda - Kangaroo Island Council - SA.Gov.au

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