Council Agenda - Kangaroo Island Council - SA.Gov.au

The ability for the resource to also cross-train and cover other roles and responsibilities in
the CEM Department without restriction will also provide for a more consistent level of
service for the Community.
The role we have specified would be awarded on a 1 year contract with an option of a
further year subject to funding availability in 2014-15 Budget.
This role is specified as a Level 2 role and as such we would expect that the Gross Costs of
the position would be circa $ 32,000.
Resource 3 – Executive Officer – 0.6 - 1.0 FTE
- See Appendix 3 for Position Description
This role will report to the CEO and could be a part or full time role depending on the
applicant’s skills, experience and personal needs. It is preferred to be a full time role at the
outset with the possible opportunity to move to a part-time role after 6 months. The aim of
this role is to provide the CEO (principally), Mayor, Elected Body and General Managers
with additional governance administration and support. Currently this work is undertaken by
the CEO with assistance of the PA’s, GM’s and outside service providers. It can – at times –
be a very intense time-driven, workload which causes all other work to be reprioritised. It is
often work that is not specifically aligned with the delivery of the Annual Business Plan or
Strategic Plans and can therefore be very distracting.
As Council is aware the level of demands can be excessive and efforts to prioritise this
workload have had mixed results.
This role would aim to manage this workload as well as look to implement the full suite of
Policies and Procedures that will minimise the unplanned elements of the governance of the
organisation.
A secondary part of the role is to provide an independent capacity for the CEO / GM’s to
access for business analysis, research and development planning driven by either Business
Plan or Strategic Plan directives.
The benefit to the organisation will be capacity for CEO and GMs to focus on the operational
and strategic needs of the business supported by an improved governance framework and it
is very much anticipated that the costs to the business – time, money, productivity of the
Senior Management Team will all be changed for the better.
The role is a high level, independent position with no direct reports in the organisation
working for the CEO. It is specified as a contract role and would be awarded for a 1 year
term. Based on full time equivalency we would expect that the Gross Costs of the position
would be circa $102,000.
Note:
With the departure of one of the Personal Assistant resources (0.6 FTE) on a 12 month
leave of absence we had recruited to fill this role and had successfully reassigned an Officer
of Council for this period. Unfortunately this Officer injured their back in a home-based
incident and it would appear that they will require some significant recovery time. This
places the organisation in a dilemma – it is not a role that we would wish to use temporary
staff for and whilst we have other staff members whom may be able to move into this role we
are unsure as to how much time this would be for and this would therefore disadvantage
other Departments that are now fully staffed. It is possible that we may be able to utilise
some of the Executive Officers time to cover some elements of the PA workload and
arguably it would be a good way of that new Officer learning our systems and gaining
situational awareness at the upper end of the business. This might offset some of the
proposed additional expense as we would be sharing a resource effectively until such time
as the PA appointee returns to full time work.
Kangaroo Island Council – 10 July 2013 Agenda 28