strategy of the national archives service of finland 2015

as a general rule the National Archives
Service will receive paper materials
for permanent storage from records
creators operating under the Archives Act
when the material has reached the age of
40 years. As the authorities switch over to
online case management systems, they are
often prepared to hand over paper material
for permanent storage to the National
Archives Service earlier than today.
Accelerated transfers of paper materials
for permanent storage open possibilities
for more efficient space management
in public administration and for significant
cost savings and operational benefits
in terms of State administration as a
whole. Such transfers are, however, feasible
only when units of the National Archives
Service have at their disposal space
that is not required for permanent storage
of material transferred in accordance
with the Archives Act. Storing material
received earlier than the common transfer
cycle would require is undertaken as
a service, subject to a fee. The National
Archives Service supports the measures of
the Ministry of Finance to make public
administration practices more centralised.
Several shelf-kilometres of archives
in less satisfactory order remain in the
martti kupiainen
private archives
bour and work supervision. Experiences
gained by the National Archives Service
from similar previous projects and
solutions relating to them will facilitate
the implementation of projects. These
projects will take employment objectives
into account and will capitalize on existing
know-how.
• Private archives are an essential complement to the view of Finnish society provided
by archives of the authorities.
• Securing in advance that materials represent key participants from different periods
in society in an impartial, authentic, and sufficient way is the aim of the acquisition
of private documentary material.
• The National Archives Service guarantees the preservation of scientifically or culturally
important documentary material in the possession of private individuals or
organizations when the material is in danger of being destroyed or lost. Reception
of electronic materials is being developed.
• The National Archives is responsible for the developing division of tasks and cooperation
between the National Archives Service, the private archives receiving State
aid, municipal archives, local heritage archives and other information service institutions
that collect and store private archives.
• The private archives receiving State aid are responsible for the collecting and storing
of nationally important documentary materials in their own special field. The
National Archives monitors the effectiveness and impact of the operations of private
archives receiving State aid and puts forward proposals to the Ministry of Education
and Culture on developing the State aid system.
Archives of the State authorities will be received to the extent possible for storage, subject to a fee, earlier
than the normal 40-year transfer cycle would require.
possession of authorities established as
a result of the reforms in regional State
administration as well as other administrative
reforms. Getting these archives in
satisfactory transfer condition is being
carried out as centralised joint ventures,
looking for new cost-effective operational
models of organization, financing, laprivate
individuals and other private
creators of archives have no statutory obligation
to hand over their materials to the
National Archives Service or any other institution
preserving such materials. Archives
acquiring private materials should
therefore be particularly active. The trust
felt towards the National Archives Service
is based on a strict honouring of principles
and operating practices as expressed
by donors of archives and compliance
with the donation agreements.
The National Archives Service strives
through proactive measures to secure the
acquisition of scientifically important materials
owned by private individuals and
organizations. Acquisition of private materials
produced by participants in society
who are currently under-represented in
the archives in comparison with their in-
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