strategy of the national archives service of finland 2015

personnel and staff policy
• The number of employees will decrease by nearly 20 per cent during the strategy
period. Recruiting staff for strategic priority areas and adapting the operations in
relation to the development of resources will be key elements of success.
• A successful personnel policy makes development of competence possible and provides
a good working environment and work motivation.
the number of employees will drop
during the strategy period as a result of
the productivity and savings measures
of the State. Work practices are similarly
changing dramatically. The National Archives
Service needs staff with even more
expertise and higher education than before
and will have to compete for them.
Each time someone is recruited, consideration
will be given to the strategic priority
areas, the perspective of centralizing
the operations and the impacts of regionalization.
With these considerations in
mind an evaluation will be carried out on
whether it would be appropriate to manage
the tasks in-house or whether the expertise
can be acquired externally.
Resources freed up from developing
processes and information systems will
be allocated to core processes which are
defined in the strategy. Indicators and a
monitoring system for the management
peab oy
of personnel provide information about
staff structure, well-being at work and expertise
of personnel. Reports on personnel
are regularly available for timely allocation
of resources in advance.
Strengthening special expertise will
further operations of the National Archives
Service as an expert agency. Participation
in scientific further training is
promoted as fas as possible, with particular
empasis on theoretical competence in
records management, archives management
and heraldry. Linguistic skills and
ability to utilize international developments
in operations of the National Archives
Service is taken into account in recruitment
of expert civil servants.
Motivated employees and well-being
at work are key requirements for successful
operations. Diminishing staff, rising
age of employees and changes taking
place in work are the greatest challenges
for well-being at work. Special emphasis
will be placed on staff management and
support measures for personnel in change
situations. The personnel strategy of the
National Archives Service will include a
plan on well-being at work presenting
concrete measures. It will be drawn up in
cooperation with the staff.
Cooperation between management
and staff in the National Archives Service
runs smoothly and is based on dialogue
on equal terms seeking mutual understanding.
The staff participates in the
handling of a matter before a decision is
taken on it. Interaction between employer
and staff is reciprocal at all levels of the
organization regardless of nature (representative
or direct participation).
The need for expertise is determined
according to the process. Special expertise
is developed in the National Archives
Service, e.g., through mentoring and internal
training as well as active efforts to
find best practices in units of the National
Archives Service and in external
partners. Process owners are responsible
for evaluating the need for expertise required
by a particular process. Special expertise
is acquired as an outsourced service,
if necessary.
ict services
• Electronic services and operating practices are increasing in information services
aimed at customers and in the internal records and archives management of the
National Archives Service.
• Operating practices based on management of electronic material have a key role in
all the processes of the National Archives Service.
Motivated employees and well-being at work are key requirements for successful operations.
implementing and developing online
services within the National Archives
Service calls for good coordination between
areas of responsibility, units and
projects in the National Archives Service.
An adequate level of expertise in ICT is
ensured in all operating processes. The
tools, equipment and information sys-
38 strategy of the national archives service of finland 2015 strategy of the national archives service of finland 2015 39