CORRIGENDUM TENDER CALL NOTICE NO.IKIWL/COM-PMT(RM ...

IDCOL KALINGA IRON WORKS LIMITED 

( A Wholly Owned Subsidiary of IDCOL), 

A Govt. of Orissa Undertaking, 

Regd.Office & Works : At/P.O.Matkambeda-758036, 

Dist.Keonjhar (Orissa). 

E-mail :kjr_mdikiwl @ sancharnet.in 

CORRIGENDUM 

TENDER CALL NOTICE NO.IKIWL/COM-PMT(RM)/TND-I.O./229/2008- 

09 DTD. 10.4.08. 

1. Last date of issue of tender document is extended upto 3 PM on 

19.5.08. 

2. Last date of receipt of Tender Papers is extended upto 4 PM on 

20.5.08. 

3. All other terms & conditions of the above said Tender Call Notice 

remain un-altered. 

MANAGING DIRECTOR

TENDER CALL NOTICE 

FOR 

PURCHASE OF B.F.GRADE CRUSHED/CALIBRATED 

IRON ORE (CLO) IN THE SIZE OF 10-30 MM 

FOR 


TENDER NO.IKIWL/COM-PMT(RM)/TND -I.O./229/2008-09 

Date : 10.04.2008 

DUE ON : 20.05.2008 

2008 


( A Wholly Owned Subsidiary of IDCOL), 




E-mail :kjr_mdikiwl @ sancharnet.in


( A WHOLLY OWNED SUBSIDIARY OF IDCOL) 




TENDER NO.IKIWL/COM-PMT(RM)/TND-I.O./229/2008-09 Date :10.04.08 

TENDER CALL NOTICE 

Sub. 

Tender for purchase of B.F.Grade Crushed Iron ore /Calibrated Lump 

Ore(CLO) of size 10-30 mm to IKIWL. 

1. Sealed tenders are invited from the Mine Owners for purchase of item as listed below 

for production of Pig Iron in the Blast Furnaces at IDCOL Kalinga Iron Works Limited 

( IKIWL),Matkambeda. 

Name of the Item 

B.F.Grade Crushed Iron ore/ Calibrated Lump Ore 

(CLO) of size 10-30 mm 

Quantity 

20,000 MT per month 

2. Interested bidders may obtain tender documents containing Bid formats and terms & 

conditions on payment of Rs.500.00 ( Rupees five hundred)only at our cash counter 

between 8.00 hours to 12.00 hours & from 14.00 hours to 17.00 hours on each working 

day. The tender documents shall be provided on production of the money receipt at the 

Office of DGM(E)-COM-PMT(RM) upto 3.00 PM on 19.5.08. In case of down loaded 

tender document, it should be submitted along with DD for the same amount favouring 

“ IDCOL KALINGA IRON WORKS LIMITED”. 

3. Tenders submitted otherwise than in the manner prescribed in the tender document shall 

stand rejected. 

4. Last date of issue of tender document is : 3.00 P.M dated 19.05.2008. 

5. Last date of receipt of tender is : 4.00 P.M. dated 20.05.2008. 

6. The Bids shall be addressed to the Managing Director, IDCOL Kalinga Iron Works 

Limited, Regd.Office & Works : At/P.O.Matkambeda-758036, Dist.Keonjhar (Orissa) and shall 

be submitted in the tender box available with General Administration Department of IKIWL. 

cc.to : Sr.Manager(F)/Manager(HRD)General Admn.Deptt. 

MANAGING DIRECTOR

Page[2] 


Tender document No…………… 

GENERAL CONDITIONS OF CONTRACT( GCC): 

1. Preference will be given to the Mine Owners. 

2. The tenders ( also called the bids) not submitted in the prescribed format or in the 

prescribed manner shall be rejected at the risk and responsibility of the bidder. 

3. All the information, as called for in the tender documents, should be submitted truly, 

clearly, legibly, transparently, unambiguously and without the use of abbreviations. It 

shall be submitted in English. 

4. All the crucial figures like rates and amount should be written in figures followed by 

words in a bracket. 

5. There shall be no overwriting in the tender document and other papers submitted. All 

additions, alternations, deletions, cuttings, corrections etc., should be initialed and 

rubber- stamped( or seal) by the same person, who signs the tender document, failing so, 

the tender may be rejected. 

6. All the rates and amounts shall be quoted in Indian Rupees(IR) and shall be presumed to 

be in Indian Rupees. In case of any reduction in taxes, duties or levies announced 

subsequent to submission of bid, the prices quoted stand reduced by the corresponding 

amount. 

7. The rates or prices quoted shall be valid for a period of one year, counted from the 

last date of receipt of the bids or submission of tenders. 

8. Each page of this tender documents should be signed by the bidder with seal in token of 

having read, understood and accepted the terms and conditions of this contract and shall 

be returned in original along with the bid submitted. 

9. All documents and papers submitted with the bid should be in English and shall be 

authenticated under the seal and signature of the bidder unless specified otherwise in this 

tender document. If the documents are in other language, a true translation in English, 

duly certified by an independent person of repute, shall also be submitted. 

10. Use separate piece of paper, where the space provided in the formats in this tender 

document for submission of information, is not sufficient. 

11. All information submitted or supplied in the formats of this tender document shall be 

presumed to be true to the best of knowledge of the bidder. 

12. SUBMISSION OF DOCUMENTS : The tenderer shall submit valid copies of the 

Mining Lease Certificate, latest Income Tax clearance certificate and Sales Tax 

Clearance Certificate along with their offer, failing which the offer shall not be 

considered. 

Contd..page-3

Page[3] 

13. In respect of ITCC, the bidder has to give the xerox copy of PAN. 

14. EARNEST MONEY DEPOSIT: Earnest Money Deposit (EMD) shall either be in the 

form of Demand Draft or Banker’s cheque drawn in favour of “ IDCOL KALINGA 

IRON WORKS LIMITED” payable at Barbil on any scheduled bank. 

15. EMD shall be returned immediately after the rejection of a bid. DD/Banker’s cheque 

shall be returned in original with or without reverse endorsement as required for refund. 

EMD of successful bidder(s) shall be retained till the supplies are successfully delivered. 

There after, the same amount shall be returned without interest on successful 

completion of the contract. 

16. This tender document has prescribed a two bid formats for submitting bids. It contains 

the “ General Bid Format” and “ Price Bid format”. The price bid shall be submitted 

in a separate sealed cover superscribed as “ Price Bid” after detaching the format from 

this tender documents. This sealed cover and the remaining part of this tender document 

i.e. GCC, SCC and GBF and all other papers/documents including EMD 

instrument, PAN,TIN etc., should be put inside a bigger sealed cover and delivered as 

per conditions published in the tender call notice. The name of the bidder, the tender call 

notice number and the last date for submission shall be boldly written on all the sealed 

covers. 

17. The tenderer can also send tenders or bids by post or courier. However, authorities shall 

not be responsible for postal and other delays in receipt of bids. 

18. If the last date for submission of the tender/bid turns out to be a holiday, it will 

automatically be extended to next Govt. working day. 

19. General Administration Department of IKIWL shall issue a written acknowledgement 

tenderers under proper seal and signature mentioning among others the tender call 

notice number in respect of all tenders received on or before due date & time. 

20. A bid submitted can not be withdrawn. The bidder or his authorized representative (one 

person only) will be allowed to be present at the time of opening of tenders. However, 

they will not participate in the discussion. They may provide clarifications sought, if 

any. 

21. All or any of the tender( or bids) submitted can be rejected without assigning any reason 

thereof. No claim, whatsoever, shall be admissible for the loss/ damage suffered by the 

bidders on account of such rejections. 

22. “ Price Bid” shall be opened only in those cases, where the items offered are found to 

have fulfilled the prescribed technical specification and in the presence of the bidder or 

his authorized representative. 

23. Financial negotiations, other than with the lowest bidder, will not be made without 

obtaining the prior approval of CMD, IDCOL. 

Contd..page-4

Page[4] 

24. IKIWL is not bound to accept the lowest financial bids. 

25. The order for supply may be placed on successful bidders but the technical 

specifications( or quality requirements) for the purpose of supply shall be those, which 

were offered and accepted by the Technical Committee and necessarily not those 

specified in the tender documents. It shall not be necessary for the Managing Director, 

IKIWL to place a single supply order for the entire quantity of the item. 

26. All the transit risk shall be the responsibility of the supplier. 

27. Failure to supply the order in full within the stipulated period may lead to forfeiture of 

EMD and blacklisting the suppliers. 

28. IKIWL reserves the right to place order on more than one tenderer with or without 

splitting up the tendered quantity. 

29. All clarifications sought from the bidders/suppliers on technical specifications of the 

item or otherwise shall be promptly submitted in a transparent and unambiguous 

manner. 

30. Terms and conditions of this tender documents are non- negotiable without prior 

approval of CMD, IDCOL, Bhubaneswar. 

31. Entire tender document, duly filled in, shall be treated as part of the contract agreement 

for supplies in case of the successful bidders. 

32. All disputes shall be subject to jurisdiction of Civil Courts situated at 

Barbil/Bhubaneswar. 

Signature & seal of the Bidder 

Seal & Signature of 

MANAGING DIRECTOR,IKIWL. 

Contd..page-5

Page[5] 


SPECIAL CONDITIONS OF THE CONTRACT(SCC) 

1. The special conditions given here in after shall prevail over the General Conditions 

given herein above in case of any repugnancy. 

2. The tender document shall accompany with an EMD (Earnest Money Deposit) 

depending upon the item bid for, without which the tender/bid shall automatically stand 

rejected. The EMD instrument should be available out side the sealed covers of “ GCC, 

SCC and Price Bid”. 

3. Sealed bids in this tender document have been invited only for the supply of the item 

listed below. Detailed technical specifications of the item are available in the Annexure-I 

to this “ Special Conditions of the Contract”. The approximate quantity required and 

the EMD have been mentioned. 

Sl 

No. 

Name of the Item 

Approximate 

Quantity 

EMD 

1. B.F.Grade Crushed Iron 

ore/Calibrated Lump Ore (CLO) 

in the size of 10-30 mm 

20,000 MT 

per month 

Rs.10.00 lakhs 

(Rupees Ten lakh ) 

only. 

4. The quantities mentioned above are subject to variations. The rates quoted shall continue 

to be valid even if the quantity of item mentioned above is varied. 

5. The bidder shall submit along with this tender document, a list of not more than 10 

names, complete addresses, telephone/fax numbers of the customers alongwith 3 rd 

party test reports to whom, the items, for which the bid has been submitted, have been 

supplied in last three years, if any. A clear and unambiguous statement shall be made, if 

an item has not been sold anywhere in India so far. 

6. DELIVERY : The supplies are to be delivered at the works of IDCOL Kalinga Iron 

Works Limited(IKIWL) at Matkambeda in the District of Keonjhar (Orissa).The bidders 

opting for road despatch must comply with the terms and conditions laid down by the 

Office of the Dy.Director(Mines) Joda in connection with obtaining Sale/Lifting 

permission. 

7. WEIGHMENT : In case of road despatch, the weighment of materials shall be taken at 

IKIWL 25/40 MT weigh bridge, which shall be final and binding for all purposes. 

Trucks carrying Iron ore should bring 3(three) copies of challan alongwith the Govt. 

transit pass. The third copy of the challan shall be returned to the tenderer recording the 

weight determined at IKIWL weigh bridge. Challans should be issued in favour of 

“IDCOL KALINGA IRON WORKS LIMITED”. Similarly for rail despatch, actual 

weighment at IDC siding, BBN Railway weigh bridge shall be final for payment. 

Contd..page-6

Page[6] 

8. SAMPLING & ANALYSIS :The samples will be drawn from each truck jointly at the 

unloading point at IKIWL and analysis shall be made from a sub-lot of 250 MT supply 

basis. 10(ten) sub-lots will be computed to a lot of 2500 MT on supply basis and the 

weighted average analysis of both physical and chemical shall be final and binding for 

both the parties (IKIWL & Tenderer). Average samples thus drawn will be crushed to 

powder in presence of the representative of the tenderer and will be divided in to four 

parts. Out of which, two parts will be kept by IKIWL for analysis and the third part will 

be taken by the tenderer or his representative . Fourth part will be kept with IKIWL 

jointly sealed in safe custody as “ Umpire Sample” for a priod of 3(three) calendar 

months from the date of drawing the last sample of the lot after which the same 

shall be destroyed. The result of IKIWL laboratory will be intimated to the tenderer, on 

receipt of which, the tenderer shall compare with the analysis result done by him/them 

and raise disputes if any, intimating the analysis results carried out by him/them. In such 

case, the umpire sample packet kept at IKIWL laboratory shall be referred to the umpire 

Analyst, whose result shall be final and binding on both the parties. The cost of umpire 

analysis will be borne by the tenderer. Incase, the representative of the tenderer will not 

be available at the time of drawing/processing the samples, analysis result of IKIWL 

laboratory will be final and binding on the tenderer and no subsequent complaint in this 

regard will be entertained by IKIWL. 

9. PAYMENT: Payment towards delivery shall be made every day(excluding Sundays & 

Holidays) on the basis of quantity delivered on the previous day in shape of local cheque 

in favour of the successful tenderer, which shall be subsequently adjusted on submission 

of final bills along with analysis certificate of IKIWL for a total lot quantity of 2500 

MT. The deductions on account of penalty, if any shall also be adjusted from the 

advance payment made to the tenderer. Incase the payment is made by D/D, the bank 

commission shall be borne by the tenderer. 

10. BILLS : The tenderer shall submit the bills in triplicate supporting with day to day 

despatch statement basing on the analysis report of IKIWL laboratory in accordance 

with the rates, prorata cost and penalties quoted in the tender towards material cost as 

well transportation charges. The bills shall be raised on month-wise mentioning the last 

date of the month which shall be submitted to the Sales Tax authorities, which is 

essential on introduction of Orissa VAT rules. 

11. FORCE MAJEURE CLAUSE : In case of Force majeure such as strike, lock out, plant 

break down, accident, riots, war or any other cause/causes beyond their control 

preventing the seller from delivering and /or the buyer from receiving the materials, the 

contract shall remain suspended for the period when such force majeure conditions 

prevail or exist upon receipt of notice of intimation by one party from the other without 

any contractual liability to either party. 

12. ARBITRATION : All disputes, differences, controversies or claim arising out of or 

relating to constructions, meaning and operation or effect of this contract or breach or 

termination or invalidity thereof, if not resolved by mutual discussion either party may 

give other party notice in writing of existence of such dispute, question or difference 

and the matter shall be referred to the Arbitration & Concilliation Act, 1996. 

Contd..page-7

Page[7] 

ANNEXURE-I 

To Special Conditions of Contract. 

CHEMICAL & PHYSICALSPECIFICATIONS. 

Item 

No. 

Name of the Item Physical 

Specifications 

A. Crushed Iron ore SIZE 10-30 mm 

+ 30 mm : 10% max. 

- 10 mm : 07% max. 

B. Calibrated Lump Ore SIZE 10-30 mm 

+ 30 mm : 10% max. 

- 10 mm : 07% max. 

Chemical Specifications 

Fe. : 62.5% basis prorata 

Rejection : Below 61% 

SiO2+ Al2O3 : 5% 

Moisture : 2.5% max. 

Reducibility Index : 56% min. 

Tumbler Index : Around 80% 

Fe. : 62.5% basis prorata 

Rejection : Below 61% 

SiO2+ Al2O3 : 5% 

Moisture : 2.5% max. 

Reducibility Index : 56% min. 

Tumbler Index : Around 80% 

2. PENALTIES/BONUS : In case the Fe.content falls below 62.5% prorata reduction in 

price will be applicable. Similarly, in case the Fe content exceeds 62.5%, increase in price 

will be applicable on prorata basis. If Fe. content falls below 61% in the stack/lot, the 

same will be rejected and shall not be despatched. 

3. OVERSIZE/UNDERSIZE : In case %age of oversize in the stack/lot is more than 10% 

but less than 15%, a penalty of Rs.6.00 (Rupees six)only per unit %age per MT shall be 

imposed above 10% up to 15%. For the quantity wherein oversize exceeds 15%, such 

quantity will be computed to tonnage (%age above 15% multiplied by the quantity) and 

the tonnage arrived shall be deducted from the supply quantity for invoicing and payment, 

Similarly if the undersize in the lot exceeds the tolerance limit of 7%, the %age of 

undersize exceeding 7% will be computed to tonnage and deducted from the supply 

quantity for invoicing and payment. 

Seal & Signature of the Bidder 

MANAGING DIRECTOR. 

(signature and Seal) 

Contd..Page-8

Page[8] 






E-mail : kjr_mdikiwl @ sancharnet.in 

GENERAL BID FORMAT 

DECLARATION BY THE TENDERER 


1. Name of Bidder with full address : 

Telephone No. 

Fax No. 

E-mail.ID etc. 

2. Legal status of the bidder /firm : 

3. Name of Managing Director/ 

Partner/Proprietor : 

4. PAN/TIN No. 

(Please enclose legible copy 

Of the same. : 

5. EMD details. : 

D/D No. : 

Date : : 

Amount : 

Drawn on : 

Contd..page-9

Page[9] 

6. Please furnish legible copies of the 

following documents along with 

their Bid format 

a) Mining lease Certificate : 

b) Income Tax Clearance Certificate : 

c) Sales Tax Clearance Certificate : 

7. Please indicate the list of the enclosed : 

Papers/documents called for this tender document. 

Incase of any non-submission of papers/documents 

called for, please indicate the same. 

8. Declaration by the Tenderer : I/We have fully understood the above General Terms 

and Conditions of Tender as well as the Special Terms and Conditions attached with the 

Tender which are returned herewith duly signed by me/us in token of having accepted 

the same in toto and I/We fully agree that once I/We have endorsed my/our signatures 

herein below all conditions whatsoever in whatever way mentioned by me/us which may 

not be acceptable to you/your Principal shall be deemed to be withdrawn by me/us and 

am/are fully aware that no grievance whatsoever shall be entertained by you, if our 

tender/quotation is accepted/finalized. 

NB : Enclose all the documents in support of above duly signed and sealed. 

Date : 

Signature & seal of 

Tenderer/Bidder. 

Contd.page-10

Page[10] 






E-mail : kjr_mdikiwl @ sancharnet.in 

PRICE BID FORMAT 

(Please leave no space blank. Write “ NIL” if there is no information. Use separate sheets, if, 

necessary.) 


1. We ……………………………………………………….. hereby offer to supply the items 

mentioned in Clause 3 and Annexure-I of SCC at the prices indicated below and payable in 

Indian Rupees. 

Name of the item Basic price per MT 

In Indian Rupees 

ROYALTY 

Per MT 

CST/OST/VAT 

Per MT 

1 2 3 4 

Crushed Iron Ore 

Item No.1A 

Calibrated Iron Ore 

Item No.1B 

Entry Tax per MT 

Other charges to be 

specified 

(like Transport & 

delivery etc.) 

TOTAL FOR/FOT price of the item 

In figures & words) 

5 6 7 

1. We hereby undertake to reduce the prices correspondingly, if the taxes & duties are 

reduced after the date of submission of bid. 

2. Details of other costs not mentioned above( separate sheet enclosed). 

Date : 

Seal and Signature of the Bidder

CORRIGENDUM TENDER CALL NOTICE NO.IKIWL/COM-PMT(RM ...

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