the 18 Edition of Governing for Results - Washington State Digital ...

Department of Corrections
Network Offender Payroll Program
At Ahtanum View Corrections Center, collecting, compiling, and archiving Offender
Payroll data was done using a paper-based system. There were three officers
responsible for keeping track of offender work hours, rate of pay, and ensuring the
information was turned in to the Office Assistant Senior for accounting purposes.
Additionally, there was no consistent way of recording and archiving the payroll data
so that it could be easily retrieved if needed. This process generated a staff usage of
approximately five hours a week to accomplish this payroll task.
A team was formed to develop a paperless system that would increase accountability
of payroll data, while decreasing errors in recording payroll information. Local IT staff
assisted in getting the Offender Payroll Program onto the facility shared drive so
those recording and using the data could access the information in a more efficient
and accurate manner. One officer now handles the payroll program. This officer
inputs the offenders work hours for the current week. The payroll program breaks
down the data into weekly hours worked, monthly hours worked and rate of pay for
the week and month. The data is backed up on floppy disk as well as the shared
server for archiving.
Results
! Reduction in recording errors by 96%.
! Reduction of 10 monthly staff hours involved in the payroll process.
! Increased archiving capability.
! Payroll data collection is on time 99% of the time.
Team Name: Network Offender Payroll Team
Team Members: Michael Hanratty, Michael Vijarro, Nicki Martinez
CONTACT: Michael Hanratty, (509) 573-6369
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