the 18 Edition of Governing for Results - Washington State Digital ...

Department of Revenue
Oil Spill Tax Return and Special Notice Form Redesign
Revenues from the Oil Spill Tax Program are dedicated funds. All related revenue,
penalties, and interest require exception processing by Cash management and
Taxpayer Account Administration (TAA). Two events – failure of an archaic data
entry system and fund processing issues associated with integrating the Oil Spill Tax
and the Combined Excise Tax Return (CETR) – necessitated the development of
interim processes.
The first interim process included the redesign of a four-page Oil Spill Tax Return as
a one-page simplified return. Additional processes included the revision of a special
notice; development of an Excel spreadsheet for tracking of the tax and
communication to stakeholders; and internal process improvements that enabled
related Oil Spill tax assessments to be issued by the Audit division instead of TAA.
Efforts continue for future integration of this program with the CETR report process.
Results
! Simplified Oil Spill tax reporting for the tax filer.
! Streamlined the Oil Spill Audit process.
! Reduced time spent entering data by 120 hr/year.
! Revisions of a special notice increased communication with stakeholders.
Team Members: Debbie Young (sponsor), Billie Young, Cynda Johnson, James
Petit, Seawillow Rolly, Pat Moses, Anne Solwick, Judy Bandock, Anita Duemig-
Fairbanks, Heather Mattingly, Dana Lynn, Jenny Smith, Bret Bretthauer, Joyce Fouts
CONTACT: Cynda Johnson, (360) 902-7102
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