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5.5.5 Services and supplies The following chart presents the benchmarking of cost per pupil of total services and supplies. SY2013/14 Benchmarking 1,800 Cost per pupil 1,600 1,400 1,200 Best performing 25% Median 1,000 800 600 400 604 713 715 717 808 827 907 1,132 Lowest performing 25% 200 - 39 (Vancouver) 43 (Coquitlam) 38 (Richmond) 36 (Surrey) 41 (Burnaby) 44 (North Vancouver) 23 (Central Okanagan) 45 (West Vancouver) $M 33.6 23.9 15.6 51.8 20.2 13.0 19.3 8.1 Finding 5.15 Considering all expenses other than salaries and benefits, VBE spends less per pupil compared to all districts in BC, spending over $100 less per pupil when compared with the next highest performing school district. The benchmarking above suggests that there is no material opportunity to reduce expenditure on services and supplies. The following analysis benchmarks VBE’s expenditure on specific types of services and supplies expenditure. 88 Confidential | All Rights Reserved | EY
5.5.6 Services and supplies – services The following chart presents the benchmarking of expenditures for services by non-employees or companies including professional, technical, telecommunications and administrative services. SY2013/14 Benchmarking 500 Cost per pupil 450 400 350 300 250 200 294 325 429 468 Best performing 25% Median Lowest performing 25% 150 100 146 155 161 165 50 - 43 (Coquitlam) 39 (Vancouver) 23 (Central Okanagan) 36 (Surrey) 38 (Richmond) 41 (Burnaby) 44 (North Vancouver) 45 (West Vancouver) $M 4.9 8.7 3.4 11.9 6.4 8.1 6.8 3.3 Source: Ministry of Education Finding 5.16 VBE performs well across the school districts in BC and against its peers, spending less than most districts in BC, at expenditures of $155 per pupil. The benchmarking above suggests that there is no material opportunity to reduce VBE expenditure on services. Confidential | All Rights Reserved | EY 89
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DISCUSSION DRAFT - FOR ADVICE OF MI
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Contents 1. Executive summary .....
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Terms of reference ► ► ► ►
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FCI FTE IPP Internally Appropriated
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1. Executive summary Confidential |
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► ► ► Maintain significant ex
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Finding: The Initial Preliminary Pr
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Administrative, support and overhea
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Prior to implementing capacity rati
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contribute to sound fiscal manageme
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2. Background and context 2.1 Provi
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2.5 Project objectives and scope In
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3. Budget development and forecasti
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3.2.2 Out of scope The areas below
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Objective: Top recommendations: Rev
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$ million Chart 3.1 - Operating Sur
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services ► Tangible capital asset
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In this report where we refer to th
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3.4.2 Budget timeline 1) The Initia
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3.5 Multi-year forecasts 3.5.1 Fore
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3.5.2 Review of SY2014/15 and SY201
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Included in the revenue adjustments
Page 49 and 50: SY2016/17 and SY2017/18 forecast We
Page 51 and 52: 4. Accumulated surpluses and defici
Page 53 and 54: 4.2.2 Out of scope The areas below
Page 55 and 56: $ million 4.4 Review of historical
Page 57 and 58: History of forecasted deficits vs a
Page 59 and 60: Internally Appropriated Expenses Th
Page 61 and 62: EY was advised by VBE that operatin
Page 63 and 64: $ million $ million $ million To co
Page 65 and 66: Maintaining a net accumulated surpl
Page 67 and 68: School year SY2014/15 Accumulated S
Page 69 and 70: 5. Administrative, support and over
Page 71 and 72: In the pages that follow, key findi
Page 73 and 74: Objective: Identify opportunities t
Page 75 and 76: 5.4.2 Non - Provincial grant (MEd)
Page 77 and 78: Finding 5.2 VBE received a $0.06M g
Page 79 and 80: Finding 5.4 VBE is among the top di
Page 81 and 82: 5.4.7 Tuition - offshore tuition fe
Page 83 and 84: Most school districts, including Va
Page 85 and 86: Finding 5.9 In absolute terms, VBE
Page 87 and 88: VBE’s Facilities team performed a
Page 89 and 90: 5.4.13 Summary of revenue opportuni
Page 91 and 92: 600 14.0% Operating expenditure Mil
Page 93 and 94: If VBE were to achieve the same lev
Page 95 and 96: Based on our analysis of the previo
Page 97 and 98: Table 5.5: VBE and Subset Districts
Page 99: Table 5.6 : VBE and Surrey average
Page 103 and 104: 5.5.8 Services and supplies - profe
Page 105 and 106: 5.5.10 Services and supplies - dues
Page 107 and 108: 5.5.12 Services and supplies - inte
Page 109 and 110: 5.5.14 Services and supplies - util
Page 111 and 112: 5.5.16 Cost efficiency initiatives
Page 113 and 114: Table 5.10: Management proposals 20
Page 115 and 116: Table 5.12: New initiatives Initiat
Page 117 and 118: Table 5.13: Implementation of Deloi
Page 119 and 120: Table 5.14: Summary of revenue and
Page 121 and 122: 6. Capital asset management 6.1 Int
Page 123 and 124: 6.2 Scope and approach 6.2.1 Work s
Page 125 and 126: Top recommen dations: VBE develop t
Page 127 and 128: Table 6.2: Summary of District’s
Page 129 and 130: 6.4.3 Roles and responsibilities Th
Page 131 and 132: Current state Section Excess Surplu
Page 133 and 134: 6.5.2 Capital project planning proc
Page 135 and 136: ► 2013/14 Capital Plan covering t
Page 137 and 138: ► ► The lengthy consultation pr
Page 139 and 140: Recommendation 6.8 The Ministry rev
Page 141 and 142: Finding 6.5: Reduction in excess su
Page 143 and 144: Number of Surplus seats In contrast
Page 145 and 146: Utilization Historical and Projecte
Page 147 and 148: Low utilization in the east (74%) a
Page 149 and 150: The assumptions that predicate the
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6.6.5 Net annual cost savings throu
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This has a direct impact on the num
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Table 6.6: Summary of potential ann
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If the 2009 BC Assessment property
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► A school with low enrolment may
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6) Board decision Any decision to c
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uildings). 6.7 Seismic mitigation p
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Table 6.9: Summary of District’s
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Recommendation 6.26 Where VBE is ab
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aggressive capacity rationalization
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Age (Years) 6.8.2 Age of District
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In addition, VBE purports that thes
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6.8.4 Reducing annual maintenance c
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Recommendation 6.33 Other school di
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access the upside of land re-develo
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Table 6.14: Summary of potential fi
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7. Board governance 7.1 Introductio
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► Accomplish goals designed to br
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7.2.3 Methodology and approach Plan
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► Leading practice and peer analy
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7.4 Key findings and recommendation
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Board Priorities The Comptroller Ge
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These Standing Committees are addit
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to a hybrid of VBE’s People and S
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Board of Trustees’ performance se
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Recommendation 7.4.A Board of Trust
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Recommendation 7.5.B During the cou
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8. Other matters All other matters
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9. Summary of recommendations Ref R
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Ref Recommendation Ministry of Educ
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Appendices 9. Other matters Confide
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Document Overview of Class Size and
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Document Class size and student ach
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Document Vancouver Board of Educati
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APPENDIX C: Budget documents prepar
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Document 5 A Restoration Budget pre
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Vancouver Surrey Central Okanagan V
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APPENDIX F: Progress review of prev
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Previous recommendations ► ► po
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Previous recommendations ► ►
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