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Document 3. The SY2015/16 fiscal framework prepared by the Secretary Treasurer and Director of Finance, dated March 2015 to the Education & Student Services and Finance and Legal Committees The document contains: ► ► ► Content Historical financial amended budget information for the SY2009/10 to SY2014/15 with comparative enrolment, staffing, revenue and expenditure information assumptions A summary of revenue and expense by type and the projected SY2015/16 operating funding shortfall ► ► ► The LCR section with an updated projection for SY2015/16 The preliminary operating budget projection section for SY2016/17, with key assumptions used A section on long-term financial sustainability 4. The Preliminary Budget Proposals for SY2015/16 dated March 31, 2015 prepared by the Senior Management Team for the Education and Student Services and Finance and Legal Committees The report includes preliminary budget proposals identified by the Senior Management team to achieve a balanced budget for SY2015/16. Specific topics included are: ► ► SY2015/16 base budget projections Preliminary Budget Proposals totaling $8.5M to balance the SY2015/16 budget ► ► ► ► ► Local Capital Reserve projections inancial projections Additional provincial funding for the Education Plan Supplement ($1.00 million) and the Learning Improvement Fund ($9.24 million) Additional expenditures proposed, both at the district and school level, to address areas of particular need 214 Confidential | All Rights Reserved | EY
Document 5 A Restoration Budget prepared by the Secretary Treasurer and the Director of Finance dated March 31, 2015 for the Education and Student Services and Finance and Legal Committees 6. An infographic detailing the SY2015/16 Preliminary Budget, providing details of public and stakeholder meetings Content The purpose of the report was to identify the additional funding that would be required by VBE in order to “restore the same level of service that was in place over a decade ago.” For purpose of the analysis, the SY2002/03 base budget (before budget cuts) was chosen. The conclusion was that the SY2015/16 operating budget would have to be in the order of $553.7M to be able to deliver the same level of service that was in place before the SY2002/03 budget cuts. The Base Budget’s revenue for SY2015/16 was forecasted at $494.2 million. Accordingly, VBE concluded it would need approximately $59.5 million in additional annual funding “in order to provide the same level of service as was delivered prior to the SY2002/03 budget cuts.” The projected shortfall was estimated at $8.5M. The report contains proposals to balance the budget, including: ► Sale and leaseback, furniture and equipment and print management -$3.5M ► Maintenance reductions, closure of classroom space - $0.5M ► Provincial holdback funds, lease of underutilized space - $0.9M ► ► Band and strings program, international education, adult education, K-12 teaching allocation - $2.0M Other - $2.6M 7 An inter-office memorandum dated April 21, 2015 from the Senior Management Team to the Plenary Education and Student Services and Finance and Legal Committees: “2015/2016 Revised Preliminary Budget Proposals” The memorandum refers to Preliminary Budget Proposals and the consultations that took place with Stakeholders and the public. In total, 30 speakers provided comments. Written submissions were also received and forwarded to the Trustees. Additional budget proposals were submitted: ► Holdback funds - $0.13 ► Lease, band and strings increases – ($0.13) A further committee was scheduled to receive comments on the Revised Budget proposals Confidential | All Rights Reserved | EY 215
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DISCUSSION DRAFT - FOR ADVICE OF MI
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Contents 1. Executive summary .....
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Terms of reference ► ► ► ►
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FCI FTE IPP Internally Appropriated
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1. Executive summary Confidential |
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► ► ► Maintain significant ex
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Finding: The Initial Preliminary Pr
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Administrative, support and overhea
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Prior to implementing capacity rati
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contribute to sound fiscal manageme
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2. Background and context 2.1 Provi
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2.5 Project objectives and scope In
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3. Budget development and forecasti
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3.2.2 Out of scope The areas below
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Objective: Top recommendations: Rev
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$ million Chart 3.1 - Operating Sur
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services ► Tangible capital asset
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In this report where we refer to th
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3.4.2 Budget timeline 1) The Initia
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3.5 Multi-year forecasts 3.5.1 Fore
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3.5.2 Review of SY2014/15 and SY201
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Included in the revenue adjustments
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SY2016/17 and SY2017/18 forecast We
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4. Accumulated surpluses and defici
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4.2.2 Out of scope The areas below
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$ million 4.4 Review of historical
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History of forecasted deficits vs a
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Internally Appropriated Expenses Th
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EY was advised by VBE that operatin
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$ million $ million $ million To co
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Maintaining a net accumulated surpl
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School year SY2014/15 Accumulated S
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5. Administrative, support and over
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In the pages that follow, key findi
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Objective: Identify opportunities t
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5.4.2 Non - Provincial grant (MEd)
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Finding 5.2 VBE received a $0.06M g
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Finding 5.4 VBE is among the top di
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5.4.7 Tuition - offshore tuition fe
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Most school districts, including Va
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Finding 5.9 In absolute terms, VBE
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VBE’s Facilities team performed a
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5.4.13 Summary of revenue opportuni
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600 14.0% Operating expenditure Mil
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If VBE were to achieve the same lev
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Based on our analysis of the previo
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Table 5.5: VBE and Subset Districts
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Table 5.6 : VBE and Surrey average
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5.5.6 Services and supplies - servi
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5.5.8 Services and supplies - profe
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5.5.10 Services and supplies - dues
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5.5.12 Services and supplies - inte
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5.5.14 Services and supplies - util
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5.5.16 Cost efficiency initiatives
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Table 5.10: Management proposals 20
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Table 5.12: New initiatives Initiat
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Table 5.13: Implementation of Deloi
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Table 5.14: Summary of revenue and
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6. Capital asset management 6.1 Int
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6.2 Scope and approach 6.2.1 Work s
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Top recommen dations: VBE develop t
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Table 6.2: Summary of District’s
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6.4.3 Roles and responsibilities Th
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Current state Section Excess Surplu
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6.5.2 Capital project planning proc
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► 2013/14 Capital Plan covering t
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► ► The lengthy consultation pr
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Recommendation 6.8 The Ministry rev
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Finding 6.5: Reduction in excess su
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Number of Surplus seats In contrast
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Utilization Historical and Projecte
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Low utilization in the east (74%) a
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The assumptions that predicate the
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6.6.5 Net annual cost savings throu
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This has a direct impact on the num
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Table 6.6: Summary of potential ann
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If the 2009 BC Assessment property
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► A school with low enrolment may
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6) Board decision Any decision to c
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uildings). 6.7 Seismic mitigation p
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Table 6.9: Summary of District’s
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Recommendation 6.26 Where VBE is ab
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aggressive capacity rationalization
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Age (Years) 6.8.2 Age of District
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In addition, VBE purports that thes
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Page 177 and 178: Recommendation 6.33 Other school di
Page 179 and 180: access the upside of land re-develo
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Page 183 and 184: 7. Board governance 7.1 Introductio
Page 185 and 186: ► Accomplish goals designed to br
Page 187 and 188: 7.2.3 Methodology and approach Plan
Page 189 and 190: ► Leading practice and peer analy
Page 191 and 192: 7.4 Key findings and recommendation
Page 193 and 194: Board Priorities The Comptroller Ge
Page 195 and 196: These Standing Committees are addit
Page 197 and 198: to a hybrid of VBE’s People and S
Page 199 and 200: Board of Trustees’ performance se
Page 201 and 202: Recommendation 7.4.A Board of Trust
Page 203 and 204: Recommendation 7.5.B During the cou
Page 205 and 206: 8. Other matters All other matters
Page 207 and 208: 9. Summary of recommendations Ref R
Page 209 and 210: Ref Recommendation Ministry of Educ
Page 217 and 218: Appendices 9. Other matters Confide
Page 219 and 220: Document Overview of Class Size and
Page 221 and 222: Document Class size and student ach
Page 223 and 224: Document Vancouver Board of Educati
Page 225: APPENDIX C: Budget documents prepar
Page 229 and 230: Vancouver Surrey Central Okanagan V
Page 231 and 232: APPENDIX F: Progress review of prev
Page 233 and 234: Previous recommendations ► ► po
Page 235 and 236: Previous recommendations ► ►
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