Downloadable - Academic Calendar - University of Western Ontario

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Student CentralStudent CentralCourse OutlinesCurrent course outlines are on department websites.Course RegistrationAppointment Start TimePhone: 519-661-2100student.uwo.caYou will be e-mailed in June/July whenyour course registration appointment starttime is available for Fall/Winter studies. Fordetails on your appointment start time signinto your Student Center and click on thebox on the right entitled Enrollment Dates.(Summer course registration can be done72 hours after you activate your SummerRegistration.) Students receive registrationappointment times according to their yearof study, priority being given to upperyear students in descending order. Coursepriorities are lifted allowing more access inJuly.Degree Serviceswww.registrar.uwo.ca/InfoServices/DegreeServices.cfmThe Office of the Registrar offers a numberof Degree Services that allow studentsto better evaluate the modules they areinterested in and their progress throughouttheir degree. The following is a list of theservices available, as well as information onwho can use them and what they will helpyou do. If you have questions about theresults please see your Academic Counsellor.Degree AuditWho is it for? Certain students currentlyenrolled in modules.What does it do? Allows users to auditprogress in their current degree.How do I access it? The degree auditservice is available only to current students.Therefore, you are required to login to theStudent Services website to access it. Eligiblestudents will be able to see the Degree Auditlink under the Degree Explorer link in the‘Records’ section.Degree VerificationSee Official Western Letters in this section.Detailed Statement ofAccountTo access your tuition fee bill, log intostudent.uwo.ca and select “DetailedStatement of Account.” You will be ableto view your account balance, installmentoptions and tuition payment details fivebusiness days after enrolling in courses.Diplomaswww.registrar.uwo.ca/index.cfm/student-records/diplomas/Diplomas are retained in the Office of theRegistrar for two years after Convocation.If you did not attend Convocation, yourdiploma can be picked up in person fromStudent Central, Room 1120 WSS beginning3 business days after your convocationceremony.If you are unable to obtain your diplomain person, then you can request yourdiploma to be mailed to you by visitingstudentservices.uwo.ca, under the ‘myPast’section.Diploma ReplacementsIf your diploma has been lost, damagedor destroyed a replacement diplomacan be reproduced. In order to obtain areplacement diploma:• visit www.registrar.uwo.ca/index.cfm/student-records/diplomas to downloadthe Diploma Replacement Form• or visit www.convocation.uwo.caThe cost of a replacement Diploma is$48.00 (There is an additional fee of $25for mailing within Canada and $50 formailing outside of Canada), which may bepaid by cheque or money order payable toThe University of Western Ontario, or byVisa or MasterCard. Printing may take upto 6 weeks from receipt of request.Diploma AuthenticationPhone: 519-661-2100Student Central provides a servicein which you can have your Westerndiploma authenticated for a third party.The cost is $6.00.Directory Removalstudentservices.uwo.caThis service enables students to notify theOffice of the Registrar that they wish to beexcluded from the online Western directorylisting that provides email addresses.Examination Conflictswww.uwo.ca/univsec/handbook/exam/conflicts.pdfA student who is scheduled to write morethan two examinations in any 23-hour periodmay request alternative arrangements throughthe office of the Dean of their faculty.A student who is scheduled to write twoexaminations concurrently must notify theRegistrar so that arrangements may be madefor both examinations to be written in theExamination Conflict Room in a sequenceestablished by the Registrar. A studentscheduled to write an examination thatconflicts with a holy day of that student’sreligion which prohibits such activity shouldseek accommodation under the terms of thepolicy on religious holidays.Examination SchedulePhone: 519-661-2100www.registrar.uwo.ca/infoservices/Exams.cfmFor preliminary examination schedulesthere may be changes. Do NOT make travelplans based on a preliminary schedule.Facebook, Student Centralwww.facebook.comFor information on important upcomingdates, available services, and other usefulinformation, check out Student Centralon Facebook at ‘Student Central at TheUniversity of Western Ontario’.FeesSee the Fees and Financial Aid section in this guide.Final First Semester ExamsCheck studentservices.uwo.ca site under myPresentFinancial Aid AppointmentsYou can either call the Helpline at 519-661-2100 or visit Student Central, Room 1120Western Student Services Building to book anappointment.GPA Conversion Scalewww.ouac.on.ca/omsaswww.wes.orgPlease note that Western uses a numericgrading scale on transcripts and academicrecords as detailed in the Academic Calendar.54 STUDENT GUIDE 2011-2012
To convert your Western average intoa GPA using the OMSAS scale, pleasevisit the OMSAS website for the most upto-dateUndergraduate Grading SystemConversion Table. Once on the OMSASwebsite, follow these steps:1. Calculate your overall average forcourses taken in a particular year ordegree.ORUse your course final averages forindividual courses as needed.2. Use COLUMN 3 of the OntarioMedical School Application Service(OMSAS) scale to find your average.3. Read across the OMSAS conversiontable to the OMSAS value column andobtain the GPA valueIf you require your Western coursegrades and/or degree qualificationsverified for another educational institution,please visit The World Education Service(WES) for more information.Grade AppealsSee the Academic Information section in this guide.GradesPhone: 519-661-2100student.uwo.cawww.registrar.uwo.ca/index.cfm/student-records/grades/Sign in to Student Center to view yourgrades as they become available. Note:During certain times of the year, grades aresuppressed.More information is available on theGrade Report page and Posted Grades pagein Student Center.GraduationPhone: 519-661-2100www.convocation.uwo.caSee the Graduation section in this guideIntent to RegisterPhone: 519-661-2100www.registrar.uwo.ca/index.cfm/courseenrollment/intent-to-register/Returning in September 2012?Undergraduate students must completethe Intent to Register process by March31, 2012 to be permitted access to courseselection during summer registrationthrough the Student Center. Most studentswill complete the Intent to Register processusing the online service. For students unableto complete the Intent to Register processonline, please see your Faculty for a paperform.How to launch the Online Intent toRegister Service:Log into http://studentservices.uwo.caClick on myPossibilitiesClick on Intent to RegisterInterest Free StatusPhone: 519-661-2100https://osap.gov.on.ca/prodconsum/groups/forms/documents/forms/tcont003388.pdfThis form is for students currentlystudying full-time and who are not receivingOSAP for the current period of study. Theyare also available at Student Central. Youmust visit Student Central to have your formcompleted.Interest ReliefPhone: 1-877-672-7411https://osap.gov.on.ca/OSAPPortal/en/A-ZListofAid/PRD003208.htmlIf you are a graduate and are havingtrouble repaying your OSAP, there areoptions available to you.Late Registration FeesPhone: 519-661-2100www.registrar.uwo.ca/index.cfm/student-finances/fees-refunds/tuition-accountLate registration fees are charged whenstudents fail to select courses during thedesignated web registration period andmanual intervention is required.2011-2012*Full-Time Canadian student = $140.00Part-Time Canadian student = $70.00* Late registration fees are subject to change.Please refer to www.registrar.uwo.ca for updatedinformation.Letter of PermissionPhone: 519-661-2100www.registrar.uwo.ca/index.cfm/course-enrollment/letter-of-permission/A Letter of Permission is a document thatenables a Western undergraduate to enroll in oneor more specific courses at another Universitywithout having to apply for formal admissionto the other institution. Upon completion, thecourses are transferred to the student’s record atWestern.Students in degree programs at The Universityof Western Ontario may take courses at otheraccredited universities for transfer creditsprovided the Faculty in which they are currentlyregistered approves such courses in advance.The approval is subject to individual Faculty/Department regulations and is granted in theform of a Letter of Permission (issued by theRegistrar’s Office).To obtain a Letter of Permission, pleaseapply at your faculty counselling office as earlyas possible and at least one month prior to thecommencement of classes at the other institution.Letters of Permission may take up to 3 weeksto process from the time they are received at theRegistrar’s Office (signed and approved by bothDepartment and Faculty) and the three week timeframe will be enforced during the peak period ofMarch 15th until August 31st. The applicationform for a Letter of Permission is available atyour Academic Counselling Office. Fall/WinterLetter of Permission forms will not be processedbefore May 15th unless there are mitigatingcircumstances.Lost and FoundSee the Safety and Security section in this guide.Name ChangePhone: 519-661-2100www.registrar.uwo.ca/index.cfm/student-records/updating-personal-info/A student wishing to change his/her namefor the purposes of their student record has twooptions as set out within University Regulations.These two options are outlined below.Continued…Student CentralSTUDENT GUIDE 2011-201255
Page 1 and 2: All dates and contents in this guid
Page 3 and 4: Move into ResidenceSeptember 20111
Page 5 and 6: November 2011Last day to receive ad
Page 7 and 8: January 20121 2 3 4 5 6 7January 20
Page 9 and 10: March 2012Last day to receive admis
Page 11 and 12: May 2012May 2012SUNDAY MONDAY TUESD
Page 13 and 14: Academic InformationAcademic Appeal
Page 15 and 16: Campus EventsThis is not an inclusi
Page 17 and 18: Housing Mediation ServicesDepartmen
Page 19 and 20: Dining on CampusCampus Meal PlanPho
Page 21 and 22: Excellence & High AchievementAdmiss
Page 23 and 24: Affiliate students should consult w
Page 27 and 28: HousingDivision of Housing & Ancill
Page 29 and 30: LeadershipBoard of GovernorsMeeting
Page 31 and 32: ParkingPhone: 519-661-3973www.uwo.c
Page 33 and 34: Work Safe program with Campus Polic
Page 35 and 36: student—admissions, programs, ser
Page 37 and 38: InPrint, USCPhone: 519-661-3578www.
Page 39 and 40: Western Mustangs &Intercollegiate A
Page 41: Student CentralMain OfficePhone: 51
Page 45 and 46: eceive your card within 10 business
Page 47 and 48: Volunteer & Clubs94.9 CHRW - Radio
Page 49 and 50: UniversityStudents’Council (USC)w
Page 51 and 52: TERMAlumniAncillary FeesBursaryConv
Page 53 and 54: The student to facultyratio at Bres
Page 55 and 56: Huron is the foundingcollege of Wes
Page 57 and 58: The average first-yearclass at King
Page 59 and 60: Important ContactsThe University of

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