Downloadable - Academic Calendar - University of Western Ontario

STUDENT CENTRALStudent CentralA student wishing to change his/her name foruse within the Division of Human Resources orAlumni Relations & Development must contactthese areas separately.1. Requests to Change Students’ Names onAcademic Records:Students who wish to change their nameused for official registration purposesare required to provide 2 pieces ofacceptable documentation including photoidentification reflecting the change request.The name will appear on all officialacademic records, unless otherwisespecified.2. Request to Change Students’ Names onDegree Diplomas:Students who wish to include a variationof their complete name for the purposeof their printed degree are requiredto complete a form located at www.registrar.uwo.ca. The name variation forthe printed degree will be retained as partof the student’s permanent record anddisplayed separately on official transcriptswith the degree conferral information.Official Western LettersPhone: 519-661-2100www.registrar.uwo.ca/index.cfm/student-records/statement-lettersAn Official Western Letter is a documentprepared and sealed by the Registrar’s Officeused for various purposes. Letters may beordered by fax or through Student Central,Room 1120 WSS. Certain letters may also beordered online through your Student Centerstudent.uwo.ca. Official Western Lettersare considered confidential documents andtherefore, cannot be ordered or released toanyone but the student unless authorized bythe student to do so. Cost: $12.00 per letter.Fax and courier fees extra. Payment must bereceived prior to the letter being produced.*Please note that requests made by telephoneor email will not be acceptedWhat can Official Western Letters beused for?• Proof of current or past enrollment• Verification of a degree• Verification of upcoming graduation• Courses taken extra to a degree (QECOletters for teachers)• Statement of current fees or past feespaid• Visa letters (for international students,must be indicated on form)If the letter you require is not listedhere please contact Student Central at519-661-2100 for assistance.What can’t we put on a letter?• Student grades (please order atranscript)• List of courses taken (exceptions madefor Nursing students)56OSAPSee the Fees and Financial Aid section in this guide.Password ReplacementSee Resetting a Forgotten Password in this section.Payment of FeesSee the Fees and Financial Aid section in this guide.Photo IDSee Western ONECard in this section.PIN RetrievalSee Western Access Code in this section.Privacy PolicySee Safety and Security section in this guide.RefundsSee the Fees and Financial Aid section in this guide.Registering for CoursesPhone: 519-661-2100student.uwo.ca1. Log in to Student Center: student.uwo.ca2. Check for your course registration start timeunder ‘Enrollment Dates’ on the right handmenu3. Click on ‘Add a class’ (add classes)4. Enter the class number or use ‘search fora class’ to find a class by subject and/orcatalogue number5. Select the appropriate class and lab/tutorialcomponents if necessary.6. Select ‘Next’ to add class to EnrollmentShopping Cart7. Click on ‘Proceed to Step 2 of 3’ to confirm8. Click on ‘Finish Enrolling’9. Review the results10. Select ‘My Class Schedule’ to view course(s)For Summer sessions, students must term activateprior to registering for classes.Summer ActivationWhen? Late February - Mid July.How? Log on to studentservices.uwo.ca todeclare your intention to enroll in summerclasses by clicking on ‘Summer Activation.Please allow up to 72 hours for web registrationto become available to you through yourStudent Center.Release of InformationPhone: 519-661-2100www.registrar.uwo.ca/index.cfm/general-information/release-of-information/The privacy of your personal informationis important to us. Due to privacy legislationwe will not release personal informationabout you unless authorized by you to do so.To give a third party (parents/spouse/friends)the ability to access information or a serviceon your behalf, log into your Student Centerusing your Western username and passwordand select the “Release of Information”link under “Self Service > Student Center”.From here you can specify the individualto whom you wish to give access and thespecific access that you wish to assign to thisindividual.Requests for ReliefPhone: 519-661-2100www.westerncalendar.uwo.ca/2011/pg112.html.See Academic Information section in this guide.Resetting a ForgottenPasswordPhone: 519-661-2100www.uwo.ca/its/identity/resetpw.htmlFor in-person inquiries, visit ITS in theSupport Services Building.SIN – Social InsuranceNumber Replacement CardPhone: 1-800-622-6232www.servicecanada.gc.caDominion Public Building457 Richmond St., London, OntarioA Social Insurance Number card is requiredidentification to pick up OSAP.Applying at a Service Canada CentreService Canada has made it easy for youto apply for a Social Insurance Number(SIN), to replace your card, or to amend yourSIN record.Simply gather the documents you needand take them to your nearest ServiceCanada Centre. If your application anddocuments are in order, you will get aSocial Insurance Number in one visit and