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ICCS 2009 Technical Report - IEA

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School coordinators were required to provide all specified information about their respectiveschools, coordinate the date, time, and place for testing, obtain parental permission (ifnecessary), liaise with the test administrator to coordinate the test session, distribute teacherand school questionnaires, and coordinate completion of the student tracking forms andteacher tracking forms. School coordinators also ensured that all assessment materials had beenreceived, were kept secure at all times, and were returned to the national center after the testadministration.National centers sent a class listing form to each school coordinator and asked him or her toprovide information on all the eligible target-grade classes in the school. Using this information,the national centers sampled classes within the schools. Intact classes were sampled in order toensure that every student in the school was in only one class (course) and that no student waslisted in more than one class. Ensuring that there was no overlap was a necessary requirementfor obtaining a random sample of classes that was representative of all target-grade students atthe school.Figure 8.1 presents the major activities conducted by the national centers when workingwith schools to sample classes, to track schools, teachers, and students, and to prepare for testadministration.Figure 8.1: Procedures for working with schools to prepare for test administrationNational CenterSchoolsContacting and Tracking Schools• Contact sampled schools• Get started in WinW3S (complete project informationand import school files)• Complete/adapt school information• Record school participation• Print and send class listing formsClass Sampling and Tracking• Enter school information from class listing forms• Enter teacher information from class listing forms• Enter class information from class listing forms• Sample classes• Print and send teacher listing forms• Print and send student listing formsTeacher Sampling; Student and Teacher Tracking• Enter teacher information from teacher listing forms• Sample teachers• Enter student information from student listing forms• Assign test booklets and questionnaires to students• Print teacher listing forms• Print student listing forms• Print test instrument labels• Send tracking forms and labeled test instuments toschoolsList all classes in the grade to be tested andspecify number of teachers in that gradeList teacher information on teacher listing formsand student information on student listing formsTEST ADMINISTRATION92 <strong>ICCS</strong> <strong>2009</strong> technical report

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