FEASIBILITY_STUDY , item 14. PDF 1 MB - Meetings, agendas and ...

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A feasibility study prepared for the Black Box TrustNovember 20115 Governance5.1 Organisational structureThe Black Box venue operates under a formal governance structure, comprising a ManagementCommittee of board members including a Chairperson, Company Secretary, Director and twoboard members, each of which have a wealth of experience within the arts and culture sector.The details of each Management Committee member are provided below:Chairperson:Colette NorwoodBritish Council Northern Ireland, Arts ManagerCompany Secretary:Sean KellyCathedral Quarter Arts Festival & Out to Lunch Festival, DirectorDirector:Declan HillForum for Alternative Belfast, DirectorBoard Member:Stephen HackettBelfast Film Festival, ProgrammerBoard Member:David HyndmanNVTV (Northern Visions), DirectorThe Company Secretary is responsible for arranging board meetings which are attended by therest of the Management Committee on a regular basis. The minutes of each are recorded andthen summarised at the beginning of subsequent meetings with the aim of resolving any issuesoutstanding from previous meetings. The purpose of the board meetings is to review overallperformance and make decisions regarding the operation of the venue.The venue is run day-to-day by the Venue Manager and the Assistant Manager with additionalsupport provided by three Duty Managers and a mix of bar staff, door staff, volunteers and workplacements. The company accounts are managed by an appointed finance officer. Theorganisational structure of the Black Box is summarised in Figure 5.1 below.36
A feasibility study prepared for the Black Box TrustNovember 2011Figure 5.1: Black Box organisational structureBlack Box Management CommitteeNeil Jacques VenueManagerSarah BainesFinance OfficerSarah JonesAssistant ManagerVolunteers + WorkPlacementsPeter McCloskeyDuty ManagerTomas Gorman(Green Room)Duty ManagerAndrew MasonDuty ManagerDoor StaffGreen RoomCasual StaffBar StaffThe Management Committee recognise the need to review its board members to ensure thatthe venue is operating under a diverse profile of skills and expertise to make informed decisionsfor the organisation and to guide it in the right direction going forward.The Committee have recently concluded that the Black Box would benefit from having boardmembers with a background in finance and experience of helping organisations move towardsgreater sustainability. They have identified two appropriate candidates who fit with these criteriaand have invited them accordingly to join as board members. New board members will beappointed in November/December 2011.The proposed members, should they accept, will play a significant role in addressing theconcerns highlighted by the venue‟s key stakeholders, regarding the current level of fundingprovided to the Black Box, and its future funding and sustainability.In view of the great support that the Black Box enjoys from its audiences, the Board may alsowish to consider how it might make greater use of volunteers in running and assisting in theoperation of the venue. We appreciate the challenges of using volunteers and mixing volunteersand paid staff but would suggest that it might be considered as part of the way forward.5.2 Case studiesIn order to gain a deeper understanding of the funding, organisational and operationalstructure of the Black Box and the challenges it faces, we felt it would be beneficial to consultwith other venues of a similar nature. We also wished to gain a perspective of „best practice‟ inoperating an arts and culture performance space.37
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