DOCS System Configuration Management Plan - U.S. Department of ...

3.4. DOCS Configuration Management Libraries (Repositories)The CM Representative will establish one or more controlled electronic and/or physicalconfiguration management libraries (repositories). The libraries will be created usingexisting project tools and will contain various DOCS elements that need to be retained ina secure environment. Project and DOE personnel will be granted various levels ofprivileges for accessing libraries, as determined by the CMB. Appendix F contains theconfiguration library.3.4.1. Physical LibraryConfiguration management may establish a Physical Library in which mastercopies of documents and media will be retained. The DOCS PhysicalConfiguration Management Library will be located, at least initially, within theConfiguration Management Representative’s office space at Forrestal. A“backup” physical library will be located offsite in the L’Enfant Plaza building. AHR-44 representative will be responsible for providing a secure environment toretain copies of all documents and media.The Configuration Management Representative will obtain master copies of allproject documentation, assign an identifier to them, and place them in securestorage. As changes to these documents occur, the Configuration ManagementRepresentative, as Librarian, will implement those changes directed by theConfiguration Management Board, revising the documents as directed. Anelectronic Library List will be maintained with updates on a periodic basis, andpublished in the DOCS domain. The Library List will show the completecontents of the Physical Library, and include a provision that identifies additionsor deletions since the previous list. The Physical Library, like all configurationmanagement libraries, is subject to periodic Software Quality Assurance (SQA)audit.Project personnel may obtain temporary custody of a loaner version of thedocument from the library, or request a permanent copy. Library procedures willbe developed and implemented by configuration management.Docsscb5c.doc Page 21 of 93 2/23/2007