Rota Design for 2009 - North Western Deanery

More documents

Recommendations

Info

Appendix EBanding Appeal GuidanceProtocol for the rebranding ofTraining grade postsIssue1. There has been some confusion and variablequality of process during the exercise to bringPRHO posts into compliance for the 1st August2001. As a result, the national issue of furtherjoint guidance and documentation is felt necessary.Action2. Regional Action Teams must:Ensure that in all instances where rebanding ofposts is carried out, the process as laid out in theattached proforma document is followed in allcases, and recorded using the proforma a copy ofwhich will be retained by the Regional ActionTeam together with supporting documentation.Background3. The procedure for re-banding existing posts is laidout in Advance Letter AL(MD)2001/01, in Termsand Conditions of Service, and added to by SteveBarnett’s letter to the service of 12 March 2001.The department and the BMA agree that amechanism which rebands posts using in-postmonitoring, rather than assessment of complianceon paper or using other theoretical means, is theproper way of proceeding in the vast majority ofcases. Such rebanding is most effectively carriedout midpost in, for example, May or November, toallow rotas to bed in and to allow ‘fine tuning’after monitoring. Both sides accept, however, thatthere will be a few occasions, where significantchanges to rotas or staffing levels make itimpractical to fully implement changes to workingpractices before new staff come into post, where itwill be necessary to assess the likely banding of arota in advance of its implementation, to allow anemployer to offer posts to new employees on arealistic basis.4. Such occasions will be rare. It cannot be taken forgranted, for example, that full shifts will always becompliant as natural breaks may not be achievedor shifts may overrun. Similarly, the restrequirements of other types of rota pattern cannotbe assumed and it will therefore not beappropriate to assume that particular workingpatterns can be offered at a predicted band.However where for example servicereconfiguration or merger means that it is notpossible to implement and monitor a full rotabefore it’s proposed date of introduction, thefacility is needed to allow an employer to offer apost at an expected band. This must be dependantupon the employer demonstrating to thesatisfaction of the Action Team that it was notpossible to implement a full rota in advance,although the employer should where possiblemake arrangements to test in advance those partsof the new arrangements most likely to be noncompliant. It also places a responsibility on theemployer to monitor and confirm the bandingwithin a fixed timescale following the introductionof the new working arrangements.5. The proforma attached covers the normalrebanding process, with the facility to allow for theprovisional rebanding of a post in advance ofpractical monitoring.6. As with all instances of backdating pay under thebanding system, repayment where a lower bandthat has been paid is subsequently found to beinappropriate must be paid from when salaries atthe provisional lower band were first paid62
AppendicesNotes1. The proforma should be used both as a checklistto ensure that all the necessary stages of therebanding process have been adhered to, and as arecord of the process for payroll purposes.2. Column headings are to be interpreted as:- Stage: a step in the process which must becompleted- Evidence required: documentation/data/inputthat must be available in order to facilitate adecision at the relevant stage- Documentation: the formal confirmation thatthe stage has been followed through tosuccessful completion.3. In the proforma, references to the action teamshould be taken to refer to the Regional Improvingjunior doctors working lives action team or anysuccessor body.4. Where a decision from the Action Team isindicated, such a decision must be agreed by at aminimum, both a junior doctor employee and aBMA junior doctor representative, and will becoordinated by an officer acting with the fullauthority of, and nominated by the Action TeamChair.6. In recognition of the range of different monitoringprocesses used in the regions and not wishingeither to duplicate current practices or to create anunnecessary burden on trusts we do not proposeto be prescriptive in the way supportingmonitoring data is to be presented. However:- evidence of monitoring must conform to therequirements of the documentation issued asguidance accompanying HSC 2000/031- monitoring and/or analysis data produced bysome software packages such as ND2000 willbe acceptable for the purpose of this exercise –further guidance will be issued in due course.7. Where provisional banding is authorisedmonitoring should take place within six weeks ofthe implementation of new workingarrangements, and all necessary actions taken toensure that the results of the monitoring arereflected in banding and salary.5. The order of the stages in the Proforma does notfollow the order stated in AL(MD)1/01; this is tofollow a logical process. It would for example beappropriate in most cases for the Action Team todiscuss and agree revised arrangements withjuniors and their employers in advance of seekingeducational approval.63
Page 1 and 2:
WORKING TIME DIRECTIVE 2009PUBLICAT
Page 3 and 4:
Contents page1. Introduction 21. Se
Page 5 and 6:
2. Importance of goodrota designi.
Page 8 and 9:
2. Basic New Deal andWTD RevisionNe
Page 10 and 11:
3. Rota Design Life CycleRota desig
Page 12 and 13:
2. Feasibility studyAfter identifyi
Page 14 and 15: F1s Mon Tues Weds Thurs Fri Sat Sun
Page 16 and 17: 4. Design“There cannot be a ‘on
Page 18 and 19: 7. ReviewThe three possible outcome
Page 20 and 21: 4. Good Practice GuidanceHandoverMo
Page 22 and 23: Trust WTD policiesThere are many ar
Page 24 and 25: Approval to change band/work patter
Page 26 and 27: STAGE 1AAgreement of trainees to pr
Page 28 and 29: STAGE 1cEducational approval for pr
Page 30 and 31: 5. Pitfalls to avoidRotas monitorin
Page 32 and 33: 6. Banding AppealsThe following sec
Page 34 and 35: At banding appeal1. There is little
Page 36 and 37: 7. Additional Advice1. If trusts em
Page 38 and 39: Points to consider with other worki
Page 40 and 41: 8. Support, evidence andguidance al
Page 42 and 43: Taking this methodology further the
Page 44 and 45: 9. AppendicesAppendix ASoftware too
Page 46 and 47: 1.0 Roles and responsibilities:1.1
Page 48 and 49: Bleep Filtering ChartHospital At Ni
Page 50 and 51: Record of Changes to Document - Iss
Page 52 and 53: Example bleep policy 3Manchester Me
Page 54 and 55: Appendix CSample WTD policySouth Ma
Page 56 and 57: Pay Banding SupplementsBand: averag
Page 58 and 59: 2.2 Similarly to 2.1 above, where a
Page 60 and 61: Hours Breach ReportNameGradeDepartm
Page 62 and 63: Example natural break policy 2Guida
Page 66 and 67: Approval To Change BandTrust:Hospit
Page 68 and 69: 10. References1HSC 1998/204. Workin
Page 71 and 72: 69Notes
show all

Rota Design for 2009 - North Western Deanery

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?