Rota Design for 2009 - North Western Deanery

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Approval To Change BandTrust:Hospital:Specialty(ies):Numbers of doctors in working arrangement by gradePRHO: SHO: SpR: OtherWorking pattern:Current banding: Proposed banding: Effective date:Stage Evidence required Documentation Confirmed Y/N1a.Consult post holders onproposed changes andobtain agreement of themajority participating inthe working arrangements.Approval of majority ofcurrent/incoming postholdersTemplate signed by trustjunior doctor representativeconfirming agreement ofmajority of current/incomingpost holders1b.Submit details of the newworking arrangements tothe action team forinformation and invitedcomment.1c. Obtain agreement fromClinical Tutor for educationpurposes.Full details of proposedworking arrangements and/orrota summary (eg fromND2000 software)Full details of proposedworking arrangementsComments of Action TeamLetter signed by action teamchair or delegated authorityconfirming theoreticalcompliance of workingarrangementsLetter signed by dean ordelegated authority confirmingeducational acceptability ofworking arrangementsIf exceptionally and because of the impracticality of full implementation of new working arrangements a trust wishes to offerfuture posts at an expected banding in advance of actual monitoring, approval must be sought from the regional action team(or its equivalent) in advance of making any such offer. Any offer made in these circumstances will be strictly provisional, andmust be confirmed by monitoring following the implementation of new working arrangements.Stage Evidence required Verification Confirmed Y/N2. Submit request forprovisional approval ofworking arrangements toAction TeamSigned letter from trust givingreasons for inability to fullymonitor before rebanding.Evidence of full or partialtesting/monitoring of proposedarrangementsLetter signed by ActionTeam Chair or delegatedauthority authorising anoffer of provisional banding.Current Banding: Provisional New Banding: Implementation Date:Action Team SignatoryDate:Stage Evidence required Verification Confirmed Y/N3. Monitoring of workingpattern and confirmationof bandingCompleted monitoring returnsfrom 75% of doctors on rotaover full 2 week periodSummary of monitoring resultsThis signed templatePrevious banding: Verified New Banding: Effective Date:Trust signatory(Designation)Rota signatory(Designation)Action team signatory(Designation)Date:Date:Date:64
AppendicesAppendix FFurther informationNew Deal Informationhttp://www.dh.gov.uk/PolicyAndGuidance/HumanResourcesAndTraining/ModernisingPay/JuniorDoctorContracts/JuniorDoctorContractsArticle/fs/en?CONTENT_ID=4053873&chk=77RU2UWTD Informationhttp://www.healthcareworkforce.nhs.uk/workingtimedirective.htmlhttp://www.berr.gov.uk/employment/employmentlegislation/working-time-regs/index.htmlHospital at Nighthttp://www.healthcareworkforce.nhs.uk/hospitalatnightHandoverhttp://www.bma.org.uk/ap.nsf/AttachmentsByTitle/PDFsafehandover/$FILE/safehandover.pdfNWP Rota databasehttp://www.healthcareworkforce.nhs.uk/working_time_directive/rotas%2c_handover_and_escalation_tools/wtd_compliant_rotas.htmlRota Designhttp://www.bma.org.uk/ap.nsf/AttachmentsByTitle/PDFrotadesign/$FILE/rotadesign.pdfRota Monitoringhttp://www.bma.org.uk/ap.nsf/AttachmentsByTitle/PDFrotamonitoring/$FILE/rotamonitoring.pdf65
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WORKING TIME DIRECTIVE 2009PUBLICAT
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Contents page1. Introduction 21. Se
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2. Importance of goodrota designi.
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2. Basic New Deal andWTD RevisionNe
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3. Rota Design Life CycleRota desig
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2. Feasibility studyAfter identifyi
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F1s Mon Tues Weds Thurs Fri Sat Sun
Page 16 and 17: 4. Design“There cannot be a ‘on
Page 18 and 19: 7. ReviewThe three possible outcome
Page 20 and 21: 4. Good Practice GuidanceHandoverMo
Page 22 and 23: Trust WTD policiesThere are many ar
Page 24 and 25: Approval to change band/work patter
Page 26 and 27: STAGE 1AAgreement of trainees to pr
Page 28 and 29: STAGE 1cEducational approval for pr
Page 30 and 31: 5. Pitfalls to avoidRotas monitorin
Page 32 and 33: 6. Banding AppealsThe following sec
Page 34 and 35: At banding appeal1. There is little
Page 36 and 37: 7. Additional Advice1. If trusts em
Page 38 and 39: Points to consider with other worki
Page 40 and 41: 8. Support, evidence andguidance al
Page 42 and 43: Taking this methodology further the
Page 44 and 45: 9. AppendicesAppendix ASoftware too
Page 46 and 47: 1.0 Roles and responsibilities:1.1
Page 48 and 49: Bleep Filtering ChartHospital At Ni
Page 50 and 51: Record of Changes to Document - Iss
Page 52 and 53: Example bleep policy 3Manchester Me
Page 54 and 55: Appendix CSample WTD policySouth Ma
Page 56 and 57: Pay Banding SupplementsBand: averag
Page 58 and 59: 2.2 Similarly to 2.1 above, where a
Page 60 and 61: Hours Breach ReportNameGradeDepartm
Page 62 and 63: Example natural break policy 2Guida
Page 64 and 65: Appendix EBanding Appeal GuidancePr
Page 68 and 69: 10. References1HSC 1998/204. Workin
Page 71 and 72: 69Notes
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Rota Design for 2009 - North Western Deanery

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