Events Strategy - Devonport City Council

Strategy Action Responsibility Timeframe Performance OutcomesProvide infrastructure supportwithin Council’s resourcecapacity.• Assist event coordinator with event sitepreparation (i.e. toilets electricity) See allInfrastructure info re Objective 3.Events unit &InfrastructureServicesAs required • Data Base• Pre event Checklist.• Where necessary assist with or coordinateroad closures.• Provide technical assistance when groups areusing the DECC as a venue.• Assist event coordinator with developing andimplementing risk management procedures.InfrastructureServicesAs required • Number of Road Closures.DECC As required • Provision of suitable lightingand sound technology atDECC.Com ServicesEvents Unit andCouncil RiskManagerOn a needsbasis• Events Risk assessment andchecklist.• Events unit to monitorproposals.• Advise event organisers of Council regulationsregarding the use of Council facilities andopen space.EventsReferenceGroupAs required • Events checklist listing alllegal obligations.• Events unit to monitor.• Refer to Council’s risk management policywhen assessing event safety and suitabilityetc.EventsReferenceGroupAs required • Coordination of safe events.Provide administrative adviceand support.• Assist event coordinator with finding and/orcontracting artists and suppliers.Com ServicesEvents UnitAs required • Data base /contact list forlocal talent and/orsuppliers.• Distribute relevant event information tocommunity regarding Christmas lightscompetition.EngineeringServices –ReceptionDecembereach year• Prepare & distributeChristmas lights competitioninformation.• Provide general administrative services toDECC hirers.DECC As required • DECC – Ticketing Services.Provide financial supportthrough Council’s CommunityGrants Scheme.• Refer groups requesting funding for financialassistance to the Community Services Officer.CommunityServicesAs required • Community AssistanceScheme grants program.11