Events Strategy - Devonport City Council

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Strategy Action Responsibility Timeframe Performance OutcomesProvide infrastructure supportwithin Council’s resourcecapacity.• Assist event coordinator with event sitepreparation (i.e. toilets electricity) See allInfrastructure info re Objective 3.Events unit &InfrastructureServicesAs required • Data Base• Pre event Checklist.• Where necessary assist with or coordinateroad closures.• Provide technical assistance when groups areusing the DECC as a venue.• Assist event coordinator with developing andimplementing risk management procedures.InfrastructureServicesAs required • Number of Road Closures.DECC As required • Provision of suitable lightingand sound technology atDECC.Com ServicesEvents Unit andCouncil RiskManagerOn a needsbasis• Events Risk assessment andchecklist.• Events unit to monitorproposals.• Advise event organisers of Council regulationsregarding the use of Council facilities andopen space.EventsReferenceGroupAs required • Events checklist listing alllegal obligations.• Events unit to monitor.• Refer to Council’s risk management policywhen assessing event safety and suitabilityetc.EventsReferenceGroupAs required • Coordination of safe events.Provide administrative adviceand support.• Assist event coordinator with finding and/orcontracting artists and suppliers.Com ServicesEvents UnitAs required • Data base /contact list forlocal talent and/orsuppliers.• Distribute relevant event information tocommunity regarding Christmas lightscompetition.EngineeringServices –ReceptionDecembereach year• Prepare & distributeChristmas lights competitioninformation.• Provide general administrative services toDECC hirers.DECC As required • DECC – Ticketing Services.Provide financial supportthrough Council’s CommunityGrants Scheme.• Refer groups requesting funding for financialassistance to the Community Services Officer.CommunityServicesAs required • Community AssistanceScheme grants program.11
Strategy Action Responsibility Timeframe Performance OutcomesDevelop partnerships with andbetween relevant groups andorganisations.• Identify opportunities to strengthening thecoordination and delivery of events by linkingcommunity groups and organisations.CommunityServices DivisionAs required • Regular analysis of eventsdata base to determineduplication andopportunities for cooperationbetween eventorganisers.• Facilitate succession planning. Com ServicesEvents UnitAs required • Analyse managementstrategies – leadership roleswithin individual events andfacilitate discussion.Provide opportunities for groupsand organisations to developtheir event management skills.• Advise groups and organisations ofopportunities to attend event managementworkshops, seminars and conferences.Com ServicesEvents UnitAsopportunitiesarise• Forward on emails, flyersand info to relevantorganisations.Evaluate the success andviability of events.• Encourage event coordinators to conduct anevaluation of their event.Com ServicesEvents UnitJune 2007 • Set up Event Evaluationquestionnaires.• Obtain information regarding event outcomesto determine viability and future Councilinvestment.• Build assessment questionsinto grant acquittal forms.• Ensure event assessment is provided as part ofthe Community Small Grants acquittalprocess.12
Page 2 and 3: Executive SummaryThe Devonport City
Page 4 and 5: The City of Devonport Health Policy
Page 6 and 7: Key PrinciplesThe Devonport City Co
Page 8 and 9: PartnershipsThe success of this str
Page 10 and 11: Strategy Action Responsibility Time
Page 14 and 15: Objective 3:Identify, initiate, dev
Page 16 and 17: Objective 4:Support individuals, gr
Page 22 and 23: Provide an opportunity for Council
Page 24 and 25: Event Management KitImplementation
Page 26 and 27: Appendix A - Events DatabaseEventsE
Page 28 and 29: Appendix B - Events Management Chec
Page 30: Appendix B - Events Management Chec

Events Strategy - Devonport City Council

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