Events Strategy - Devonport City Council

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Objective 4:Support individuals, groups and organisations with the coordination of events that attract regional, state and national audiences.Eg. Taste the Harvest, Apex RegattaStrategy Action Responsibility Timeframe Performance OutcomesSupport the attraction andretention of events toDevonport.• Provide support to organisations who host eventsof Regional, State and National significance inDevonport.EventsReferenceGroup& MarketingDevonportOngoing • Assistance given to eventcoordinators.• Establish a funding program that strategicallyand equitably allocates funding and Councilassistance.CommunityServicesOngoing • Development andImplementation of FinancialAssistance Policy.Support the development andgrowth of events in Devonport.• Develop partnerships with the local community,Cradle Coast Authority, Events Tasmania andDevonport Commercial Promotions (DCP).Whole ofCouncilOngoing • Regular liaison withcommunity groups, CradleCoast Authority and EventsTasmania, DCP.• Identify and respond to events which have thepotential and desire for growth. Support is to begiven to these events at the appropriate level.RelevantCouncil DivisionOngoing • Where feasible Councilassistance with eventorganisation.• Growth in events sector.Provide advertising andmarketing support to eventcoordinators.• Display appropriate event advertising materialon Council’s advertising display spaces.• From time to time assist with the development ofposters and flyers.• Promote events through editorial, advertising,events calendars and events notice boardsEvents unitEvents Unit &MarketingDevonportOn a needsbasisOngoing• Make generic advertisingboards available and assistwith poster making whereappropriate and possiblewithin available resources.• Opportunities identified topromote events15
Strategy Action Responsibility Timeframe Performance OutcomesProvide infrastructure, healthand risk management supportwithin Council’s resourcecapacity.• Assist with event site coordination.EventsReferenceGroupOn a needsbasis• Set up data base of councilassisted events.• Hold regular Events ReferenceGroup meetings.• Assist with and/or coordinate road closures• Monitor temporary building licences• Health Department regulations• Risk Management• Public liability and other insurancesCouncil EventsReferenceGroupAs required• Ongoing monitoring ofChecklists and forms• Development of Licence andPermit Kit.• Where necessary provide technical assistanceand equipment for event coordinators usingCouncil venues.RelevantCouncil DivisionAs required• Make available Councilequipment and infrastructuresupport.Provide administrative supportto event coordinators• Provide general administration support based onavailability of Council Resources.RelevantCouncil DivisionAs required• Assist event coordinator with finding and/orcontracting artists and accessing suppliers.RelevantCouncil DivisionAs required• Development of artist,performer and supplierdatabase.• Distribute relevant event information tocommunity.Com ServicesEvents Unit &MarketingDevonportAs required• Dissemination of eventinformation.Provide financial supportthrough Council’s CommunityGrants Scheme and byresponding to requests forCouncil’s endorsement ofevents.• Refer groups requesting funding for financialassistance to the Community Services Officerand to other organisations that have grantsopportunities.• Advise groups and organisations of fundingopportunities.RelevantCouncil DivisionCommunityServicesAs requiredAs required• Ongoing monitoring ofspecific Events fundingprogram in Council’sCommunity Assistance GrantsScheme.• Information on website andmail outs.• Provide letters of support to groups andorganisations seeking funding for events that fitwithin the criteria outlined in this strategy.Com ServicesEvents UnitMarketingDevonportAs required• Number of letters of support.16
Page 2 and 3: Executive SummaryThe Devonport City
Page 4 and 5: The City of Devonport Health Policy
Page 6 and 7: Key PrinciplesThe Devonport City Co
Page 8 and 9: PartnershipsThe success of this str
Page 10 and 11: Strategy Action Responsibility Time
Page 14 and 15: Objective 3:Identify, initiate, dev
Page 22 and 23: Provide an opportunity for Council
Page 24 and 25: Event Management KitImplementation
Page 26 and 27: Appendix A - Events DatabaseEventsE
Page 28 and 29: Appendix B - Events Management Chec
Page 30: Appendix B - Events Management Chec

Events Strategy - Devonport City Council

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