Student Handbook - Sweet Briar College

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Section III: SGA BudgetA. Budget Cycle and Timing1. There shall be a budget allocation cycle per semester upon receipt of theStudent Life Fee checks received by the SGA.2. The Fall Budget shall be presented to the SGA for a vote no later thanone week after the business office releases the Student Life Fund.3. Should the proposed budget not pass, the following shall occur:a. The Budget Committee shall immediately reconvene to prepare anew budget proposal.b. An emergency SGA meeting shall be set for the following Monday,regardless of previously scheduled events, with the sole purpose ofreviewing a new budget proposal.B. Organizational Requirements1. The CO must be recognized by ICC as an active CO at the time of budgetallocations.a. If a CO’s account is frozen at the time of budget allocations, nofunds will be distributed to that CO.b. CO’s that are awaiting ICC approval must wait until they areofficially recognized before they apply to receive SGA funds.2. In order to request SGA monies, the CO must have fully completed allclub registration forms, the hazing statement, CO authorization signatureform, and have submitted a current copy of their constitution.a. The Briar Patch, The Voice, Red Clay and WNRS and Paint n’Patches are required to propose any new contracts before beingsigned with the assurance that SGA will cover reasonable costs.b. If any of the forms or documents listed above is incomplete ormissing at the time of budget allocations, the CO’s budget requestwill be denied.c. Media clubs requiring signing of contract for more than oneacademic year must present three varying proposals to SGA.d. If requesting money from SGA to attend a conference a CO mustinclude in their budget request forms a detailed outline of anyconference related fees, travel, lodging, conference registration andany other conference related fees, excluding food.3. All monies requested by the CO must be delineated so that the BudgetCommittee can evaluate the allotment of funds on a case-by-case basis.4. All forms must be submitted by the specified time on the date that theyare due. Late budgets will not be accepted for any reason.________________________________________________________________16
5. SBO Accountsa. All monies distributed by SGA will be deposited in a StudentBusiness Office account in the name of the appropriate CO.b. If a club is inactive for one academic year (two semesters), and failsto register as an active CO the following semester, existence of theCO will no longer be recognized by ICC or SGA. The CO’s accountwill then be closed, and the balance will be redistributed by SGA inthe next budget allocation.”c. In the spring of a class’s senior year, the treasurer should leaveinstructions with the SBO Accountant for the use of the class’sremaining balance.d. Any CO requesting dissolution will have its SBO account closed. Inthis situation, the CO may request the remaining balance at time ofdissolution be donated to a campus related cause.e. The account of any involuntarily dissolved club will be closed. Thebalance will be redistributed by SGA in the next budget allocation.f. The following honor societies should register with ICC and maykeep an SBO account, but no funds will be provided from the SGAbudget: Alpha Lambda Delta, Alpha Psi Omega, Delta Phi Alpha,Phi Beta Kappa, Eta Sigma Phi, Iota Sigma Pi, Psi Chi, OmicronDelta Epsilon, Sigma Delta Pi, Phi Alpha Delta, Pi Delta Phi, andOmicron Delta Kappa.C. Funding for CO’s1. Off-Campus Policiesa. No money will be allotted for travel expenses that may include, butare not limited to: gas, mileage, toll, hotel, and vehicle rentalexpenses.i. Given the nature of their organizations, CEO and SWEBOP areexempt from this rule.b. No money will be allotted for conferences due to the fact thatstudents and organizations may apply for the Leadership Fund tocover these expenses.2. Direct Funding/Contributionsa. No funds will be allotted for stipends, which are fixed and regularpayments such as salary or allowance with the exception ofinstructional purposes.b. No funds will be allotted as direct contributions, which are charitablegifts to nonprofit organizations. Direct contributions will beconsidered on an individual basis by the SGA board provided thatthe requesting CO presents a detailed description of the event andwhere the funds will be going.________________________________________________________________17
Page 6 and 7: Section VII: Important Contacts ...
Page 8 and 9: perpetual memorial to her daughter,
Page 10 and 11: Section I: Student GovernmentAssoci
Page 12 and 13: 2. Promote the highest standards of
Page 14 and 15: g. Consider all petitions, appeals,
Page 16 and 17: 4. The duties of the Treasurer shal
Page 20 and 21: c. No funds will be allotted for fu
Page 22 and 23: 2. Spring Elections should begin tw
Page 24 and 25: code and the candidate and/or the t
Page 26 and 27: SECTION X: Robert’s Rules of Orde
Page 28 and 29: the Director of Student Involvement
Page 30 and 31: 2. In the case of a CO President’
Page 32: D. The Secretary shall be:1. A memb
Page 35 and 36: C. The group in question is notifie
Page 37: Constitution of the Tap Club Counci
Page 40 and 41: Article VII: Violations1. Hazinga.
Page 42 and 43: 3. Is a voting officer of the Stude
Page 44 and 45: Article V: Powers of the Organizati
Page 46 and 47: Section II: The Honor SystemSince t
Page 48 and 49: serious violations of these regulat
Page 50 and 51: a. The right to an unbiased Hearing
Page 52 and 53: B. Sanctions1. A student with a pen
Page 54 and 55: accepting a place in the Sweet Bria
Page 56 and 57: Student Government Association. Upo
Page 58 and 59: evidentiary phase of the Trial ends
Page 60 and 61: c. The intentional unsanctioned use
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Page 64 and 65: If necessary and deemed appropriate
Page 66 and 67: Judicial Committee which type of se
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presiding officer, and the Dean rem
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Section III: College PoliciesCode o
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• Virginia law does impose crimin
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determine if a member of the Depart
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when lighting, smoking, and extingu
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automatically be forwarded to the P
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4. Use of human or animal waste, or
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meaningful response.An Ombudsperson
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Section IV: AcademicsAcademic Offic
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B. Papers and Plagiarism1. The pres
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from educational records to third p
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Section V: Co-Curricular LifeOffice
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of Residence Life. On a case-by-cas
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Guest HouseThe Guest House is locat
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oom and must adjust activities to w
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KeysAt check-in, each resident is i
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fresh linens, and a comfortable pla
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Omicron Delta Kappa, the National H
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Additional ServicesThe Career Libra
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The Student Business OfficeThe Stud
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wide range of activities, allowing
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enrolled in these lists. These exis
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Takeout Food and Snacks The Dining
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1948 Theater, Upchurch Field House,
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Section VII: ImportantContactsAcade
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IndexAAcademic Honesty ............
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AAcademic Honesty..................
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Student Handbook - Sweet Briar College

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