STEEL AUTHORITY OF INDIA LIMITED - Metaljunction

31Annexure- IIIPROCEDURE FOR DESPATCH OF MATERIALS BY ROAD WHICHWILL BE DELIVERED ON WEIGHMENT1.0 The customer will authorise maximum 3 persons to deal with SAIL-ISP dulyattesting their signature. DO issuing authority at SAIL-ISP will also authenticatethe signatures and send required documents to concerned plant departments. Oneof such authorised persons will nominate the transporter / lifter and will attest thesignature. Based on such authorisation, signature will be taken on the Original DOby executing department and delivery will be allowed.Responsibility : Sales Deptt.2.0 Authorised lifter will report to vehicle gate along with copy of DO, 3 copies ofauthorisation letter and Vehicles(s) for loading. CISF personnel will check theDO, authorisation letters and vehicles. Vehicles should be empty and registrationmark painted on the body of the vehicle. CISF will make necessary entries in theirregister and issue one day gate pass (entry Pass) mentioning Vehicle No. & DONo. The lifter will put his signature on the authorisation letters. These will bestamped and signed by CISF and one copy will be given to the lifter. CISF willalso take signature of the lifter in their register and put date and time of entry.Responsibility : CISF at Vehicle Gate.3.0 Vehicles will then report to 60/45T W/B alongwith loading programme issued bythe loading deptts for tare weighment. Weighbridge Incharge will check the DO,authorisation letter of the lifter and the balance material due to the party. CISF atW/B will check that the vehicle is empty. Weigh Bridge personnel will take tareweight of the vehicle, make necessary entries in the computer and write the tareweight & vehicle, make necessary entries in the computer and write the tareweight & vehicle no. on the back of the DO with his signature, name and datewith stamp. A pink card with serial no. will be issued to the lifter nd recorded inthe register.Responsibility : 60/45T Weigh Bridge Incharge4.0 The Vehicle will then report to Loading Deptt. along with Pink Card, vehicleentry pass, DO and authorisation letter.Manager or his authorised representativewill check the documents and make necessary entiries regarding DO No.. vehiclesNo., name of the lifter / representative in party wise register and prepare loadingclearance certificate in duplicate incorporating vehicle No., DO No., party’sname, location from where materials are to be loaded, quantity to be loaded andloading supervisors name, One copy of this loading certificate will be handedover to the concerned lifter and the rest documents are to be ratined by theLoading Deptt. Office. Pink Card serial No. would also be incorporated in theloading cerfitifate.Responsibility : Manager-Loading Deptt.