Exhibitor Manual - SIOP 2012, 44th Congress of the International ...

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STAND CONSTRUCTIONPlease note that this section applies only to stands to be constructed.If you ordered a modular booth, please go to the online catalogue and order forms available atthe end of this manual.Stand description and decorationFor stand set up and equipment, please refer to the descriptions supplied on the following pages.Modular stands must be left as they are found. Please do not paint them or stick paper to them unlessyou use special double-sided tape which leaves no marks on the surface. The exhibitor will beinvoiced for any damage caused to the stand.Exhibitors may decorate and equip their stand as they wish, as long as they take the following pointsinto account:• Stand equipment should not exceed the allocated floor surface area or the height of the walls.• No installation or decoration which could offend any or all of the exhibitors will be permitted• Loudspeakers and other similar devices are prohibited• Pamphlets and samples may only be distributed within the stand itself.• Adhesive tape may only be used to mark the stand area or to fix carpets with permission fromthe Barbican Centre.• A layer of masking tape underneath the adhesive tape will facilitate its removal after the event.Adhesive carpet tiles may not be used.• Damages caused by exhibitors who disregard these rules will be paid for by the exhibitor.Stand cleaningThe exhibition halls and walkways will be cleaned after the setup. The Barbican will take care of thecleaning of your booth, free of charge. It is mandatory to contact Paul Willett atpaul.willett@barbican.org.uk to order it. Cleaning will only be allowed when the exhibition is closed tovisitors.Stand designEvery exhibitor must submit an exact statement of the dimensions of their stand, as well as plans anddescriptions. Those companies renting a stand module from Europa International should submit thepackage type, dimensions & non-standard items such as display screens and catering areas.This information must be sent to the SIOP 2012 Congress Secretariat by email to Adline Lewuillon,Adline.lewuillon@ecco-org.eu before 7 September 2012.The drawings must clearly indicate the planned layout, equipment and furnishing of the stand,including the signage and visuals. Also indicated must be the location of power outlets, electricitycables, moving parts, details of raised floors, water as well as telephone and ventilation installations.Please supply:– A scaled top view drawing– A scaled side view drawing– A 3-dimensional drawing (or photograph)Indicating the various heights and the open/transparent spaces will, in principle, be sufficient. If specialconstruction is planned (information towers, moving parts, etc) additional information will have to besubmitted.9
Responsibility to neighbouring standsThe ECCO congresses are a long standing meetings series with a reputation of equity in its dealingwith all participants. The responsibility of ensuring a fair and balanced experience for all is shared byall participants.Each exhibitor is asked to consider, therefore, the impact of the stand construction on neighbouringexhibits. If there is a danger of unfairly ‘blocking’ another stand from view, even when adhering to allother elements of these regulations, this should be mentioned when submitting plans. Failure to do sowould breach the spirit of the exhibitor's contract with ECCO and in such cases the exhibitorresponsible will be expected to make such changes as necessary at his/her own cost. In such cases,the decision of ECCO will be considered final.ApprovalSIOP will send an approval to the exhibitor and/or the exhibitor’s agent. Only with this approval shallthe stand be deemed eligible for construction.NO APPROVAL MEANS NO PERMISSION TO CONSTRUCT THE STAND – RESULTING COSTSARE ENTIRELY AT EXHIBITOR’S EXPENSEAny setup or installation, which does not comply with the standard specifications or with the designsapproved by SIOP must be corrected by the exhibitor before the opening of the exhibition. Failure todo so will result in correction being made by SIOP. All expenses for these corrections will be payableby the exhibitor. SIOP accepts no responsibility for damage caused by these corrections.Exhibitors are strongly encouraged to consider potential stand activities such as demonstrations,presentations, storage, hosted quizzes and hospitality when planning stand usage.Shell scheme standsShell scheme stands provided by Europa International will be uniform stands with uniform graphics,height and design. Partition walls will be 2.40 m high, light grey coloured (Velcro compatible)Constructed stand heightThe maximum building height is 3.00m10
Page 9: TECHNICAL DATA• The exhibition ac
Page 13 and 14: Stand flooringThe stand floor is al
Page 15 and 16: Smoking banSmoking is prohibited in
Page 17 and 18: STAND ACTIVITY AND PROMOTIONEach ex
Page 19 and 20: Prohibited activitiesExhibitors are
Page 21 and 22: DIRECT DELIVERIESOnly material whic
Page 23 and 24: Unloading/ Reloading scheduleform f
Page 25 and 26: Additional exhibitor badgesIf the n
Page 27 and 28: FREE CONGRESS MATERIALEach exhibiti
Page 29 and 30: DISPLAY AREADisplay Material Order
Page 31: EXTERNAL ACTIVITIES GUIDELINES & ME
Page 34 and 35: • Signposting at the Congress ven
Page 36 and 37: Speaker preview room - Speaker guid
Page 38: SERVICES Europa International and B
Page 41 and 42: CONDITIONS OFHIRE1. Europa Internat
Page 43: CONDITIONSOF HIRE1. Europa Internat

Exhibitor Manual - SIOP 2012, 44th Congress of the International ...

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