Exhibitor Manual - SIOP 2012, 44th Congress of the International ...

IMPORTANT: Before reproducing the Congress logo, it is obligatory to send a print proof tothe SIOP 2012 Secretariat for approval.• It is forbidden to type or insert graphics within the area marked around the Congress logo.• The original colours used in the logos should be respected. For technical details please contact thecongress secretariat.• The unauthorised use of the Congress logo is strictly prohibited. It is not allowed to use the Congresslogo on actual PPT presentations of satellite symposia speakers.Promotion at the Congress venue:• 1 poster board will be made available in the registration area to be used for displaying 1 posterannouncing the Satellite Symposium on the day it is held. Inside dimensions of these poster boardsare 90cm (width) by 190cm (height) and structure to hold the posters will be light grey coloured shellscheme. The affixing material to be used is Velcro. This location will not allow self-standing banners.• 1 poster board will also be made available immediately outside the room during the hour precedingthe satellite symposium, to be removed immediately after the end of the satellite symposium. Insidedimensions of this poster board are 90cm (width) by 190cm (height) and structure to hold the posterswill be light grey coloured shell scheme. The affixing material to be used is Velcro.It is authorised to bring a self-standing banner instead of producing a poster to fix on the structure,as long as the dimensions are approximately the same as the poster board provided.Companies are requested to place their posters themselves and only on the day of their satellitesymposium.• Flyers: Satellite organisers are allowed to have a limited number of staff distributing flyersannouncing the Satellite Symposium on the ground floor of the barbican centre (registration areaonly), only on the day the Satellite Symposium is being held. No other ‘flyering’ activity is allowed.• Display area: During SIOP 2012, a display material area will be made available. Exhibitors andSatellite Symposium Organisers are welcome to place relevant brochures, leaflets, flyers, etc. in thedisplay area, which will be located in the exhibition area.• Bag inserts are not allowed.• Hostesses: a limited number of hostesses working on a satellite symposium will be allowed todistribute flyers announcing the Satellite Symposium on the ground floor of the Barbican Centre(registration area only), only on the day the Satellite Symposium is being held.Note: Hostesses are not included in the satellite symposium rate.• Guiding hostesses: A limited number of guiding hostesses (directing people to a specific room) areallowed in the Congress centre as long as they do not distribute anything, as of 1h hour prior to theofficial start of the satellite symposium only.Note: Hostesses are not included in the satellite symposium rate.The total number of hostesses per Satellite Symposium is limited to 4 hostesses per Symposium.Hostess badgesDG Productions (c/o Debra Gardner at debra@dg-promotions.co.uk ), is the official partner to hirehostesses for service on the stands and we strongly encourage all exhibiting companies to contact thisagency for hostess services on their stands. Hostesses hired through the agency will have to wear avalid exhibitor badge, which has to be ordered by the exhibiting company by the communicateddeadline. You can visit DG Productions website at www.dg-promotions.co.ukFor all questions, please contact Adline Lewuillon, adline.lewuillon@ecco-org.eu.32