Exhibitor Manual - SIOP 2012, 44th Congress of the International ...

CONDITIONSOF HIRE1. Europa International herein after the company letfurnishings on hire only on the following terms andconditions and will not accept or be bound by otherconditions so far as they conflict with the following.2. The period of hire commences from the time ofdelivery to the person destination or site indicated onthe order form from the hirer or where ordered on thetelephone by the instructions of the person placing theorder. This shall continue until the furnishings(comprising of furniture, carpet and modular) areaccepted back by the company. RISK OF LOSS ORDAMAGE will be on the part of the hirer throughout theperiod of the hire until collected or delivered back toour premises.3. The hirer shall rent the furnishings at the rates quotedby the company or any subsequently increased rate inforce at the commencement of the hire period. Thecompany reserves the right at any time without noticeto increase charges (particularly where there is achange in the value of the pound sterling). The hirerundertakes to fully insure all furnishings for the hireperiod plus at least 3 days prior and 1 day after theconclusion of the event for a sum of not less than fivetimes the hire price.4. The hirer shall provide at the specified destination aduly authorised representative to accept thefurnishings and to give a written receipt. If the hirer failsto provide for this the company shall issue a deliverynote to the hirer as conclusive proof of time anddelivery by the company.5. The company rents furnishings in good order andcondition. The receipt signed by the representative ofthe hirer or in the absence of such a receipt thecompany’s delivery note shall be conclusive evidenceof such good order and condition unless at the time ofdelivery or within 24 hours the hirer shall notify anydefect to the company by telephone or faxwhereupon all responsible efforts will be made torectify the problem. The hirer undertakes to take careto avoid damage or theft of hired items and to take allreasonable steps to keep and return the furnishings tothe company in first class condition. If items of furnitureare broken, damaged or lost then the hirer is liable torepair or replacement costs as agreed betweenEuropa International and the hirer. NOTE: - We reservethe right to upgrade or change any item that is out ofstock.6. The company will endeavour to effect delivery of hiredfurnishings at the time indicated by the hirer but will notunder any circumstances be liable for any delay indelivery caused by circumstances beyond thecompany’s control. Liability for any delay in any casewill be limited to the refund of any hire charges alreadypaid by the hirer relating to periods of non-delivery orlate delivery.7. Instructions of the hirer (different from those on therequisition) cannot be carried out unless given inwriting to the company 7 days prior to action requiredand accepted by the company in writing. At thediscretion of the company a charge of not less than25% may be made on all orders cancelled prior todelivery. For on-site cancellations where deliveredcorrectly NO refund will be issued.8. If the hirer fails to make available for collection thefurnishings at the end of the hire period the hirer shallbe liable to pay loss of hire charge at a pro-rata rateuntil such time as the furnishings are returned to thecompany or notifies the company by recordeddelivery of the loss of furnishings.9. The hirer will be expected to empty all lockable itemsof their property at the close of show. The companycan not be held responsible for goods left in said itemsand removed to effect collection.10. The furnishings shall remain the property of thecompany and the hirer shall at all times keep thefurnishings in their possession and free from any liencharge or other encumbrance whatsoever. Theperiod of hire shall cease forthwith in the event thatany winding up procedures (compulsory or voluntary)are commenced in respect of the hirers business or ifany receiver trustee or liquidator is appointed of thehirers business or of any substantial part of its assets.11. CARPETS & TILES. - All skirting to platforms must beremoved to allow carpet to be fitted over the edge.Extra cutting due to machines, stand building etc. plusany damage to carpets or tiles: - i.e. oil, ink, rippingetc. we reserve the right to charge. Fitting to design orwalls will be charged as extra. All carpets (not tiles) arelaid on an outright sale basis unless arrangedotherwise.No liability shall be attached to Europa Internationalfor:(1) Skirting which has to be removed for thepurpose of laying carpets.(2) Loss or damage however caused tocustomer’s own goods.(3) Any dilapidation for fixing to hall floors (weuse low tack tape, as specified).All carpets are charged by using full widths of carpet(normally 4 metres wide) in the most economicalmethod.12. Hire period is up to 7 days thereafter a supplementaryhire charge on a daily pro-rata basis. Prices includedelivery and collection where we are the appointedcontractor. In other events there may be a deliverycharge, subject to value, we will inform you of thisbefore processing the order.13. Unless otherwise agreed all charges as per invoicesshall be paid 21 days prior to delivery.