Exhibitor Manual - SIOP 2012, 44th Congress of the International ...

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Extra securityFor exhibitors requiring guards, please contact the Barbican Project Manager – Paul Willett atpaul.willett@barbican.org.ukValuable goodsThe exhibitor shall be responsible for the surveillance of his/her stand and exhibit during theexhibition opening hours. Exhibitors are recommended to pay closer attention to the exhibits duringthe stand construction and dismantling periods. Valuable objects, which may easily be removed,should be locked away during the night. SIOP accepts no responsibility for goods stolen from exhibitsat any time.Exhibitors should not leave removable/valuable goods unattended on the stand at any time; particularattention should be given to goods awaiting collection from the freight forwarder.InsuranceWhile on the premises, exhibition goods and packaging materials shall be insured at theexpense and risk of the exhibitor. Exhibitors should therefore contact their own insurance company.Exhibitors will be liable for the safety of participants on and around their stand area. In accepting SIOPterms of sale, the exhibitor undertakes to indemnify SIOP against any and all losses resulting from anunsafe construction, unsafe exhibits, or the actions/inactions of its staff.SIOP requires all exhibitors to provide adequate insurance cover for public liability protection.CateringThe official caterer is the Barbican Centre. All catering offered within exhibit areas should be orderedfrom the Barbican (please contact the Barbican Project Manager atpaul.willett@barbican.org.uk.)Exhibitors may not sell food or drink for consumption on the premises. All companies offeringhospitality are reminded of their responsibilities for hygiene and food safety. Exhibitors are alsoencouraged to guarantee healthy and balanced catering service to their delegates.No alcoholic beverages are allowed on the stands.Customs, taxes and dutiesThe exhibitor will pay the various taxes and duties owed resulting from his/her participation in theexhibition.15
STAND ACTIVITY AND PROMOTIONEach exhibiting company will be listed in the SIOP Programme book with their company name, logo,stand number and website.Company profile and logoSend a 250-word description of your company, its logo and contact information (name and emailaddress) to Emilie Fillod via email at: emilie.fillod@ecco-org.eu for publication online and in theProgramme book.Deadline to submit your company profile and logo is August 10 2012.ApprovalThe main activity of any exhibition stand should be the presentation of the exhibiting company and/orits products or services. The use of photographers, portrait artists or other performers is not allowedwithout the written permission of SIOP.Audio and visual activitiesThe projection of films and slides, any amplification with the aid of loudspeakers, the production ofmusic and/or sound as well as the use of lighting, computer monitors and television screens isacceptable within the stand space as long as no disturbance is caused. Sound and lighting effectsshould be contained within each stand area. If SIOP considers that a disturbance is being caused theexhibitor is to halt the activity immediately. If this is not done, SIOP reserves the right to make thenecessary arrangements at the expense of the exhibitor. Refusal to lower the sound level or abandonan activity upon request will be considered a violation of these regulations.Licensing for copyrighted work is the sole responsibility of the exhibitor.Photography and filmingNo part of the Barbican Centre or of the exhibition may be photographed or filmed without thepermission of SIOP or of the exhibitor in question. SIOP is entitled to photograph, draw or film theinstallations and stands, as well as the exhibits thereon and to use these reproductions in itspublications and in the press.The exhibitor is entitled to photograph or film his own exhibition stand during exhibition hours.Any industry-sponsored closed circuit television programming in hotels should take place outsideofficial Congress hours and should contain content owned by that organisation. Misuse of contentowned by SIOP is likely to result in legal proceedings.Quizzes and activities with winnersExhibitors shall refrain from:• holding lotteries• organising games of chance• using 'market stall‘ techniques• distributing ‘gimmicks’ without scientific or product references• using performance artistsOnly quizzes of a scientific nature can be held at the stand. Such activity must be approved by SIOP.Interactive technology based quizzes may be accepted provided their focus remains scientific basedand they have no negative impact on the exhibition area or other rules within this document.16
Page 9 and 10: TECHNICAL DATA• The exhibition ac
Page 11 and 12: Responsibility to neighbouring stan
Page 13 and 14: Stand flooringThe stand floor is al
Page 15: Smoking banSmoking is prohibited in
Page 19 and 20: Prohibited activitiesExhibitors are
Page 21 and 22: DIRECT DELIVERIESOnly material whic
Page 23 and 24: Unloading/ Reloading scheduleform f
Page 25 and 26: Additional exhibitor badgesIf the n
Page 27 and 28: FREE CONGRESS MATERIALEach exhibiti
Page 29 and 30: DISPLAY AREADisplay Material Order
Page 31: EXTERNAL ACTIVITIES GUIDELINES & ME
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Page 36 and 37: Speaker preview room - Speaker guid
Page 38: SERVICES Europa International and B
Page 41 and 42: CONDITIONS OFHIRE1. Europa Internat
Page 43: CONDITIONSOF HIRE1. Europa Internat

Exhibitor Manual - SIOP 2012, 44th Congress of the International ...

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