Exhibitor Manual - SIOP 2012, 44th Congress of the International ...

Additional exhibitor badgesIf the number of free exhibitor badges is insufficient, extra badges may be purchased. All exhibitorbadges must be ordered using the Badge form to be found further in this manual.Deadline to order extra exhibitor badges is 20 September 2012.Extra exhibitor badges ordered: € 50 excl. VAT per badgeName change after 20 September 2012: € 20 excl. VAT per badgePayment can only be made by credit card.Exhibitor badges ordered on site must be paid for directly on collection at the Exhibitor registrationdesk by cash or credit card (Visa, MasterCard and Amex).Lost badges will not be replaced. In this case, a new exhibitor badge may be ordered. Unused badgeswill not be credited, regardless of circumstances.Access to exhibition when closed to delegatesEvery day, there is a closed period reserved for exhibitors only: during those hours only individualswearing an exhibitor badge will be granted access to the exhibition hall.Closed periods:Saturday 6 October 2012 08:30 – 09:30 & 16:00 – 17:00Sunday 7 October 2012 08:30 – 09:30 & 18:30 - 19:30Monday 8 October 2012 08:30 – 09:30Since some companies may wish to organise meetings, briefings, walk-through during those closeperiods, a specific procedure will be established to allow exhibitors' guests in (provided they are dulyregistered and wear the regular Congress badge) without jeopardising the overall security of theexhibition area. Specific stickers will be available at the Exhibitor Registration Desk, located in theregistration area in the main entrance hall. Those stickers can be requested to validate regularCongress badges for exhibit access during a closed period.IMPORTANT: for obvious security reasons, those stickers will be distributed to or in presence of anexhibitor only. It means that delegates presenting themselves to require a sticker for exhibit accessduring closed times will NOT receive it without the presence of a representative of the exhibitingcompany that has invited him to the stand.Hostess badgesDG Productions (c/o Debra Gardner at debra@dg-promotions.co.uk ), is the official partner to hirehostesses for service on the stands and we strongly encourage all exhibiting companies to contact thisagency for hostess services on their stands. Hostesses hired through the agency will have to wear avalid exhibitor badge, which has to be ordered by the exhibiting company by the communicateddeadline. You can visit DG Productions website at www.dg-promotions.co.ukFor all questions, please contact Adline Lewuillon, adline.lewuillon@ecco-org.eu.24