Exhibitor Manual - SIOP 2012, 44th Congress of the International ...

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FORWARDINGIntroductionKRISTAL bvba, has been appointed by the organiser - ECCO European CanCerOrganisation - as the official freight forwarder, customs clearance agent and official drayagecontractor.It is our commitment to ensure exhibits arrive on time and in good condition for the openingof the exhibition.This shipping manual will assist you in your preparation for the correct and timely dispatch ofexhibits to London. Please follow these instructions closely.The range of service provided by our company include: Transportation, national and international Temporary and permanent customs clearance On-site handling, labor, forklift and cranage Labeling, removal and storage of empty boxes and crates, return to stand upon closure ofthe exhibition. Accessible storage for brochures and give-away items during the event On-site assistance & supervisionGeneralBuild-up : Friday 5 October 2012 9.00 to 18.00Dismantling : Monday 8 October 2012 14.00 to 18.00If you use your own transport company to pick-up your goods after the exhibition, pleasenote that all goods not evacuated on 8 October by 18.00 will be collected by Kristal. All costsincurred will be charged to the exhibitor.International Co-ordinatorsKristal bvbaContact : Rita BreunigBrucargo Building 829a Tel : + 32 2 7514680B-1931 ZAVENTEM Fax : + 32 2 7514720e-mail : rita.breunig@kristal-logistics.com19
DIRECT DELIVERIESOnly material which doesn’t need customs clearance can be sent to the congress venue inadvance earliest from 4 October 2012.The delivery address:Barbican Centre, Loading Bay C, Silk Street, London, EC2Y 8DS UKPlease indicate the following details as well:- name of the conference- name of the company + booth number- contact person onsite with phone and e-mail accessParking* PARKING OF THE TRUCKS AND CARS FOR UPLOADING/DISMANTLINGDeliveries can be made via the stalls roadway (see map below), adjacent to the stalls foyerand has a goods lift (Lift B) that goes up to the Ground Floor. Please note that there is aheight restriction of 11FT 6" on the Barbican internal roadway so vehicles delivering goodswill need to come under this height.On arrival, all trucks need to register to the Kristal / Exhibitor Service desk at the entrance ofthe hall and this approx 1 hour prior to the confirmed slot. Our staff will direct the trucks to theunloading bays at the Barbican Centre according to the schedule. If the truck does not arriveat the booked time, slot will automatically be given to the next in the queue.Courier ShipmentsPlease contact Kristal directly to know the rules and regulations for the UK.Shipping pre-adviceFull details of dispatch together with copies of invoices, AWB, CMR, Bill of Lading have to befaxed upon departure to Kristal fax : +32 751 4720.Case MarkingAll cases must be clearly marked/stenciled on two (2) sides with the following information:Your Company Name.......................................................SIOP 2012 / Booth number..............................................Case Number...( ex. 1/3 – 2/3 )….....................................Gross Weight....................................................................Dimensions in cms............................................................InsuranceThe Barbican Centre has a General Liability Insurance for the building, which does not coverany loss or damage in the exhibition material installed, or bought into the building. Theexhibitor alone is responsible for securing this coverage. Each exhibitor is responsible forhis/her own exhibit, packing and construction of the stand. The Congress Organiser refuse toaccept any responsibility whatsoever for the insurance of these objects. The CongressOrganiser will request the exhibitor to arrange for his/her own insurance with a third party.Return transportKristal will contact all exhibitors separately on-site to organise the return of the goods to pointof origin or other designated destinations.20
Page 9 and 10: TECHNICAL DATA• The exhibition ac
Page 11 and 12: Responsibility to neighbouring stan
Page 13 and 14: Stand flooringThe stand floor is al
Page 15 and 16: Smoking banSmoking is prohibited in
Page 17 and 18: STAND ACTIVITY AND PROMOTIONEach ex
Page 19: Prohibited activitiesExhibitors are
Page 23 and 24: Unloading/ Reloading scheduleform f
Page 25 and 26: Additional exhibitor badgesIf the n
Page 27 and 28: FREE CONGRESS MATERIALEach exhibiti
Page 29 and 30: DISPLAY AREADisplay Material Order
Page 31: EXTERNAL ACTIVITIES GUIDELINES & ME
Page 34 and 35: • Signposting at the Congress ven
Page 36 and 37: Speaker preview room - Speaker guid
Page 38: SERVICES Europa International and B
Page 41 and 42: CONDITIONS OFHIRE1. Europa Internat
Page 43: CONDITIONSOF HIRE1. Europa Internat

Exhibitor Manual - SIOP 2012, 44th Congress of the International ...

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