Exhibitor Manual - SIOP 2012, 44th Congress of the International ...

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Exhibitor badges collectionAll exhibitor badges should be collected at the Exhibitor registration desk by the official contact personas of the 4 th of October. They are not sent in advance of the Congress.Exhibitor registration deskAn exhibitor registration desk will be available in the general registration area.This exhibitor registration desk will allow you to collect exhibitor badges as of the 4 th of October.Opening timesFriday 5 October 2012 07:00-19:30Saturday 6 October 2012: 06:30-18:30Sunday 7 October 2012: 06:30-18:00Monday 8 October 2012: 07:00-12:00Exhibitor service deskA separate exhibitor service desk will be available within the exhibition grounds during the wholeduration of the Congress (incl. build-up and dismantling times).This exhibitor service desk will allow you to- make arrangements with Kristal, our official freight forwarding partner- order additional facilities and various exhibition services with Europa International (see further in thismanual)Working passesIn the interest of safety only those individuals directly responsible for the construction and dismantlingof exhibits will be permitted in the exhibition areas during the setup and dismantling periods.To this end, working passes will be given out by the official logistics partner at the freight entranceduring setup and dismantling phases. Working passes are valid during the build-up period and shouldbe ordered in advance. Please send the list with all names and company name to Adline Lewuillon,adline.lewuillon@ecco-org.eu.All individuals working on the construction and dismantling of exhibits will receive their working passesupon arrival at the checkpoint at the loading bay, or at the Exhibitor Service Desk located within theexhibition hall.Individuals without badges will not be allowed into the exhibition halls. It is the responsibility of theexhibitor to ensure that all staff, visitors, stand personnel, etc. are fully briefed about this restriction. Noexceptions will be made and SIOP will not be held responsible for any loss suffered by the exhibitor asa result of such an oversight.Registered exhibitors may access the exhibition halls during set-up and dismantling times by showingtheir exhibitor badge at the entrance.Under no circumstances can individuals carrying working passes only access the exhibition groundsfrom Saturday 6 October 06:30 to Monday 8 October 14:00.Individuals involved with stand build-up and dismantling who need access to the exhibition groundsduring these times have to purchase an exhibitor badge.25
FREE CONGRESS MATERIALEach exhibiting company is entitled to free SIOP delegate bags including all Congress material. Thenumber assigned is based on the exhibition space rented.Stand sizeBag(s)6-9 sqm 110-18 sqm 219 sqm and above 4Each exhibiting company will receive vouchers for the number of allocated Congress bags. These canbe collected from the Bag distribution desk, located in the registration area.26
Page 9 and 10: TECHNICAL DATA• The exhibition ac
Page 11 and 12: Responsibility to neighbouring stan
Page 13 and 14: Stand flooringThe stand floor is al
Page 15 and 16: Smoking banSmoking is prohibited in
Page 17 and 18: STAND ACTIVITY AND PROMOTIONEach ex
Page 19 and 20: Prohibited activitiesExhibitors are
Page 21 and 22: DIRECT DELIVERIESOnly material whic
Page 23 and 24: Unloading/ Reloading scheduleform f
Page 25: Additional exhibitor badgesIf the n
Page 29 and 30: DISPLAY AREADisplay Material Order
Page 31: EXTERNAL ACTIVITIES GUIDELINES & ME
Page 34 and 35: • Signposting at the Congress ven
Page 36 and 37: Speaker preview room - Speaker guid
Page 38: SERVICES Europa International and B
Page 41 and 42: CONDITIONS OFHIRE1. Europa Internat
Page 43: CONDITIONSOF HIRE1. Europa Internat

Exhibitor Manual - SIOP 2012, 44th Congress of the International ...

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