Indexed Adobe PDF (Spring 2011-Full Version) - SUNY Orange

Course Policies and ProceduresDuring the drop/add period, students must securethe advisor’s signature to enter a section with openseats. After the one week period or its equivalent, thesignatures of the department chair, instructor andregistrar are required (See specific deadlines fordrop/add listed in the current course schedule). Onlythe student may make changes to his or her schedule,and all requests for changes must be done in writing.Official Withdrawal from the CollegeTo apply for an Official Withdrawal from theCollege and all of the current semester’s courses, astudent must meet the deadlines published in theappropriate course schedule. The student needs todiscuss a withdrawal with his or her academic advisorand begin the formal process in the Records andRegistration Office.Since the student’s financial aid and futureacademic record may be affected, the student mustcarefully follow the formal steps. The student mustcomplete the Total Withdrawal from the CollegeForm and the Drop/Add Form with appropriatesignatures by the deadlines published in theappropriate course schedule. An exit interview with anAdvising and Counseling Center staff member isrequired for all admitted (degree-seeking) students.Students who receive any form of financial aid arerequired to obtain a financial aid officer’s signature.Part-time, non-degree-seeking students shouldcomplete and file their forms with Records andRegistration Office.Medical WithdrawalA student may withdraw from all semester coursesfor medical reasons. For the medical withdrawalprocess, contact the Records and Registration Office.Since financial aid and future academic records maybe affected, it is important that students follow theproper withdrawal procedures.When a student must withdraw from the College orcourses due to personal medical reasons, he or sheshould obtain written verification from the physicianand include it with all other required forms. Thephysician’s statement should list the dates of thecondition and provide a general description of thestudent’s state of health and its effect on the student’sability to attend classes. All such informationmaintained by the college is treated as confidentialand privileged.The student's request for medical withdrawal andappropriate forms should be submitted to the registrarbefore the end of the semester in which the illnessoccurs. Withdrawals approved for medical reasons donot generate an automatic refund of tuition, waiver ofthe physical education requirement, nor waiver offinancial aid requirements. Students should consultwith the appropriate offices concerning these items.38 www.sunyorange.eduMedical LeaveStudents may be granted a medical leave ifappropriate medical documentation that contains ananticipated return date is provided to the Registrar.Withdrawal from a Non-DevelopmentalCourseA student may withdraw from a non-developmentalcourse by following the deadlines posted in theregistration calendar (see current course schedule),completing the appropriate forms available in theRecords and Registration Office and obtaining theadvisor’s signature.Note: After the drop/add period, the student mayask an instructor for an Instructor Withdrawal, butthe instructor is not required to grant it. No record ofthe course appears on the student’s transcript if thecourse is dropped by the deadlines published in theappropriate course schedule. Withdrawals areprocessed by the Records and Registration Office as ofthe day of receipt. Please keep this in mind sincerefunds are generated from the processing date.Withdrawal from a Developmental CourseTo withdraw from a developmental course, but notany others that semester, a student must acquire thepermission of the appropriate administrator(associate vice president, registrar, coordinator ofLearning Assistance Services), the advisor and theinstructor. Absence from class is not a sufficientreason when seeking permission to withdraw from arequired developmental course.However, if a student voluntarily enrolled, but hadnot placed into the course, he or she may withdrawwith the signature of the advisor. Students who arerequired to enroll in developmental courses mustremain in them until they successfully complete themby the deadlines established in academic policy (seeDevelopmental Education Program section in thiscatalog).Withdrawal and Financial Aid AwardsStudents who receive financial aid should checkwith the Financial Aid Office as withdrawal fromeither a single course or from all courses may affectcurrent or future aid.Spring 2011