Indexed Adobe PDF (Spring 2011-Full Version) - SUNY Orange

class absences and may withdraw students from nondevelopmentalcourses for excessive absences.Instructors shall not lower grades for absences forreligious observance nor, provided the instructor’spermission is given in advance, for participation inathletics or other college-sponsored events. If illness,accident or similar circumstances make it impossiblefor a student to attend classes for three or moreconsecutive days, it is the student’s responsibility tonotify the Records and Registration Officeimmediately.The Records and Registration Office will thennotify each instructor. However, it is the student’sresponsibility to contact each instructor to make upmissed work. Current or future awards of financialaid may be affected if a student does not attendclasses for which he or she is registered.Certifications of Enrollment/Attendance orCertifications of Full-Time/Part-Time StatusStudents who require official certifications from theRecords and Registration Office regardingenrollment/attendance or full-time/part-time statusshould submit signed written requests allowingrelease of such information in accordance with theFamily Education Rights and Privacy Act (FERPA).Certifications of Full-Time/Part-Time Status aredone on a first-come, first-served basis. Certificationsof Enrollment/Attendance are not sent until after theend of the third week of classes. If receipt by therequesting agency is needed by a specific deadline,students should state this in their requests. To certifyenrollment, tuition and fees must be paid and allstop/holds must be cleared from the student’s records.Student Records/ConfidentialityAll student records are maintained and madeavailable in accordance with the Federal FamilyEducational Rights and Privacy Act (FERPA) of1974. With some exceptions, all student records areavailable for review upon request by that student, andthe right to challenge the content is provided.The College may disclose directory informationwithout the written consent of the student. Directoryinformation includes name, semesters enrolled andthe dates of those semesters, field of study, degrees,honors and awards conferred. Addresses are onlyreleased to governmental officials who wish to sendcongratulatory notices to our graduates and to thirdparty institutions with whom the college hasarticulation agreements for our graduates such asFranklin University. Additional biographicalinformation will also be released to military recruitersas allowed under the Solomon Act.Students can request that their personal directoryinformation be suppressed by submitting formalStudent Recordswritten request to the Records and RegistrationOffice. However, please be aware that once directoryinformation is suppressed enrollment verifications forinsurance companies, student loans, and prospectiveemployers will not be given this information withoutthe student’s written permission which could havedelays that may impact the student.No non-directory information records are releasedto third persons except as provided in the Act.Further information is available from the Recordsand Registration Office or in the SUNY OrangeRights and Responsibilities booklet.Notification of Student Rights under FERPAThe Family Educational Rights and Privacy Act(FERPA) affords students certain rights with respectto their education records. They are:• The right to inspect and review the student’seducation records within 45 days of the day theCollege receives a request for access. Studentsshould submit to the registrar or vice presidentfor student services written requests that identifythe record(s) they wish to inspect. A Collegeofficial will make arrangements for access andnotify the student of the time and place wherethe records may be inspected. If the records arenot maintained by the College official to whomthe request was submitted, that official shalladvise the student of the correct official to whomthe request should be addressed.• The right to request the amendment of thestudent’s education records that the studentbelieves are inaccurate or misleading. Studentsmay ask the College to amend a record that theybelieve is inaccurate or misleading. They shouldwrite the College official responsible for therecord, clearly identify the part of the record theywant changed and specify why it is inaccurate ormisleading. If the College decides not to amendthe record as requested by the student, theCollege will notify the student of the decisionand advise the student of his or her right to ahearing regarding the request for amendment.Additional information regarding the hearingprocedures will be provided to the student whennotified of the right to a hearing.• The right to consent to disclosures of personallyidentifiable information contained in the student’seducation records, except to the extent thatFERPA authorizes disclosure without consent.One exception that permits disclosure withoutconsent is disclosure to school officials withlegitimate educational interests. A school officialis a person employed by the College in anadministrative, supervisory, academic, researchor support staff position (including lawenforcement unit personnel and health staff); aSpring 2011www.sunyorange.edu43