Individual Fellowship Application Guide - UCLA School of Nursing

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PHS SF424 (R&R) Individual Fellowship Application GuideSECTIONPAGE LIMIT (MAXIMUM PAGELIMIT LISTED)CONTENTFOAs (PA, RFA)Page limitations specified in theNIH Guide FOAs take precedence.See specific instructions in FOAs published inthe NIH GuideApplicants are prohibited from using the Appendix to circumvent page limitations in any section of theapplication for which a page limit applies. For additional information regarding Appendix material andpage limits, please refer to the NIH Guide Notice NOT-OD-10-077,http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-077.html.2.7 Resubmission ApplicationsFor all original new (i.e. never submitted) individual fellowship applications intended for the April 2009due dates and beyond, NIH will accept only a single amendment (A1) to the original application (called aresubmission application). A lengthy hiatus after the initial submission may be marked by significantadvances in the scientific field and the comments of the reviewers may no longer be relevant. Therefore, aresubmission application must be submitted within 37 months after the date of receipt ("receipt date") ofthe initial New, Renewal, or revision application (see NOT-OD-10-140). After 37 months, you maysubmit a New application. Any second resubmission will be administratively withdrawn and not acceptedfor review.For original new and competing applications submitted prior to April 2009, applicants are permitted tworesubmissions (A1 and A2). For these “grandfathered” applications, any second resubmission (A2) mustbe submitted no later than the appropriate due date for Cycle III; NIH will not accept any A2resubmissions after that date. See NIH Policy on Resubmission Applications in Part III.NIH has established new policies for application resubmissions of certain categories. See Resubmissionof Unpaid RFA Applications and Resubmission of Applications with a Changed Grant ActivityMechanism in Part III.There are five requirements for a Resubmission application:• The Summary Statement must be available in the eRA Commons(http://commons.era.nih.gov/commons/).• The Fellowship applicant must make significant changes to the application.• An Introduction of no more than one page must be included that summarizes the substantialadditions, deletions and changes to the application. The Introduction must also include aresponse to the issues and criticism raised in the Summary Statement. The Introduction isseparate from the Cover Letter. Use item B.1., Introduction to Application, of the PHSFellowship Supplemental Form to provide this information. The Introduction may not exceedone page unless the FOA specifies otherwise.• The substantial scientific changes must be marked in the text of the Research Training Planby bracketing, indenting, or change of typography. Do not underline or shade the changes.Deleted sections should be described but not marked as deletions. If the changes are soextensive that essentially all of the text would be marked, explain this in the Introduction. ThePreliminary Studies/Progress Report section in the Research Strategy/Approach shouldincorporate work completed since the prior version of the application was submitted.• New Letters of Reference must be submitted electronically through the eRA Commons athttps://commons.era.nih.gov/commons/reference/submitRefereeInformation.jsp using theappropriate Fellowship Reference Form, providing an up-to-date evaluation of the FellowshipPart I: Instructions for Preparing and Submitting an Application I-24
PHS SF424 (R&R) Individual Fellowship Application Guideapplicant’s potential to develop as an independent and productive researcher, and thecontinued need for additional supervised research experience.The Research Strategy section (PHS Fellowship Supplemental Form – Item 3) should incorporate workcompleted (if any) since the prior version of the application was submitted.Acceptance of a resubmission application will not automatically withdraw the prior version. eRA keepsall versions (e.g., 01, A1) of a grant application active and provides an internal Multiple ActiveApplications (MAA) flag for each application in an active cluster. The cluster allows applicants toidentify quickly all versions of one application. If any version in a cluster is awarded, all otherapplications within the cluster will be automatically withdrawn without any additional action byapplicants or staff.Investigators who have submitted three versions of an application and have not been successful often askNIH what constitutes a “new application.” It is recognized that the fellowship mechanism is a researchtraining application with emphasis in the research training plan, demonstration of the institutionalenvironment to prepare a research training candidate and documentation of evidence for the potential ofthe fellow to become an independent investigator. After two reviews (original plus one resubmission) anysubsequent fellowship application (now a new application with a different number) is expected to besubstantially different in the mentoring plan and the content and scope of planned research training withmore significant differences than are normally encountered in a resubmission application. Simplyrewording the title and Specific Aims or incorporating minor changes in response to comments in theprevious summary statement does not constitute a substantial change in scope or content. Changes to theResearch Strategy should produce a significant change in direction and approach for the research project.Thus, a new application would include substantial changes in all portions of the Specific Aims andResearch Strategy. Requests for review by a different review committee or funding consideration by adifferent NIH IC are not sufficient reasons to consider an application as new.In the referral process, NIH staff look at all aspects of the application, not just the title and Description(abstract). Requesting review by a different review committee does not affect the implementation of thispolicy. When necessary, previous applications are analyzed for similarities to the present one. Thus,identical applications or those with only minor changes will not be accepted for review. If identified afterassignment or review, identical applications will be withdrawn.Reference Letters for Resubmission Application: Applicants must arrange for the resubmission ofthree reference letters. See Reference Letter instructions in Part I, Section 5.4 for additional details.2.8 Revision ApplicationThis section is generally not applicable to individual fellowships supported by NIH and AHRQ.2.9 Similar, Essentially Identical, or Identical ApplicationsSubmissions of identical applications to one or more components of the PHS are not allowed.The NIH will not accept identical or essentially identical research training applications submitted bydifferent applicant organizations. Applicant organizations should ascertain and assure that the materialsthey are submitting on behalf of the Fellowship applicant (PD/PI) are the original work of the sponsorinvestigator and have not been used elsewhere in the preparation and submission of a similar grantapplication. Applications to the NIH are grouped by scientific discipline for review by individualScientific Review Groups. The reviewers can thus easily identify multiple grant applications foressentially the same project. In these cases, application processing may be delayed or the application(s)may not be reviewed.Part I: Instructions for Preparing and Submitting an Application I-25
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Individual Fellowship Application Guide - UCLA School of Nursing

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