Policy Manual 9.2013 - Tijuana Flats

If you need to use another vehicle because your vehicle is in for repairs etc… charge your gasand turn in on an expense report. This way the tracking will not be affected on the reports wereceive from Enterprise.Lease Vehicle DriversKeep tracking of your Total miles, with a breakdown of Business vs. Personal.Submit tracking to HR at the end of the month to calculate your personal mileage charges.Keep all Maintenance up to date on the vehicle and record in maintenance manual.Keep the car in good condition, clean and in good repair for turn-in and re-sale purposes.Use Gas Card and record actual mileage from your vehicle each time you fill up, so we canproperly track usage.If you need to use another car because your car is in for repairs etc… charge your gas and turnin on an expense report. This way the tracking will not be affected on the reports we receivefrom Enterprise.Company Owned Vehicle DriversUse Gas Card and or keep receipts to turn in on expense report.If using Gas Card, record actual mileage from your vehicle each time you fill up, so we canproperly track usage.If using Gas Card and you need to use another car because your car is in for repairs etc… chargeyour gas and turn in on an expense report. This way the tracking will not be affected on thereports we receive from Enterprise.Keep all Maintenance up to date on the vehicle and record in maintenance manual.Keep the car in good condition, clean and in good repair for turn-in and re-sale purposes.Report mileage to HR on a monthly basis.Personal VehicleTurn in Business mileage for reimbursement at current IRS mileage rate.If you have a one day trip planned and it is 200 miles or more round trips, renting a car from anapproved Rental Company should be considered to save cost.LEASE VEHICLE SUPPLEMENTAL POLICYThis benefit includes:VehicleInsuranceGasolineVehicle type- Car, Truck, or Work Van Depending on Availability, Cost and the use of the vehicle.Insurance-Coverage is paid as part of the Lease. An insurance Card will be provided and should bekept in the vehicle. Report all incidents to the number on the card and also to the Human Resource Dept.immediately.Maintenance-All routine maintenance will be covered as part of the Lease. A Maintenance Card willbe provided and should be kept in the vehicle. The approved repair facilities will be listed on the card andall scheduled maintenance must be completed according to the suggested schedule.Items not covered in this lease: Tires. If you have problems with a tire or you feel youneed to replace one or more, please call for approval before ordering.Policy Manual-Confidential9/5/2013Return to Top 28