How to Evaluate - York Consulting

Oldham and Rochdale HMREvaluation Techniques “How to Evaluate”2.49 While it may not be possible to tailor a report for all potential audiences, youshould be able to focus on your core audience. Some organisations, such asfunding bodies, may expect a specific format.2.50 Clearly breaking the reporting process down into sections and spendingtime on developing a reporting outline and structure will make the reportwriting process more straight-forward.Develop a draft reportDepending upon the agreed approach set out in the evaluationspecification you may use either of the following: produce an outline document of issues; produce a near-final version.It is critically important that you agree with your internal customers and theprojects or consultants involved what is expected and exactly how it will behandled.2.51 Reports should always include a summary or executive summary. This willforce the key issues to the surface and will be a useful tool fordissemination purposes. The report structure below considers a standardproject evaluation, looking at activity and impact.Table 2.10 Outline Report StructureExecutive Summary Brief resume of the evaluation focusing on theconclusions and recommendationsIntroductionOutline of the project in descriptive form through aims and objectives dimensions of project inputs and expectedoutcomesMethodologySummary of the evaluation plan, if this is highlydetailed it should be put in the appendicesAnalysis of information Include key analysis tools e.g. desk research, surveys,case studiesKey evaluation findings Undertake necessary calculations to establish net andgross outputs and impacts32