ENGINEERING CO-OP PROGRAM

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4 Introduction to Engineering Co-op Terms and Conditions for UBC Engineering Co-op Students The purpose of this document is to ensure procedural fairness for individuals in the UBC Engineering Co-op Program (hereafter referred to as the ‘Co-op Program’) by stipulating the policies and regulations governing the Co-op Program. The following terms and conditions of enrolment in the Co-op Program are in addition to those policies and regulations listed in the Co-op Student Handbook and in the UBC Calendar. The Co-op Program reserves the right to update, modify, or revise these terms and conditions as necessary. To participate in the Co-op Program, students must agree to the terms and conditions during every term of participation in the program. REGISTRATION ♦♦ ♦♦ To be registered by the UBC Engineering Co-op office administration in one co-op course for each four-month work term period I am scheduled for upon the commencement of session registration regardless of whether I have secured a coop placement for the co-op work term. To pay the co-op course tuition of $649.45 for every co-op work term (consecutive or not) by the due dates specified in the UBC Calendar whether I secure a co-op placement through the Co-op Program or through an independent job search. INFORMATION RELEASE ♦♦ ♦♦ ♦♦ That the Co-op office will access my academic records for the purposes of the Co-op Program. To give permission to UBC to release my resumé, cover letter, transcripts, and other relevant information to prospective employers for placement during co-op work terms while I am enrolled in the Co-op Program. To keep the co-op job posting information, employer lists, contacts, passwords to Engineering Co-op Online (ECO), etc., confidential. CO-OP WORKSHOPS / PRE-EMPLOYMENT TRAINING ♦♦ ♦♦ To pay the co-op pre-employment workshop fee ($212.24) by the deadline set by the Co-op Program, and understand that this fee is non-refundable and does not guarantee acceptance to the Co-op Program. To attend all the co-op workshops on pre-employment training which are prerequisites to full acceptance in the Program. ACADEMIC PERFORMANCE ♦♦ To maintain a minimum, cumulative grade average of 65% to remain in the Co-op Program. COMMUNICATION WITH THE CO-OP OFFICE ♦♦ ♦♦ To respond within 36 hours to all messages from my Coordinator and the Co-op office. To notify my Coordinator of any changes regarding my work eligibility, work status or current contact information within 36 hours of any change. ♦♦ To inform my Coordinator immediately or not later than 36 hours of any inappropriate, unsafe, and/or unethical behaviour or treatment during the Co-op Program, including work experiences. JOB SEARCH PROCESS ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ That it is ultimately my responsibility to secure co-op work term employment and that the Co-op Program does not guarantee employment during a co-op work term. To apply for a minimum of 15 positions or 20% of posted positions using ECO and to simultaneously conduct my own independent job search in Round 1. To discuss my independent job search with my Coordinator and keep him/her updated on my progress. To allow the Co-op Program to solicit positions on my behalf. Not to directly solicit positions from a previous co-op employer on my own behalf without prior permission from my Coordinator. To provide the Co-op Program and prospective employers with accurate and appropriate information regarding my qualifications and interests. INTERVIEWS ♦♦ ♦♦ ♦♦ To attend all interviews with employers who have selected me as a candidate, and to conduct myself professionally throughout the process. That the Co-op office or my Coordinator may, if necessary, select interview times on my behalf. That interviews will only be rescheduled at the sole discretion of the employer, for exams, health reasons or emergencies and I will notify my Coordinator or the Co-op office immediately of any interviews I am unable to attend for any of these reasons.
UBC ENGINEERING CO-OP STUDENT HANDBOOK 5 JOB OFFERS ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ To consult with my Coordinator before accepting a job offer external to ECO and allow him/her to contact this employer to ensure the position satisfies the criteria of a co-op work term and to inform the employer of the co-op guidelines. That participation in the Co-op Program may require me to accept positions outside the proximity of campus and that, although many companies subsidize relocation expenses, I may be required to pay the associated travel expenses. If I have any restrictions concerning location and travel, I will discuss them with my Coordinator prior to applying for jobs. I am aware that geographic location is not a valid reason for turning down a job offer and that I may be assigned a ‘Fail’ grade for the co-op course and/or withdrawn from the Co-op Program as a result of doing so. To rank all interviews in Round 1 in order of preference which indicate that I am prepared to accept the position(s) for which I have interviewed. To allow my Coordinator to accept or reject job offers on my behalf based on my ranking(s) during Round 1, or at any time during Round 2 of the placement process if I am not matched in Round 1. That I may request to reject one job offer during my fourth or fifth term and that in order to do so, I must arrange a meeting with my Coordinator to discuss my rationale and seek approval. To accept the salary offered by employers and will not attempt to negotiate it. That if I return to a co-op employer for any subsequent co-op work term, I will be registered in the co-op course and pay the co-op course tuition. That once I have accepted in writing or verbally an offer of employment, if I break my contract of employment, I will not be satisfying the conditions of the Co-op Program and will be assigned a ‘Fail’ grade for the co-op course. THE WORK TERM ♦♦ That while on a co-op work term, I will be supervised by the employer and not the University. ♦♦ To inform my employer immediately or not later than 36 hours of any inappropriate, unsafe, and/or unethical behaviour or treatment during a co-op work term. ♦♦ ♦♦ To comply with all policies and procedures of my employer, including any regarding confidential/proprietary information, both during and after a work term. To behave appropriately and according to all UBC policies, procedures and guidelines for the duration of my participation in the Co-op Program. ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ To follow the procedures as outlined in the UBC Engineering Co-op Work Term Checklist and UBC Engineering Co-op Student Handbook. That prior to enrolling in more than one academic course during any work term, I will seek approval from my Coordinator and work supervisor. I acknowledge that the Co-op Program may require written approval by my work supervisor. That I am required to submit a Work Term Report for every co-op work term (whether or not any of my placements span multiple consecutive work terms) and that I am aware that each report is due as outlined in the UBC Engineering Co-op Student Handbook. A late report will result in being assigned a ‘Fail’ grade for the Co-op course and/or withdrawal from the Co-op Program. That I must meet the minimum requirements on the evaluation from my employer and a satisfactory grade on my Work Term Report in order to receive a Pass for the co-op work term. That if I am unable to complete a co-op work term for ill health or personal challenges, I am eligible to receive a Pass for the work term if all of the following occur: ♦♦ ♦♦ ♦♦ ♦♦ I notify my Coordinator, to confirm the employer is aware that I am unable to complete the work term; I provide my Coordinator, if appropriate, with a supporting letter from my doctor or medical certificate; My Coordinator determines that my performance and learning process on the co-op work term to date have been satisfactory; and My employer evaluates my initial work term performance as meeting the minimum requirements. COMPLETION OF THE CO-OP PROGRAM ♦♦ ♦♦ ♦♦ ♦♦ To complete a minimum of four (4) scheduled work terms in the Co-op Program, with at least one (1) in each of the winter, summer and fall term. To follow the co-op work term schedule; except where changes to the co-op schedule have been discussed with my Coordinator, followed by a formal written request and written approval by my Coordinator. That I must complete my degree on a full academic term. That Co-op designation on my degree will only be awarded upon successful completion of all Co-op Program requirements. SCHEDULING AND WITHDRAWAL FROM THE CO-OP PROGRAM ♦♦ That any requests to withdraw from a job search term and/or deviate from the co-op work term schedule, must be approved by the Co-op Program.
Page 1 and 2: ENGINEERING CO-OP PROGRAM STUDENT H
Page 3 and 4: I Table of Contents 1 Introduction
Page 5 and 6: III Table of Contents Steps to Deve
Page 7 and 8: V Table of Contents Confidentiality
Page 9 and 10: UBC ENGINEERING CO-OP STUDENT HANDB
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UBC ENGINEERING CO-OP STUDENT HANDB
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14 Appendices
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Personal Attributes Personal Attrib
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Human Relations Developing rapport
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5) ACKNOWLEDGE that I am exclusivel
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3) ACKNOWLEDGE that due to the inte
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UBC Engineering Co-op Off- Schedule
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UBC Engineering Co-op Program Offic
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ENGINEERING CO-OP PROGRAM

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