ENGINEERING CO-OP PROGRAM

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8 Co-op Procedures Applying for Jobs Below is a brief summary of the process for applying for co-op jobs. ECO is the web-based system you will use to create your resumé and apply for online job postings. ECO also allows you to update your personal contact information and work term history, and to submit evaluation forms. More details can be found in the “ECO Navigation Basics” section of this handbook (chapter 9). Create a Resumé in ECO in consultation with your Co-op Coordinator. Submit job applications ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ The job search term begins four months prior to your first scheduled co-op work term. Job descriptions will be posted in ECO starting at the beginning of September (for winter work terms), January (for summer work terms), and May (for fall work terms). Provided you meet the requirements for full acceptance into the Co-op Program (see page 2), you will be made eligible to apply for summer jobs beginning in January. Apply for a job if you have at least 50% of the technical skills required. You must write a separate cover letter for each job, unless otherwise stated in the job posting. The maximum length for a cover letter is one page. There are a variety of ways to apply for jobs through ECO, depending on how the employer would like to receive applications. The application process will be indicated under “Application Instructions” on the job description. The possibilities include submitting an online application through ECO, applying directly to an employer’s website or, (in rare instances) submitting a paper application to the Engineering Co-op office. Each job has a closing date and time. Most jobs posted in ECO close at 7:00 am, but please read all postings carefully for closing information, as they will automatically close at the specified date and time. Once the job has closed, you will no longer be able to submit an application. If technical difficulties arise to prevent you from applying to a posting before the job closes, please immediately email your cover letter and the ECO job code to your Co-op Coordinator. We may be able to assist you in submitting your application the next day if the job has closed. You are required to submit an application for all positions for which you are qualified. During each job search term, you are expected to apply for a minimum of 15 jobs, or 20% of all jobs posted to your discipline. NSERC Eligibility Occasionally you will see that some jobs require students with NSERC eligibility. The Natural Sciences and Engineering Research Council of Canada (NSERC) subsidizes eligible professors and companies to hire students for research projects. To be eligible to apply for an award, you must: 1. be a Canadian citizen or permanent resident of Canada 2. be registered (at the time you apply) as a full-time student in a bachelor’s degree program at an eligible university (exception for graduating students: see number 5, below) 3. have obtained, over the previous years of study, a cumulative B- (68%) average or above 4. have completed all the course requirements of at least the first year of university study (or two academic terms) of your bachelor’s degree 5. not have started a program of graduate studies Round 1 and Round 2 Processes What is Round 1? Round 1 is the first five-week period at the beginning of each job search term. Students apply to any jobs they are interested in and can have interviews with any number of companies. During Round 1, companies do not present job offers to students nor are students expected to accept any positions. At the end of Round 1, Ranking Day is held; students who had interviews in Round 1 must rank the companies and/or positions according to their preference and likewise, employers rank the students they interviewed from the various universities (more information about ranking follows under “Round 1 Process”). One advantage of actively applying during Round 1 is that you may have the chance to interview with more than one company, giving you the opportunity to practice your interviewing skills and giving you a greater selection of jobs to choose from. Round 1 Co-op Calendar For Summer jobs: ‣ ¾ Round 1 Period ‣ ¾ Ranking Day ‣ ¾ Round 2 Period For Fall jobs: ‣ ¾ Round 1 Period First five weeks of the job search semester (January to mid-February) Fifth week (mid-February) Week six through the first month of the work term semester (mid-February to June) First five weeks of the job search
UBC ENGINEERING CO-OP STUDENT HANDBOOK 9 ‣ ¾ Ranking Day ‣ ¾ Round 2 Period semester (May to mid-June) Fifth week (mid-June) Week six through the first month of the work term semester (mid-June to September) ♦♦ If you are not successful in obtaining a job in Round 1, you will move on to Round 2. Although some employers post jobs during Round 1, they may wait until Round 2 to conduct interviews. These positions cannot be ranked since interviews have not yet occurred. For Winter jobs: ‣ ¾ Round 1 Period ‣ ¾ Ranking Day ‣ ¾ Round 2 Period First five weeks of the job search semester (September to mid-October) Fifth week (mid-October) Week six through the first month of the work term semester (mid-October to January) For specific job search dates, please see the UBC Engineering Co-op website (www.ubcengineeringcoop.com). Round 1 Process ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ Employers who post jobs and interview students before the end of Round 1 will send us their lists of students they would be willing to hire, in order of preference (i.e., rankings). If you attend interviews in Round 1, you must send an email of your rankings to your Co-op Coordinator by 4:00 pm on Ranking Day. The ranking email must list every job you interviewed for, ranked in order of job preference. Please include your full name, the name of the employer, the ECO job number and the job title for each position you had an interview with. Indicate your preferences for each of the jobs you interviewed for, with #1 being the job you would most prefer to accept. If you had only one interview during Round 1, you must send a ranking email, listing the job you interviewed for as your #1 preference. If you did not secure an interview during Round 1, you do not need to send a ranking email. All jobs you interviewed for must be ranked. If you are unwilling to accept (i.e., rank) a certain job, you must meet with your Co-op Coordinator immediately after the interview. Please wait for an email from your Co-op Coordinator to inform you of the results of the ranking process. Due to factors such as the number students and other universities participating, the results for some jobs may not be finalized until a week or more after Ranking Day. Your Co-op Coordinator will accept a job offer on your behalf, based on your ranking list and the employer’s ranking list. If you are matched in Round 1, you will not participate in Round 2. What is Round 2? Round 2 is a continuous recruitment and hiring period when student-employer matches are confirmed on an ongoing basis. Students who have not yet received co-op employment offers will apply to jobs and may be interviewed at any time during this period. The first job offer received by the Engineering Coop office for a student is considered a match. You will receive confirmation of a job offer by phone or email and you will have 24 hours to confirm your acceptance. Round 2 Process Round 2 begins immediately after Round 1 and runs through the first month of the scheduled work term. The expectation is that a four-month co-op work term should entail 16 weeks of full-time work. Since students may secure a late placement during Round 2, co-op credit will be applied as long as the placement period meets the minimum requirement of 12 full-time weeks or 420 hours of work, and has been pre-approved by the student’s Co-op Coordinator. For example, most jobs for the summer work term begin in May; however, students can still apply and be placed into summer positions until late June. The process for Round 2 is very similar to Round 1: ♦♦ ♦♦ ♦♦ ♦♦ You are required to apply for all posted jobs for which you have at least 50% of the technical qualifications. Additionally, your Co-op Coordinator may send your resumés directly to employers who request them. Make sure your online resumé is always up-to-date and properly labeled (see chapter 9: “Resumé Naming Tips”) so your Co-op Coordinator can forward the most appropriate resumé to interested employers. There is no ranking process during Round 2. Once you receive a job offer from an employer, you are expected to accept that position. Once you accept a job offer, you will no longer be permitted to apply to other jobs. Please let your Co-op Coordinator know of any other interviews you have so the proper arrangements can be made to cancel the outstanding interviews. If you receive a job offer through your independent job search, please inform your Co-op Coordinator as soon as possible.
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Page 3 and 4: I Table of Contents 1 Introduction
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Page 7 and 8: V Table of Contents Confidentiality
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14 Appendices
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Personal Attributes Personal Attrib
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Human Relations Developing rapport
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5) ACKNOWLEDGE that I am exclusivel
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3) ACKNOWLEDGE that due to the inte
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UBC Engineering Co-op Off- Schedule
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UBC Engineering Co-op Program Offic
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ENGINEERING CO-OP PROGRAM

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