ENGINEERING CO-OP PROGRAM

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16 Roles and Responsibilities ♦♦ ♦♦ ♦♦ term from the menu on the left. Reports must be bound (cerlox or spiral) or submitted in a duotang cover. Please do not submit reports in binders. You can hand in your Work Term Report package in-person at the Engineering Co-op office or deliver by Canada Post or courier. If you mail your documents, the package must be postmarked on or before the due date (see Chapter 13: “Mailing Guidelines”). Your Co-op Coordinator will contact you within two weeks of your return to campus to have you participate in a debriefing session. The Co-op Coordinator The Co-op Coordinator is your liaison with employers. He/she works closely with you and employers to develop suitable co-op work term opportunities. The Co-op Coordinator has several responsibilities, including: ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ Marketing co-op education to prospective employers to maximize the number of job opportunities Selecting students for the Program, monitoring progress and advising students to help them develop and refine career goals Providing you with appropriate pre-employment training for your career development Advising and assisting employers through all aspects of the co-op recruiting process Conducting site visits each four-month work term to assist in the evaluation of the student and employer, and to identify future work terms for co-op students Marking APSC 110 and 210 work term reports, and attending APSC 411 presentations Ensuring fair and equitable treatment of students and employers throughout the placement process; and Working with employers, students and faculty to evaluate the students’ work terms, ensuring the needs of employers, students and faculty are met Your Co-op Coordinator acts as a resource and is your representative throughout your co-op career whether you are in school or on a work term. If you face challenges during your work term (e.g., unsafe working conditions, difficult co-workers or managers, excessive overtime, non-technical work, personal issues, etc.), contact your Co-op Coordinator immediately! He/she can help you determine productive ways to address your challenges. The Co-op Office The Engineering Co-op office administers the UBC Engineering Co-op Program and serves as an informational, organizational and administrative resource for you. The office has several responsibilities, including: ♦♦ Providing students, employers and faculty members with information about the Co-op Program ♦♦ Registering students in APSC 110, 210, 310, 410 and 411 ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ Communicating important Program deadlines to students (Please note that it is ultimately your responsibility to meet all deadlines) Reviewing job descriptions and posting positions in ECO Accepting employer interview requests and organizing interview schedules Collecting, copying, filing and distributing offer letters from employers Scheduling site visits and telephone site visits between students, supervisors and Co-op Coordinators each work term Receiving student Work Term Report packages, recording their receipt, and distributing reports for marking; and Obtaining the marked Work Term Reports, recording the marks, forwarding the evaluations to students’ Co-op Coordinators for review, and submitting the work term grades NOTE: To help the Engineering Co-op office fulfill its responsibilities, you must update your work term information (including the precise work location, telephone number and email address for yourself and your supervisor) in a timely manner each four-month work term. The Employer The employer provides you with engineering-related work experiences. You will be paid, supervised and evaluated as regular employee during your work term. The employer has several responsibilities, including: ♦♦ ♦♦ ♦♦ Providing the Engineering Co-op office with an offer letter outlining salary and benefits, hours of work, and start and end dates Providing a supervisor who will oversee your work and discuss expectations with you Advising you of confidentiality in the workplace and ensuring
UBC ENGINEERING CO-OP STUDENT HANDBOOK 17 ♦♦ ♦♦ ♦♦ ♦♦ that you sign required non-disclosure agreements prior to commencing work Participating in the site visit and completing the online Employer Evaluation Providing you with guidance, reviewing the Work Term Report, and signing the Work Term Report Release form Marking the report if it is deemed confidential; and Adhering to Employment Legislation and the Human Rights Act The Faculty Liaison The Faculty Liaison has several responsibilities which may include: ♦♦ ♦♦ ♦♦ Providing technical and professional support throughout the work term as needed by discipline-specific co-op students Assisting in topic selection for your Work Term Report to meet the guidelines of the Co-op Program and the needs of the employer, as requested; and Providing a link between the Co-op Program and its associated engineering departments
Page 1 and 2: ENGINEERING CO-OP PROGRAM STUDENT H
Page 3 and 4: I Table of Contents 1 Introduction
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Page 7 and 8: V Table of Contents Confidentiality
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14 Appendices
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Personal Attributes Personal Attrib
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Human Relations Developing rapport
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5) ACKNOWLEDGE that I am exclusivel
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3) ACKNOWLEDGE that due to the inte
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UBC Engineering Co-op Off- Schedule
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UBC Engineering Co-op Program Offic
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ENGINEERING CO-OP PROGRAM

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