ENGINEERING CO-OP PROGRAM

More documents

Recommendations

Info

40 ECO Navigation Basics with the application. These applications must be handed in to the Engineering Co-op office in-person. If you submit a paper application, click on ‘Applied by Paper’ so a record of your application appears in ECO. Note: Jobs will typically be open to applications on ECO for three full business days and a weekend. This may be shortened due to an employer’s deadline. Always check the closing dates when viewing job descriptions and carefully plan your schedule of applications. Cover Letter You are required to write a cover letter for each job application you submit. With ECO, you input your cover letter into a large text box during the application process. After writing your cover letter in a word processing program (such as MS Word), copy and paste it into the text box. You will lose all formatting (such as bold, italics, tables, alignments) when pasting into the text box which only accepts pure text. You may use limited HTML tags (such as bold or underline) to format your cover letter. If you require HTML instructions, a section on converting HTML in PDF format is provided at the bottom of the ECO screen. After writing and proof-reading your cover letter, scroll to the bottom of the page and click ‘Continue’; a confirmation page will display the details for your job application. If you are satisfied, click ‘Confirm’ to submit. If you are not satisfied, click the ‘Cancel’ button, which will send you back to the detailed job description. NOTE: Employers will view your cover letters in PDF; please make sure your cover letter looks the way it should after the PDF conversion. To do this, save your cover letter and click the ’View PDF‘ button. Your cover letter must be no longer than one page when viewed as a PDF. Additional Job Application Functions Flag Jobs When viewing job descriptions, a check box allows you to select specific job postings. You may then choose to ‘Flag/Unflag Selected Jobs; for future reference. Move Jobs to Folders When viewing job descriptions, the check box may also be used to organize job descriptions by clicking the ‘Move Selected Jobs to Folder’ button. You can create folders and move job descriptions within your file system to quickly locate jobs of interest. Search Job Descriptions The advanced search for job descriptions allows you to review job postings with criteria such as posted disciplines, job status, job location, closing date, etc. This function allows you to view job postings for all disciplines. View Applications To view your completed applications and the status for jobs you have applied to, click on the ‘View Applications’ option under the My Applications submenu link on the menu bar. To view applications for a specific work term, select the desired work term by clicking the corresponding box at the top of the page. The View My Applications page is then separated into sections: Online Applications, Paper Applications and Special Applications. The Online Applications section shows the applications you have applied to electronically through ECO. Information is shown for each job, such as when you last modified your application, and your status for the position. The Paper Applications section shows jobs you applied for with a paper application. The Special Applications sections shows jobs flagged as “special” applications (usually those directed through an employer’s website). To view the detailed description for a job you have applied to, click on the company name or job code hyperlink. To view a particular cover letter used to apply for a position click on the ‘Cover Letter’ link. To view a particular resumé used to apply for a position click on the ‘Resumé’ link. Edit/Delete Applications To edit or delete your electronic application before a job closes, you can click the ‘Edit/Delete Application’ item on the Jobs submenu. The Edit/Delete page consists of the job applications list and two buttons labeled Edit and Delete. Click the radio button (first column) to indicate which application you want to activate, and then click ‘Edit’ or ‘Delete’. When editing an existing application, you will be sent to the edit job application page. There are select boxes available for changing the work term preference and resumé to use for the application. To edit a cover letter, select the corresponding box and you will
UBC ENGINEERING CO-OP STUDENT HANDBOOK 41 be sent to the Edit Cover Letter page. Once the editing of the cover letter is complete, click ‘Save Cover Letter’. You will then be directed back to the Edit Job Application page where you will see the Save and Cancel buttons. The Save button will update your changes in your work term preferences and your resumé selection before sending you back to the Edit/Delete Job Applications page. If you select the Cancel button, your changes will not be saved. When deleting an existing job application, you will be sent to a confirmation page to confirm the deletion of the job application. You may click ‘Yes’ to confirm and continue, or ‘No’ to cancel and go back to the Edit/Delete page. Viewing Your Transcript ECO automatically updates your unofficial UBC transcript each evening to ensure your current grades are available. The date and time of the last update will appear on your transcript. To view, click on ‘Personal Info’ and select ‘View Transcript’ submenu link on the navigation sidebar. To view or print your unofficial transcript in PDF format, click on the ‘View PDF’ link located at the bottom of the page. Your transcript will be sent to your browser as a PDF file to be opened or saved. Signing Up for an Interview You will receive an email from the Engineering Co-op office when you have been selected for an interview by a company you have applied to. ECO will also display new interview requests each time you log in; when you move to further screens, the interview request reminder will be displayed on the top right corner of your profile. To sign up for the interview, log in to ECO and click ‘Interviews’ on the navigation menu bar. This page lists all interviews and/or presentations for which you have been selected. To view the details of each interview, click on the job code, the company name, or the date for the corresponding interview. This will open the interview schedule page. To sign up for an interview time, select the available time slot you prefer. Your name will automatically be inserted under status, which indicates that you have been signed up for that particular interview time slot. If you wish to change your interview time, you can remove yourself from the interview time by re-clicking on the time slot you have signed up for. A confirmation will be displayed; click ‘Yes’ to confirm your removal from this time slot. Select a new time or contact the Engineering Co-op office for assistance. Contact information must be updated promptly whenever changes occur throughout your participation in the Co-op Program Updating Your Contact Information and Work Term Details Online At the start of each academic or co-op work term, please ensure your current and/or permanent contact information – address, phone number, cell phone, email address – are correctly entered in ECO. You are personally responsible for updating your own current contact information as well as your work term profile information (see instructions below). We also ask that you fill out the Emergency Contact Information section. We must know who to contact on your behalf in the case of an emergency on campus or at your work location. If your permanent contact information requires updating, please inform the Engineering Co-op office and we will edit the record for you. To Update Your Contact Information ♦♦ ♦♦ ♦♦ ♦♦ On the navigation bar on ECO, you will see a Personal Info section. Click on the subheading ‘View My Info’ to show you the contact information we currently have on file. Click on the subheading ‘Edit My Info’ to update your current address and other contact information. Click on ‘Save Changes’ when you have finished entering any new information. When you are on a co-op work term, you are required to submit your complete and accurate employment details in ECO within the first two weeks of each work term. This information is required so Co-op Program staff and your Co-op Coordinator can reach you to arrange site visits and future interviews. This information also allows us to assemble salary and geographical employment statistics for future use. To Update Your Work Term Information: ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ On the navigation bar on ECO, under View/Modify Work Term Profile, select ‘View My Placement Info’. Select the work term you wish to update; the next screen will show you the information we have on file. Use the Quick Menu at the top right of your screen to select ‘Edit This Placement History Record’ and click on the green circular ‘Go’ button. Update all information for your current placement: supervisor name, phone number and email address, as well as your contact information, salary, start and end dates, etc. Be sure to click on ‘Save Changes’ when you have finished.
Page 1 and 2: ENGINEERING CO-OP PROGRAM STUDENT H
Page 3 and 4: I Table of Contents 1 Introduction
Page 5 and 6: III Table of Contents Steps to Deve
Page 7 and 8: V Table of Contents Confidentiality
Page 9 and 10: UBC ENGINEERING CO-OP STUDENT HANDB
Page 47: UBC ENGINEERING CO-OP STUDENT HANDB
Page 85: 14 Appendices
Page 88 and 89: Personal Attributes Personal Attrib
Page 90 and 91: Human Relations Developing rapport
Page 92 and 93: 5) ACKNOWLEDGE that I am exclusivel
Page 94 and 95: 3) ACKNOWLEDGE that due to the inte
Page 96 and 97: UBC Engineering Co-op Off- Schedule
Page 98:
UBC Engineering Co-op Program Offic
show all

ENGINEERING CO-OP PROGRAM

Create successful ePaper yourself

Delete template?

Save as template?