2017 INF/INA Conference & Annual Meeting

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2017 Iowa Nurses Foundation / Iowa Nurses Association Annual Meeting and Conference INA Annual Business Meeting Agenda October 20, 2017 • 2:30 – 4:15 p.m. 2:30 Call to Order—Jann Ricklefs, President • Roll Call of the Board of Directors • Roll Call of Membership by Region • Declaration of Quorum • Appointment of Parliamentarian • Review and Approval of the Agenda • Thursday, October 13, 2016 Annual Meeting Minutes • Greetings and Welcome Message 2:40 INA Financial Road Map—Anne Cook, Treasurer 2:50 Executive Director’s Message—Tobi Moore, Interim Executive Director • Progress Report on the Strategic Plan • Membership Pilot 3:00 2017 Proposed Bylaw Amendments—Susan Whitty, Bylaws Chair 3:30 Membership questions/comments regarding written reports in the book of reports 3:40 Motions from the Membership 3:50 Greetings to Collaborative Organizations 4:00 Recognition of Outgoing Board Members—Jann Ricklefs, President 4:05 Recognition of Incoming Board Members—Julie Schilling, Nominations Chair 4:15 Adjournment—Jann Ricklefs, President Save the Date 2018 INA Lobby Day Tuesday, February 13, 2018 Embassy Suites, Des Moines, IA 36
2017 Iowa Nurses Foundation / Iowa Nurses Association Annual Meeting and Conference Election Procedures RULES: 1. All members in good standing may vote 2. No congregating or campaigning will be allowed near voting area while voting is in progress. Meeting Rules ____________________________________________________ Rule 1: Registered members must wear their name badges during the business session. Rule 2: In making a motion or speaking to a question, a delegate shall move to the floor microphone, address the Chair, await recognition of the Chair, and give the delegate’s name and region. Rule 3: The correct form to use in making a motion is “I move that...” Rule 4: All motions and amendments should be written and signed by the maker of the motion or amendment and then given to the Chair. Rule 5: A member may not speak against her/his own motion, but may vote against it. Rule 6: No member shall speak more than once, or longer than three minutes, on the same question until all have spoken who wish to express and opinion. Rule 7: All reports and supplements to reports shall be written and shall not be read. Rule 8: A nominating speech of one minute will be allowed for each nomination from the floor. Rule 9: Only currently paid members of the Association are entitled to vote at the polls upon verification of their current dues being in good standing according to the most current membership rosters provided to the tellers. Members not in attendance may vote by proxy per INA Articles of Incorporation, Article IV. Rule 10: The Association staff shall report the number of members registered after the opening ceremonies. Supplementary reports may be given later as the Chair may direct. Rule 11: A member should raise her/his hand to indicate she/he cannot hear. Rule 12: The member will act only on the resolves of a resolution. Questions of clarification will be handled according to parliamentary procedure. Rule 13: All sessions of the Annual Business Meeting shall be open to the public unless the Chair declares an executive question. Rule 14: No smoking will be allowed during the sessions of the Annual Business Meeting. Rule 15: Non-ANA members, with the exception of ANA and INA staff, including consultants, must have permission of the President to speak. Rule 16 Items under New Business must receive a 2/3 vote of the members present in order to be considered. Rule 17 Revised 2007 On the election ballot, the “write-in” names must also be marked with a check mark in order that the tellers will count it as a vote. Parliamentary Information ____________________________________________________ Robert’s Rules of Order, Newly Revised is the parliamentary authority that shall govern the INA Business Meeting. The chair, as the presiding officer, rules on all matters relative to parliamentary law and procedures. The Parliamentarian serves only in an advisory capacity to the presiding officer and members. Member participation in the business session is governed by the standing rules. The motions that follow are defined in terms of action a delegate may desire to propose. Rules governing these motions are listed in Table 1. A main motion introduces a subject to the Business Meeting for consideration and is stated: “I move that....” FILLING OUT A MOTION FORM Three part motion forms are provided by the INA staff. They will be available at the Head Table by the Secretary and by the Executive Director. Please fill them out completely before bringing forward a motion for consideration at the Business meeting for discussion. You must sign your name and Region and get the signature of a person to second the motion before bringing it up. An amendment (primary) is a motion to modify the working of a motion. The motion to amend may be made in one of the following forms, determined by the action desired: “I move to amend by.....” striking (word(s), phrase, paragraph).” inserting (word(s), phrase, paragraph).” adding (word(s), phrase, or paragraph at the end of the motion).” substituting (paragraph or entire text of a resolution or main motion and inserting another that is germane). An amendment to an amendment is a motion to modify the wording of the proposed amendment and is made as follows: “I move to amend the amendment by....” The same forms for making an amendment are applicable for making a secondary amendment. 37
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2017 INF/INA Conference & Annual Meeting

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