2017 INF/INA Conference & Annual Meeting

2017 Iowa Nurses Foundation / Iowa Nurses Association Annual Meeting and Conference
Election Procedures
RULES:
1. All members in good standing may vote
2. No congregating or campaigning will be allowed near
voting area while voting is in progress.
Meeting Rules
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Rule 1: Registered members must wear their name
badges during the business session.
Rule 2: In making a motion or speaking to a question,
a delegate shall move to the floor microphone,
address the Chair, await recognition of the Chair,
and give the delegate’s name and region.
Rule 3: The correct form to use in making a motion is “I
move that...”
Rule 4: All motions and amendments should be written
and signed by the maker of the motion or
amendment and then given to the Chair.
Rule 5: A member may not speak against her/his own
motion, but may vote against it.
Rule 6: No member shall speak more than once, or
longer than three minutes, on the same question
until all have spoken who wish to express and
opinion.
Rule 7: All reports and supplements to reports shall be
written and shall not be read.
Rule 8: A nominating speech of one minute will be
allowed for each nomination from the floor.
Rule 9: Only currently paid members of the Association
are entitled to vote at the polls upon verification
of their current dues being in good standing
according to the most current membership
rosters provided to the tellers. Members not in
attendance may vote by proxy per INA Articles of
Incorporation, Article IV.
Rule 10: The Association staff shall report the number
of members registered after the opening
ceremonies. Supplementary reports may be given
later as the Chair may direct.
Rule 11: A member should raise her/his hand to indicate
she/he cannot hear.
Rule 12: The member will act only on the resolves of a
resolution. Questions of clarification will be
handled according to parliamentary procedure.
Rule 13: All sessions of the Annual Business Meeting shall
be open to the public unless the Chair declares an
executive question.
Rule 14: No smoking will be allowed during the sessions
of the Annual Business Meeting.
Rule 15: Non-ANA members, with the exception of ANA
and INA staff, including consultants, must have
permission of the President to speak.
Rule 16 Items under New Business must receive a 2/3
vote of the members present in order to be
considered.
Rule 17
Revised 2007
On the election ballot, the “write-in” names
must also be marked with a check mark in order
that the tellers will count it as a vote.
Parliamentary Information
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Robert’s Rules of Order, Newly Revised is the parliamentary
authority that shall govern the INA Business Meeting. The
chair, as the presiding officer, rules on all matters relative to
parliamentary law and procedures. The Parliamentarian
serves only in an advisory capacity to the presiding officer and
members.
Member participation in the business session is governed by
the standing rules.
The motions that follow are defined in terms of action a
delegate may desire to propose. Rules governing these
motions are listed in Table 1.
A main motion introduces a subject to the Business Meeting
for consideration and is stated: “I move that....”
FILLING OUT A MOTION FORM
Three part motion forms are provided by the INA staff. They
will be available at the Head Table by the Secretary and
by the Executive Director. Please fill them out completely
before bringing forward a motion for consideration at the
Business meeting for discussion.
You must sign your name and Region and get the signature
of a person to second the motion before bringing it up.
An amendment (primary) is a motion to modify the working
of a motion. The motion to amend may be made in one of the
following forms, determined by the action desired: “I move
to amend by.....”
striking (word(s), phrase, paragraph).”
inserting (word(s), phrase, paragraph).”
adding (word(s), phrase, or paragraph at the end
of the motion).”
substituting (paragraph or entire text of a resolution or
main motion and inserting another that is
germane).
An amendment to an amendment is a motion to modify the
wording of the proposed amendment and is made as follows:
“I move to amend the amendment by....” The same
forms for making an amendment are applicable for making a
secondary amendment.
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