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Employee Handbook Update 2018

ANNUAL LEAVE PART II

ANNUAL LEAVE PART II When can I not take leave? You cannot take leave during a period of resignation. Can my leave application be declined and if so what happens to that leave? Line managers are entitled to refuse or reschedule the leave dates in accordance with the operational requirements of the business. Should line management refuse annual leave due to operational requirements and this then results in an employee being at risk of forfeiting annual leave, the leave that will be forfeited will be processed to stored leave, thus allowing the employee to take the leave at a later date. Accumulated stored leave does not get paid out upon termination of an employee’s employment with the company. It will be forfeited if it has not been utilised. Can I be paid out my annual leave? Only on termination of service will leave owing to you be paid out. The leave paid out will be detailed on your final payment statement/payslip. Unpaid annual Leave Varsity College does understand that under certain circumstances employees may need to utilise unpaid annual leave, however, the following conditions apply: • Unpaid annual leave will not be granted to any employee to whom annual leave is due. • Unpaid leave will be granted only under exceptional circumstances at the discretion of the line manager. • In any one (1) calendar year the line manager may grant a maximum of seven (7) days unpaid annual leave. • No leave will be granted during a notice period.

SICK LEAVE IS THERE A DOCTOR IN THE HOUSE? If you work in excess of twenty-four (24) hours per month and a five (5) day week, and you are absent from work because of illness or injury, you are, under normal circumstances, entitled to sick pay as provided for by labour legislation. What does this mean? You are entitled to thirty (30) days sick leave in a three (3) year sick leave cycle. This equates to ten (10) days per year in a three (3) year sick leave cycle. Within the first six (6) months of employment, you are entitled to one (1) day’s sick leave for every twenty-six (26) days worked. Do I need to hand in a doctor’s letter? Proof of incapacity (injury or illness) is required when you are: • Away for more than two (2) consecutive days, or • Away on more than two (2) occasions during an eight (8) week period. The IIE’s Varsity College reserves the right, at any time, to review individual circumstances and request a doctor’s certificate, and to verify any certificates or letters submitted. Failure to comply with the above will result in unpaid leave being deducted. Will I be paid for sick leave? Under normal sick leave circumstance, you will be paid for sick leave taken. You must apply for any sick leave taken and where relevant, the originals of all letters and/or certificates must be attached. Whom do I tell? It is important that you make every effort to notify your line manager by way of a telephone call or the way that your campus Principal has agreed. This could be by way of an SMS; however should you not receive a reply to the SMS you will need to continue to make an effort to communicate with your line manager. What is unauthorised absenteeism? Following an unauthorised and unreported absence of beyond five (5) working days by an employee, it will be assumed that the employee has deserted/abandoned the employment of The IIE’s Varsity College, and has no intention of returning to work. This will also apply to an employee who may need to leave the workplace to consult a doctor and as a result of this is booked off work and fails to report the outcome. Any unauthorised absenteeism is regarded as a breach of the Disciplinary Code and will be dealt with in accordance with the code and procedures. Please familiarise yourself with the code and procedures which are available from your HR Department. 10 Items of Information that MUST Appear on a Valid Medical Certificate: • The name, address and qualification of the practitioner; • The name of the patient; • The date and time of the examination; • Whether the certificate is being issued as a result of personal observations by the practitioner during an examination, or as the result of information received from the patient and which is based on acceptable medical grounds; • A description of the illness, disorder or malady in layman’s terminology, with the informed consent of the patient, provided that if the patient is not prepared to give such consent, the medical practitioner or dentist shall merely specify that, in his or her opinion based on an examination of the patient, the patient is unfit to work; • Whether the patient is totally indisposed for duty or whether the patient is able to perform less strenuous duties in the work situation; • The exact period of recommended a sick leave; • The date of issuing of the certificate of illness; and • A clear indication of the identity of the practitioner who issued the certificate which shall be personally and originally signed by him or her next to his or her initials and surname in printed or block letters. • The certificate should be Legible!

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