ONBOARD Magazine Spring 2018

VOLY
The only multi-currency accounting software with a fully
integrated prepaid card and payment platform designed
specifically for the yachting industry. Voly’s approach is to
deliver a modern accounting package tailored to all clients
from management companies to captains and crew to family
offices. Voly’s accessibility and tailored reporting is completely
customised to all users whether they are onboard or ashore.
Voly utilises the latest technologies in the form of a mobile
crew app for expense reporting, coupled with an integrated
prepaid MasterCard. The prepaid card ensures all transactions
are recorded directly into Voly via an API link; no manual entry,
no forgotten transactions. No more monthly reconciliation.
The integrated payment solution allows administrators to pay
suppliers directly through the accounting platform, one system
for all your yacht accounting needs. Data security is at the heart
of Voly; security and fraud prevention protocols are as standard.
For more details email: hello@voly.co.uk
or visit www.voly.co.uk
In addition to their software product, IMS produce extensive
written manuals and video tutorials designed to help crew/staff
to use the right cleaning tools for the right objects, ensuring
everything is treated correctly, stains prevented or removed etc
with the best possible result. The manuals contain customised
icons and colour-coordination and images corresponding with
the correct cleaning equipment for instant implementation, so
no matter if you’re entirely new to industry, or an experienced,
senior crew.
Yacht accounts and expense reporting is another specialist
aspect of yacht management that everyone from an owner to
the most junior member of the crew should be thinking about.
Offering real-time visibility for a yacht’s onboard financial position
ensuring complete transparency is Voly, a cloud-based solution
delivering accounting the modern way.
Jonny Allbut, in charge of yachting at Voly, told us: “Voly is a multicurrency,
fully integrated accounting solution with a dedicated app
and integrated prepaid MasterCard that links purchases to the
core system, thus reducing time and eliminating errors caused
by manual inputting. The Voly integrated payment solution allows
administrators to pay suppliers directly through the accounting
platform - one system for all your yacht accounting needs.
“By using the Voly mobile enabled app, users can capture expense
charges and purchase receipts at the time of the transaction,
simply by photographing and uploading to the system. Depending
upon access permission agreed, either the owner, or owner’s
representative, captain or senior members of the crew can see
at any time the financial status of the yacht, or view the financial
progress of an individual charter booking, or other specific event,
such as a refit.”
Based at Ballasalla, Isle of Man, marine personnel administration
and payroll experts, iBos Ltd, have developed the Cello suite of
products intended for Captains, Pursers and ‘Heads of Department’
involved with the management of yachts.
iBos, Director, Toni Hackman, told us, “Cello Marine covers all
personnel requirements including personal details, employment
contracts, annual leave, rotation, qualification requirements
and payroll. We also provide Access Financials, accounting and
expenses package that links into Cello Marine, along with a
Laserfiche document management solution for forms, bespoke
development and purchase ordering.
“Cello products are ‘future-proofed’ and designed for when
technology advances and customer needs grow. For example,
we’re currently developing the browser based system of Cello
Marine which will make access easier and even more user friendly.
We’re also integrating Digital Signatures, which will revolutionise
the contract side of yachting. This will also be linked directly to
Cello, so contracts can be directly uploaded with all the required
signatures and no postal / courier costs incurred.
“Data security is an area we have particularly concentrated on
in the last 2 years. All of our products and solutions have been
PEN tested (Penetration Tested) by some of the industry’s most
reputable companies and to their rigorous standards. We have
recently made advances to enable clients to meet new GDPR
standards and continue to work with our partners to ensure
standards are always up to date in terms of security.”
Already adopted by 110 yachts between 30m and 120m length
and several major yacht management companies, Deep Blue
Soft V3.1 is one of the broader yacht management software
products on the market with data that is server based, as
opposed to cloud based. The Yacht can also host in addition a
Local Server onboard, to be able to work Off Line when ever
Internet connexion is not available.
140 | SPRING 2018 | ONBOARD